University of California, San Francisco Jobs

Administrative Assistant

University of California, San Francisco

Administrative Assistant

Posted 2 Days Ago

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San Francisco, CA, USA

In-Office

Mid level

Healthtech

The Role

Six-month administrative role supporting the Quantitative Biosciences Institute. Responsibilities include booking rooms and travel, processing reimbursements and vendor payments, creating purchase orders, managing the internal events calendar, coordinating event logistics and guest lists, communicating with clients, and contributing to long-range event planning.

Summary Generated by Built In

This is a six (6) month limited appointment.

The Administrative Assistant for QBI (Quantitative Biosciences Institute) will be responsible for processing reimbursements, booking rooms through 25Live, booking travel on Connexxus, and purchasing on Bearbuy.

The Administrative and Event Support position involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Responsibilities

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

Yes

Admin Support

Book rooms through 25 Live
Book travel on Connexxus
Manages the internal events calendar

yes

Events Support

Process reimbursements via MyExpense
Create POs on Bearbuy
Process payments to vendors
Develop and coordinate guest lists
Communicate with clients on details regarding programs and events
Contributes to and participates in long-range unit event planning

100%

(To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Qualifications

Required Qualifications:

High school graduation and three years of related administrative experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Minimum 1 year of related experience
Experience with coordinating events and activities for groups.
Recruitment planning, engagement resources, outreach via Epic/email

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Skills Required

High school graduation and three years of related administrative experience, or equivalent combination of education and experience
Minimum 1 year of related experience
Experience coordinating events and activities for groups
Experience with recruitment planning, engagement resources, and outreach using Epic/email

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The Company

35,000 Employees

What We Do

The University of California, San Francisco (UCSF) is a leading health sciences university and medical center. Comprised of the university campus, UCSF Health, and affiliated hospitals, it is one of the largest employers in its region. UCSF is dedicated to its mission of advancing health worldwide through the integration of patient care, research, and education.