Top Administrative Assistant Jobs

Provides administrative support for clients and staff by managing phones, calendars, mail, office supplies, reports, workflow tracking, tax-return files, e-file authorizations, and payments. The role requires professional client service, strong organization, attention to detail, software proficiency, and the ability to manage multiple priorities during busy seasons. Occasional post-office trips and lifting up to 40 pounds may be required.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Provide proactive administrative and executive support to multiple senior leaders. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, expense reporting through Concur, reception coverage, conference room and facilities support, stakeholder communication, confidentiality, and ad hoc operational projects in a fully in-office environment.

Provides administrative support in a busy automotive accounting office, including answering multi-line phones, assisting customers, creating documents and spreadsheets, and supporting entry-level accounting functions. The role may also involve learning dealership accounting, DMV processes, vehicle contracts, and wholesales. Dependability, organization, a positive attitude, and customer service skills are emphasized.

Provides supportive administrative services for business office functions at a behavioral health rehabilitation center. Responsibilities require professional interaction with diverse individuals and familiarity with office equipment and basic accounts payable and receivable processes. The full-time temporary position runs Monday through Friday, 8:00 a.m. to 4:30 p.m., with an estimated end date of January 2027.

Provides administrative and clerical support to Association Managers and senior management. Responsibilities include maintaining electronic files, processing documents and reports, tracking property charges, researching accounts, scheduling resident amenities, coordinating couriers, managing access items, and supporting special projects. Requires strong communication, customer service, organization, accuracy, multitasking, and independent work skills in a professional office environment.

Provides administrative and clerical support to Association Managers and senior management. Responsibilities include maintaining electronic files, processing documents and reports, tracking property charges, researching account information, scheduling resident amenities, coordinating couriers, managing access items, and delivering customer service. The role requires organization, accuracy, communication, multitasking, and independent work in a professional office environment.

Provides executive and site administration support to the VP and GM, including calendar and travel coordination, presentations, reporting, purchasing, invoice processing, visitor support, and event planning. Tracks deadlines, follows up on action items, manages confidential information, coordinates customer and team activities, and maintains contract records. The role is onsite approximately four days per week in Allentown, Pennsylvania.

Oversee front desk operations, patient registration, check-in/check-out, payment collection, records maintenance, phone and document management, cash reconciliation, inventory, compliance, and patient service. Guide front desk staff, coordinate with clinical and administrative teams, support training, audit records, resolve concerns, and help maintain efficient, safe daily operations.

Provides administrative support for an adult home and community-based services program, including records, databases, reports, correspondence, supplies, invoices, and meeting documentation. Also supports program participants with individualized plans, personal care, daily living activities, community integration, health and safety, and required documentation. The role requires frequent travel among offices, community locations, and client homes, along with driving, physical assistance, and participant behavior support.

Provides administrative support to the Market President and office, including preparing presentations, correspondence, reports, calendars, meetings, travel arrangements, expense reports, and meeting minutes. Serves as an office gatekeeper and coordinates facilities, shipping, equipment, visitor badges, and market events. Requires discretion, confidentiality, strong communication, organization, problem-solving, and Microsoft Office proficiency.

Provides front-desk and administrative support, welcomes visitors, manages inquiries and information flow, edits communications, schedules interviews, maintains spreadsheets and database queries, coordinates events, distributes mail, supports Finance and HR, and manages travel arrangements, expenses, reimbursements, and credit card reconciliation.

Provides administrative and office support, including maintaining spreadsheets and electronic records, filing documents, managing supplies, scheduling, communications, billing documentation, visitor reception, and phone coverage. Supports compliance, safety, office upkeep, and building maintenance coordination while maintaining confidential information under HIPAA requirements.

Provides part-time administrative support for a home infusion nursing services company. Responsibilities include sending and tracking invoices, organizing and submitting nursing notes, supporting nursing leadership and clinical education documentation, assisting with intake, scheduling and referral processing, maintaining digital files in Google Workspace and AlayaCare, and handling confidential patient information in compliance with HIPAA.

Provides administrative support to the Bishop, Vicar General, and Vicar for Priests. Duties include correspondence, mail and call processing, dictation, translation, records and database maintenance, calendar and meeting coordination, travel arrangements, event support, document preparation, and check requests. Requires confidentiality, organization, independent judgment, bilingual English and Spanish communication, Catholic ministry participation, and flexibility for changing priorities, evening or weekend work, and diocesan travel.

Provides administrative, logistical, financial, and program support for an NSF-supported research center. Responsibilities include managing correspondence and calendars, coordinating meetings, travel, conferences, workshops, purchasing, reimbursements, budgets, records, reports, communications, websites, onboarding, and confidential information. The role serves as a primary administrative contact for leadership, researchers, students, visitors, and external collaborators in a fully in-person university research environment.

Provides high-level administrative and strategic support to the Executive Vice President of Product & Engineering. Responsibilities include complex calendar and travel management, meeting and event coordination, executive communications, expense reporting, confidential information handling, cross-functional collaboration, vendor coordination, and special project support. The role serves as an executive gatekeeper, tracks priorities and follow-ups, and provides backup and guidance to the broader administrative team.

Support attorneys with administrative tasks in litigation, manage correspondence, schedule meetings, create documents and maintain records, and perform general office duties.

Provides intermediate administrative and office support, including answering inquiries, preparing documents and reports, scheduling appointments, coordinating meetings, processing transactions, maintaining budgets, tracking correspondence, updating procedures, and supporting office workflow. The role requires customer service, confidentiality, sound judgment, and proficiency with Microsoft Office applications. It also assists with property management, security, safety, and building maintenance tasks as assigned.

Performs administrative and secretarial duties for a cardiology office, including scheduling, compiling and recording medical charts, preparing reports and correspondence, and supporting departmental operations. Works independently with minimal supervision in a fast-paced hospital environment while managing multiple priorities and frequent customer interactions.

Provides clerical and administrative support to the Senior and Individual Services team. Responsibilities include answering calls, preparing quotes, assisting with claims and benefits, reviewing applications, coordinating with insurance carriers, maintaining account records, scheduling client appointments, ordering ID cards, preparing provider directories, renewing policy information, and researching billing or commission issues. The contract runs from September 15, 2026, through January 2027.

Provides reception, office management, scheduling, correspondence, travel logistics, file organization, inventory control, invoice reconciliation, data entry, and administrative accounting support. Coordinates with vendors, suppliers, subcontractors, and service providers; maintains office areas and supplies; prepares reports on departmental and project accounting metrics; and handles calls, visitors, mail, invoices, tickets, receipts, and related documentation.

Provides administrative and operational support to the Strategic Alliances and Translational Sciences divisions. Responsibilities include calendar and meeting management, communications and document preparation, expense reconciliation, invoice and payment requests, donor acknowledgements, PowerPoint presentation support, travel coordination, visitor and caller assistance, records management, and adherence to organizational policies.

Provides administrative and office operations support to leaders and business teams. Responsibilities include scheduling meetings and travel, managing conference rooms, coordinating catering and vendors, staffing the front desk, greeting visitors, answering operational questions, facilitating communication, and supporting special projects. The role requires strong organization, discretion, communication, customer service, attention to detail, and comfort working in an onsite technical and industrial environment.

Provides front-desk and patient registration support in an emergency care setting. Greets patients, manages calls and correspondence, records demographic, insurance, financial, and visit information, maintains charts, collects payments, performs cash reconciliation, prepares reports, and supports clerical workflows. Maintains patient confidentiality and follows HIPAA, safety, infection-control, OSHA, and emergency-center policies while delivering courteous customer service.