Top Administrative Assistant Jobs

Supports the Information Technology department and multiple executives with calendaring, vendor management, invoicing, portal maintenance, documentation, reporting, and project execution. Responsibilities include financial tracking, budget variance and accrual reporting, complex report preparation, data extraction and validation, and cross-functional coordination. The role requires advanced Excel and Outlook skills, accounting knowledge, strong organization, discretion, communication, and the ability to manage competing priorities in a fast-paced environment.

Provides administrative and legal support to staff attorneys serving victims of abuse. Duties include client intake and eligibility screening, maintaining records and files, preparing documents, coordinating volunteers and trainings, interpreting Spanish and English, and filing or delivering legal documents. Requires in-office work across two San Diego locations and regular court-related travel.

Provides administrative support, including scheduling, maintaining records, processing purchase orders and requisitions, assisting with budgets and payroll, preparing correspondence and reports, managing office supplies, entering database information, creating spreadsheets and presentations, and responding to inquiries from students, faculty, staff, and the public.

Provides administrative and customer service support at a mental health and substance abuse service center. Duties include scheduling appointments, preparing and maintaining records, entering consumer and benefits data, handling protected health information, answering calls, assisting with fees and benefits, supporting billing and reimbursement, and complying with HIPAA, Medicaid, Medicare, legal, and agency standards.

Provides reception, clerical, records, document-processing, scheduling, purchasing, travel, and office-support services. Maintains confidential files, supplies, timesheets, expenditures, and departmental records; explains policies and services to the public; supports meetings and vendors; and advises staff on office software. Administrative Assistant II duties may also include supervision, budgeting, grants, procurement, information systems management, and safety activities.

Provides administrative and office support for property operations. Responsibilities include greeting guests, communicating with property and regional staff, processing accounts payable and procurement card reconciliations, maintaining files, ordering supplies, supporting company activities, handling telephone inquiries, attending training, and running errands. The role requires strong organization, communication, attention to detail, computer proficiency, and flexibility to work weekends.

Leases apartments and supports occupancy through prospect follow-up, property tours, sales outreach, market surveys, referrals, and move-in coordination. Processes applications, fees, deposits, rents, leases, renewals, and compliance documentation. Provides resident customer service, supports events and retention efforts, inspects units and property appearance, monitors service operations, and assists with administrative tasks, errands, and other properties as needed.

Provides administrative support for a mortgage office, including calendar management, meeting and travel coordination, invoice review, reporting, inventory and supply orders, phone coverage, filing, events, errands, and light loan processing. Assists loan officers with loan file completion and other duties. Requires bilingual English/Spanish communication, computer proficiency, organization, attention to detail, and the ability to work independently and collaboratively.

Provides comprehensive administrative support to managers and department leaders in a Houston corporate office. Responsibilities include calendar and meeting coordination, domestic and international travel arrangements, visa and passport assistance, conference and event support, document preparation, records management, expense processing, visitor logistics, office supply management, and confidential stakeholder communication.

Manage the television station’s front desk, greet visitors, answer calls, coordinate guests, handle mail and deliveries, and maintain organized lobby areas. Provide business office support by processing invoices, assisting with accounts payable and receivable, conducting credit reference checks, ordering supplies, coordinating staff events and client functions, and assisting managers with administrative tasks.

Provides administrative and executive support to senior leaders and a nationwide litigation team. Responsibilities include scheduling, travel coordination, expense reports, meeting logistics, task tracking, litigation operations updates, agreement-letter coordination, annual review support, Salesforce record maintenance, materials editing, and special projects. The role requires proactive organization, strong communication, attention to detail, and the ability to manage competing deadlines in a fast-paced legal office.

Provides administrative and supplier support by preparing and monitoring purchase orders, ordering parts, updating inventory records, entering data, handling correspondence, receiving packages, assisting visitors, and operating office equipment. The role researches inventory discrepancies, maintains warranty information, meets deadlines, adapts to changing priorities, and communicates professionally with coworkers, vendors, clients, and the public.

Provides administrative support for a property management portfolio, including correspondence with owners and housing agencies, data entry, reporting, waitlist management, tenant recertifications, calendar coordination, and team training. The role requires strong organization, communication, time management, and proficiency with Microsoft Office applications. Property management experience and knowledge of lease-ups, MSHDA subsidies, and fair housing are preferred or required competencies.

