CMA Administrative Assistant

Position Purpose:  

Performs full administrative and general support duties to assist a team of Association Managers and other members of the senior management team. 

Major Tasks, Responsibilities, and Key Accountabilities 

• Maintains electronic files and an efficient information retrieval system. 

• Performs clerical duties which include copying, faxing, scanning, and preparing large volumes of documents for mailing. 

• Assists Association Managers to track and record charges to specific properties. 

• Assists Association Managers with researching account information. 

• Processes all Compliance, Architectural, and gate reports for Association Managers. 

• Assists Association Managers with scheduling amenities for residents. 

• Provides excellent customer service to clients and other employees. 

• Coordinates courier for outside print jobs and any other work-related documents/packages. 

• Maintains key fobs, access cards, keys and parking decals. 

• Assists with any special projects as assigned. 

Nature and Scope 

• Must possess excellent verbal communication skills - will be communicating with all levels of personnel, so clear and concise communication is a must. 

• Excellent customer service and organizational skills are required. 

• Must be accurate, detail-oriented, and dependable. 

• Must be a self-starter and be able to work independently without supervision. 

• Must have strong multi-tasking skills and meet deadlines. 

• Must have a positive and professional appearance, attitude, and demeanor. 

• Must consistently contribute as a team player. 

• Business Casual Dress Code 

Supervisory Responsibility 

• This position has no supervisory responsibilities. 

Payrate: $18.00 - $20.00 per hour Depending on Experience

Benefits: Available to full time, regular (non TEMP) employees

• Medical, Dental, Vision, 401k with company match
• Short Term Disability, Long Term Disability, Hospital Indemnity, ADD
• Total Rewards Program, Employee Perks and Discounts
• 8 Paid Holidays annually, Vacation, Personal, and Sick accrued Time Off

Work Environment 

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and copiers. 

Environmental Job Requirements 

• Physical demands involve processing, lifting & moving incoming & outgoing boxes (25 to 30 pounds). 

• Lengthy periods of sitting, standing, bending, and stooping are required. 

Position Type and Expected Hours of Work 

• This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5 p.m. 

Travel 

• No travel is expected for this position. 

Education Required 

• Proficiency in using Microsoft Office applications and Outlook email. 

• Experience using Vantaca or other Accounting Software. 

• Bachelor’s Degree preferred, but equivalent experience/coursework may be accepted. 

Disclaimer 

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.