Top Administrative Assistant Jobs

Provides executive and site administration support to the VP and GM, including calendar and travel coordination, presentations, reporting, purchasing, invoice processing, visitor support, and event planning. Tracks deadlines, follows up on action items, manages confidential information, coordinates customer and team activities, and maintains contract records. The role is onsite approximately four days per week in Allentown, Pennsylvania.

Oversee front desk operations, patient registration, check-in/check-out, payment collection, records maintenance, phone and document management, cash reconciliation, inventory, compliance, and patient service. Guide front desk staff, coordinate with clinical and administrative teams, support training, audit records, resolve concerns, and help maintain efficient, safe daily operations.

Provides administrative support for an adult home and community-based services program, including records, databases, reports, correspondence, supplies, invoices, and meeting documentation. Also supports program participants with individualized plans, personal care, daily living activities, community integration, health and safety, and required documentation. The role requires frequent travel among offices, community locations, and client homes, along with driving, physical assistance, and participant behavior support.

Provides administrative support to the Market President and office, including preparing presentations, correspondence, reports, calendars, meetings, travel arrangements, expense reports, and meeting minutes. Serves as an office gatekeeper and coordinates facilities, shipping, equipment, visitor badges, and market events. Requires discretion, confidentiality, strong communication, organization, problem-solving, and Microsoft Office proficiency.

Provides front-desk and administrative support, welcomes visitors, manages inquiries and information flow, edits communications, schedules interviews, maintains spreadsheets and database queries, coordinates events, distributes mail, supports Finance and HR, and manages travel arrangements, expenses, reimbursements, and credit card reconciliation.

Provides administrative and office support, including maintaining spreadsheets and electronic records, filing documents, managing supplies, scheduling, communications, billing documentation, visitor reception, and phone coverage. Supports compliance, safety, office upkeep, and building maintenance coordination while maintaining confidential information under HIPAA requirements.

Provides part-time administrative support for a home infusion nursing services company. Responsibilities include sending and tracking invoices, organizing and submitting nursing notes, supporting nursing leadership and clinical education documentation, assisting with intake, scheduling and referral processing, maintaining digital files in Google Workspace and AlayaCare, and handling confidential patient information in compliance with HIPAA.

Provides administrative support to the Bishop, Vicar General, and Vicar for Priests. Duties include correspondence, mail and call processing, dictation, translation, records and database maintenance, calendar and meeting coordination, travel arrangements, event support, document preparation, and check requests. Requires confidentiality, organization, independent judgment, bilingual English and Spanish communication, Catholic ministry participation, and flexibility for changing priorities, evening or weekend work, and diocesan travel.

Support attorneys with administrative tasks in litigation, manage correspondence, schedule meetings, create documents and maintain records, and perform general office duties.

Provides intermediate administrative and office support, including answering inquiries, preparing documents and reports, scheduling appointments, coordinating meetings, processing transactions, maintaining budgets, tracking correspondence, updating procedures, and supporting office workflow. The role requires customer service, confidentiality, sound judgment, and proficiency with Microsoft Office applications. It also assists with property management, security, safety, and building maintenance tasks as assigned.

Provides clerical and administrative support to the Senior and Individual Services team. Responsibilities include answering calls, preparing quotes, assisting with claims and benefits, reviewing applications, coordinating with insurance carriers, maintaining account records, scheduling client appointments, ordering ID cards, preparing provider directories, renewing policy information, and researching billing or commission issues. The contract runs from September 15, 2026, through January 2027.

Provides reception, office management, scheduling, correspondence, travel logistics, file organization, inventory control, invoice reconciliation, data entry, and administrative accounting support. Coordinates with vendors, suppliers, subcontractors, and service providers; maintains office areas and supplies; prepares reports on departmental and project accounting metrics; and handles calls, visitors, mail, invoices, tickets, receipts, and related documentation.

Provides administrative and operational support to the Strategic Alliances and Translational Sciences divisions. Responsibilities include calendar and meeting management, communications and document preparation, expense reconciliation, invoice and payment requests, donor acknowledgements, PowerPoint presentation support, travel coordination, visitor and caller assistance, records management, and adherence to organizational policies.