Provides administrative and project coordination support for a one-year OCHIN/Epic implementation. Coordinates meetings, calendars, agendas, logistics, documentation, trackers, rosters, decision logs, deliverables, communications, and follow-up. Maintains organized project files and a reliable source of truth, monitors deadlines and ownership, escalates risks and overdue items, and handles confidential operational and patient-related information with discretion.

Provides clerical and administrative support for a service branch, including scanning and maintaining virtual job files, accounting data entry, record verification, purchase order processing, DocuWare updates, shipping and receiving, freight-cost retrieval, and retail parts-flow review. Requires accurate multitasking, professional communication, Microsoft Office proficiency, ERP or Sage experience, light accounting knowledge, and at least five years of administrative assistance experience.

Supports the Property Manager and Assistant Property Manager in managing a residential community. Greets residents and visitors, provides customer service, maintains secure building entry, conducts common-area inspections, schedules resident tours, assists with applications, monitors surveillance systems, and handles phone calls. The role requires holiday and inclement-weather coverage, occasional support at other communities, and may involve exposure to bodily fluids with appropriate training and protective equipment.

Supports the hotel Engineering department through administrative coordination, work order and preventive maintenance tracking, vendor communication, purchasing follow-up, project organization, compliance documentation, and cross-department communication. The role maintains records, schedules, invoices, inspection logs, and project updates while helping prioritize guest-impacting repairs, room readiness, safety needs, and property improvements in a luxury hospitality environment.

Supports the Property Manager and Assistant Property Manager with community administration, resident and visitor customer service, guest registration, building security monitoring, common-area inspections, resident tours, applications, and phone screening. The role maintains a welcoming property environment, works holidays and inclement weather days, and may provide coverage at other supportive housing communities.

Provides HR and general office administrative support, including maintaining employee and consumer records, onboarding documentation, compliance tracking, office supplies, filing, data entry, reporting, mail, reception, and phone coverage. Supports EVV administration through exception monitoring, documentation, timesheet reconciliation, audit preparation, employee assistance, and payroll and billing readiness. May conduct home visits and provide cross-departmental operational support.

Provides clerical and administrative support by managing schedules, correspondence, calendars, records, documents, invoices, office supplies, travel arrangements, and communications. The role requires strong organization, attention to detail, Microsoft Office proficiency, confidentiality, customer service, and the ability to manage multiple priorities in a professional office environment.

Supports the Marketing Department by coordinating promotional materials, contracts, ticket sellers, inventory, statistics, billing, payroll, timesheets, tour records, gifting paperwork, deposits, and operational reports. Assists marketing leadership with strategy execution, department coordination, profitability monitoring, vendor and broker relationships, and administrative processes. Regular attendance is required.

Provides high-level administrative and operational support for USC Enrollment Management. Responsibilities include coordinating administrative workflows, maintaining databases and records, preparing correspondence and reports, handling confidential information, screening inquiries, supporting events, contracts, grants, budgets, purchasing, and office operations, and guiding staff or student workers. The role requires strong organization, communication, accuracy, discretion, customer service, and the ability to manage competing priorities.

Provides evening administrative and office management support for a healthcare clinic. Responsibilities include insurance verification, electronic health record data entry, client scheduling and appointment reminders, copayment collection, provider schedule management, reception and call routing, inventory control, and maintaining a clean, confidential, safe environment. Requires patient-facing communication, organization, customer service, and adherence to infection-control precautions.

Provides part-time administrative and operational support to academic departments, including scheduling meetings and events, preparing correspondence and materials, coordinating faculty recruitment and exams, managing files and departmental data, supporting purchasing and travel reimbursements, monitoring expenses, creating reports, and maintaining confidentiality. The role also assists with event logistics, promotional content, communications, and shared administrative coverage across Paul College departments.

Provides administrative and executive support to the CFO and Executive Assistant, including calendar management, meeting coordination, domestic and international travel booking, expense reporting, receipt reconciliation, and budget tracking. Supports office operations, supplies, deliveries, facilities requests, visitor management, meetings, events, and off-sites. Handles confidential information, competing priorities, special projects, and ad hoc requests in a fast-paced Houston office environment.