The Administrative Assistant provides dedicated administrative and operational support for a facilities account. This role supports site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and consistent communication across custodial, engineering, and operations teams.
The ideal candidate is highly organized, detail‑oriented, and comfortable supporting multiple leaders and sites in a fast‑paced, institutional environment. This position plays a key role in maintaining administrative efficiency, compliance readiness, and day‑to‑day operational support across facilities.
Pay: $45,0000-50,000/year
The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package.
For more information, visit: ABM Team Member Benefits | Staff & Management
1. Administrative & Operational Support
- Provide administrative support to account and site leadership across the facilities portfolio.
- Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
- Prepare and distribute internal communications, schedules, meeting materials, and reports.
- Support coordination of site activities, vendor visits, and leadership meetings.
2. Scheduling, Data & Documentation
- Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
- Support accurate data entry and documentation related to facilities operations.
- Maintain logs, trackers, and documentation required for audits and client reporting.
- Assist leadership with report preparation and data consolidation.
3. Communication & Coordination
- Serve as a point of contact for administrative inquiries from site teams and stakeholders.
- Coordinate communication between custodial, engineering, HR, and operations teams.
- Support onboarding coordination and administrative tasks for new hires as needed.
- Ensure timely follow‑up on assigned administrative action items.
4. Compliance & Process Support
- Assist with maintaining records required for compliance, training, and governance.
- Support audit readiness by organizing documentation and tracking required submissions.
- Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
- Identify opportunities to improve administrative workflows and organization.
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- 1–3 years of administrative or office support experience preferred.
- Experience supporting operations, facilities, or institutional environments a plus.
- Strong organizational and time‑management skills with attention to detail.
- Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
- Strong verbal and written communication skills.
- Ability to manage multiple priorities in a structured, deadline‑driven environment.
Preferred Skills:
- Exposure to facilities, custodial, or engineering operations
- Experience maintaining compliance or audit documentation
- Ability to work effectively with diverse teams and leadership styles
Skills Required
- High school diploma or GED
- Associate's degree or administrative certification
- 1-3 years of administrative or office support experience
- Strong organizational and time-management skills with attention to detail
- Proficiency with Microsoft Office applications, including Excel, Outlook, Word, and Teams
- Strong verbal and written communication skills
- Ability to manage multiple priorities in a structured, deadline-driven environment
- Experience supporting operations, facilities, or institutional environments
- Experience maintaining compliance or audit documentation
- Ability to work effectively with diverse teams and leadership styles
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
