Executive/Personal Assistant to CEO

FabFitFun is searching for a Full-Time Executive/Personal Assistant to support our Co-Founder/Co-CEO. This person will play a pivotal role in ensuring the day-to-day operations of the Co-Founder & Co-CEO run seamlessly both on the professional and personal fronts. It is a dynamic role, ideal for someone who thrives in a fast-paced environment while handling a mix of business and personal tasks. You will learn a lot and be relied upon with many opportunities for growth.

This position requires being available onsite – usually proximate to the Beverly Hills area – from Monday to Friday. 

What You’ll Do

• Scheduling, Time Management & Note-taking: Efficiently manage the Co-CEO's calendar, attend meetings to capture key points, and ensure all personal and business events are properly organized
• Travel & Event Coordination: Handle all aspects of business and personal travel, including flight bookings, hotel accommodations, and itinerary planning. Additionally, plan, coordinate, and execute various scales of personal and professional events
• Communication, Mail & Digital Management: Liaise between the Co-CEO and internal/external parties. Manage the Co-CEO's mail with discretion. Oversee and manage email and the Co-CEO's social media presence, ensuring all communications are timely and professional
• Financial Management: Complete and organize financial and tax documents, manage expense reports, facilitate bank relationships, maintain financial records, and utilize tools like QuickBooks and Excel
• Errands & Everyday Management: Oversee day-to-day errands and coordinate tasks and service providers, including repairs, maintenance, etc.

What You’ll Bring

• Experience: Preference for candidates with prior experience as a personal, family, or executive assistant
• Discretion: Work with a high level of professionalism to safeguard sensitive information.
• Detail-Oriented: Exceptional attention to detail and organizational skills.
• Time Management: Manage tight deadlines responsibly
• Technical Skills: Advanced proficiency with tools like Microsoft Office, Google Docs, QuickBooks, Excel, PowerPoint, and social media platforms
• Driving: Current, valid driver’s license required
• Flexibility: Comfort in diverse settings, adaptive to flexible schedules

The expected hourly rate for this position is $22-$30/hr. The compensation package will also include an initial equity grant, in addition to a range of generous medical, dental, vision and other perks & benefits. Compensation decisions are determined using a variety of job-related factors such as skill set, geographic location, market demands, experience, and education / certifications. If we extend an offer for employment, we will consider all individual qualifications.