Provides administrative and office operations support to leaders and business teams. Responsibilities include scheduling meetings and travel, managing conference rooms, coordinating catering and vendors, staffing the front desk, greeting visitors, answering operational questions, facilitating communication, and supporting special projects. The role requires strong organization, discretion, communication, customer service, attention to detail, and comfort working in an onsite technical and industrial environment.

Provides front-desk and patient registration support in an emergency care setting. Greets patients, manages calls and correspondence, records demographic, insurance, financial, and visit information, maintains charts, collects payments, performs cash reconciliation, prepares reports, and supports clerical workflows. Maintains patient confidentiality and follows HIPAA, safety, infection-control, OSHA, and emergency-center policies while delivering courteous customer service.

Provides comprehensive administrative support to senior leaders, including calendar and travel management, meeting coordination, expense reconciliation, records management, communications, facilities coordination, office moves, supplies, and equipment support. Maintains confidential information, organizational records, contact databases, and access credentials while coordinating with internal departments, visitors, and stakeholders. Requires strong organization, communication, discretion, and flexibility in a fast-paced aerospace manufacturing environment.

Provides administrative and operational support to facilities account and site leadership. Maintains records, schedules, staffing data, reports, compliance documentation, and audit trackers. Coordinates communications, meetings, vendor visits, onboarding activities, and action-item follow-up across custodial, engineering, HR, and operations teams. Supports accurate data entry, report preparation, workflow improvement, and day-to-day administrative efficiency in a structured facilities environment.

Provides confidential, high-level administrative support to senior academic leaders, including calendar and expense management, meeting and event coordination, recruitment scheduling, correspondence, travel logistics, project tracking, and report preparation. The role coordinates resources, follows up on deliverables, manages information flow, supports office operations, and collaborates on People Services initiatives while exercising discretion and judgment.

Provides clerical and administrative support for the Golf Course Maintenance Department, including phone coverage, mail and file management, correspondence, copying, inventory control, purchase orders, billing, monthly reports, payroll worksheets, scheduling, and personnel authorization processing.

Provides administrative support to partners and team members by managing calendars, expenses, billing, travel arrangements, meetings, deliverables, CRM reporting, forms, workflows, and training records. Coordinates meeting logistics, prepares agendas and reports, maintains confidentiality, and provides backup support to other administrative assistants. Requires strong communication, client-service skills, independent judgment, and proficiency with Microsoft Office.

Support the C-suite by managing complex calendars, coordinating domestic and international travel, organizing meetings and agendas, maintaining Google Workspace files and reports, handling stakeholder communications, processing expenses, and supporting off-sites and investor meetings. The role also helps develop operational playbooks for a rapidly scaling startup while handling sensitive information confidentially.

Provides reception and administrative support for a corporate office by answering calls, greeting visitors, maintaining visitor logs, distributing mail, scheduling meetings, managing supplies, filing, and assisting staff with clerical requests. The role requires professionalism, confidentiality, strong organization, communication, multitasking, and customer service skills.

Provides administrative and project support to strategy consultants and senior Principals/Partners. Responsibilities include business travel, calendars, meetings, events, expenses, timesheets, invoices, CRM updates, vendor payments, hotel bookings, project logistics, timeline coordination, issue resolution, and RFP or tender support. The role also provides coverage for executive assistants and requires strong organization, communication, confidentiality, prioritization, problem-solving, and collaboration in a fast-paced consulting environment.

Provides administrative support to strategy consultants and Principal or Partner-level consultants. Responsibilities include business travel, calendars, meetings, events, expenses, timesheets, invoices, CRM updates, vendor payments, hotel bookings, project logistics, client timelines, issue resolution, and RFP support. The role also provides coverage for executive assistants and supports senior stakeholders in a fast-paced, multicultural consulting environment.

Provides administrative and clerical support to department or program operations. Responsibilities require computer proficiency with word processing, database, and spreadsheet software, along with at least one year of administrative education or experience. A high school diploma or equivalent is required.