Top Administrative Assistant Jobs

Provide lead front-desk concierge support for designated physicians, managing clinic and surgical scheduling, maintaining accurate Google calendars, greeting patients and visitors, coordinating meetings and vendors, and supporting administrative projects and auxiliary clinic operations in collaboration with practice management and physician staff.

Provides front-desk and administrative support by answering phones, greeting visitors, managing mail, performing clerical tasks, scheduling meetings, maintaining calendars, delivering documents and invoices, running errands, and assisting the Office Coordinator and Partners with projects.

Provides administrative and operational support to the BFA Animation Department, including reception, scheduling, records and database maintenance, inventory, communications, event logistics, shipping, and office coordination. Supports screenings, exhibitions, artist talks, admissions events, conferences, newsletters, social media, and promotional materials. Maintains accurate confidential records and collaborates with students, faculty, staff, vendors, guests, and administrators in an onsite academic arts environment.

Provide general administrative and clerical support including training staff, developing procedures, maintaining confidential files, preparing invoices and purchase orders, data entry, interpreting program rules, scheduling and coordinating activities, representing the agency at meetings, and possibly supervising subordinate staff.

Provides clerical and operational support to senior divisional leaders, including calendar, phone, mail, files, expense reports, meeting minutes, and event coordination. Oversees reception, mailroom operations, office supplies, equipment maintenance, and front desk staff. Maintains organizational calendars, communicates building updates, coordinates schedules and events, and serves as a Notary Public when required.

Provide high-level administrative support to department leadership: manage calendars, schedule meetings, make travel arrangements, handle confidential correspondence and inquiries, prepare reports, create spreadsheets and presentations, take minutes, maintain filing systems, greet visitors, and ensure adherence to university policies.

Provides administrative support in a legal office, handling multiple tasks, confidential information, a busy desk, and substantial client contact. Requires at least one year of legal administrative experience and six months to one year of litigation experience. The role also requires strong communication, computer, organization, adaptability, and professionalism skills, including proficiency with Word, PowerPoint, and Excel.

Provides administrative support in a legal office, managing multiple tasks, maintaining confidential information, handling a busy desk with substantial client contact, and supporting litigation-related work. The role requires strong communication, computer, organizational, and adaptability skills, with knowledge of appellate documents and filings preferred.

Monitor and facilitate radiology workflows for hospitals, clinics, and radiologists. Ensure studies contain complete information, assign exams to appropriate radiologist worklists, coordinate with healthcare staff, resolve workflow issues, support urgent after-hours cases, document problems, and maintain timely, accurate communication across multiple systems.

Provides clerical and administrative support to IDD program leadership and staff. Responsibilities include maintaining confidential records, scheduling meetings and trainings, preparing intake and ISP documentation, tracking compliance and resident training, managing files and spreadsheets, coordinating communications, supporting quality assurance processes, arranging occasional travel, and providing basic technical and office support.

Provides administrative support to the Office of the Associate Vice President for Colleges, Campuses, and Units. Responsibilities include managing schedules, budgets, financial transactions, travel, meetings, events, communications, records, databases, supplies, and facility needs. The role also prepares reports and presentations, handles confidential information, responds to inquiries, and ensures compliance with university policies while supporting Assistant Vice Presidents and other partners.

Oversee headquarters office operations, coordinate deliveries, maintain supplies and facilities, respond to staff and visitor inquiries, process invoices, track expenses, support office budgets, and keep workspaces organized and professional while following company policies and values.

Provides administrative and clerical support for agent growth initiatives, onboarding, referral programs, and development programs. Responsibilities include scheduling, data entry, document and file management, report creation, web lead processing, communications, attendance tracking, renewals, and follow-up. The role supports office and Growth department operations, coordinates onboarding tasks, maintains records, and assists with special projects. This is a hybrid, 30-hour-per-week position requiring availability to report to a First Weber office in Wisconsin.

Provides primary reception and visitor services for DRI’s Las Vegas campus while supporting executives, administrative units, meetings, events, shipping and receiving, financial tasks, and campus safety procedures. The role manages calls, visitors, badges, mail, packages, conference rooms, records, and emergency responses. It requires professionalism, discretion, organization, customer service, independent judgment, and the ability to manage changing priorities in an onsite environment.

Provides administrative and customer service support for a commercial waste management office. Responsibilities include answering calls, processing service requests, scheduling pickups and roll-off services, maintaining customer records, communicating with field teams, supporting billing and payments, preparing documents, and coordinating daily office activities. The role requires organization, professionalism, computer proficiency, dependable attendance, and the ability to manage multiple priorities onsite in Huntsville, Alabama.

Provides administrative and customer service support for a commercial waste management office. Responsibilities include answering calls, processing service requests, scheduling pickups and roll-off services, maintaining customer records, communicating with field staff, supporting billing and payments, preparing office documents, and coordinating daily operations. Requires strong organization, communication, computer, multitasking, and customer service skills, with dependable on-site attendance in Huntsville, Alabama.

Provides administrative support to senior leaders and cross-functional teams by coordinating calendars, meetings, travel, office logistics, vendors, expenses, records, NDAs, onboarding, events, and follow-up actions. The role maintains a professional and organized office environment, handles confidential information, supports process improvements, and adapts to evolving business needs. It generally requires working onsite four days per week.

Provides procurement, accounts payable, accounts receivable, cashiering, payroll, scheduling, inventory, asset management, and general administrative support for a community college. The role also supports events, committees, meetings, and financial transaction processing. Candidates need a related bachelor’s degree or equivalent education and experience, financial or business office experience, strong communication skills, and Microsoft Office proficiency. Preferred experience includes reimbursements, budgeting, databases, Banner, and higher education.

Provides office administration and recruitment support, including phone and email communications, document and record organization, scheduling, applicant screening, interview coordination, candidate follow-up, and maintaining confidential applicant information. The role is part-time and in-office, with potential to expand to full-time hours. It requires strong organization, communication, reliability, attention to detail, and willingness to learn administrative and HR processes.

Provides administrative support to medical center leadership, including scheduling appointments and meetings, arranging travel, managing mail and office equipment, processing orders and budgets, preparing documents, handling reimbursements, answering calls, and resolving sensitive issues. Requires strong organization, communication, discretion, multitasking, and customer service skills in a busy outpatient diagnostic center.

Provides administrative and executive support to senior leaders, including calendar management, travel coordination, expense reporting, meeting and event planning, document preparation, invoice processing, onboarding, office supply management, and cross-functional project assistance. The role also supports content acquisition tracking, process improvements, and coordination with IT and Facilities.

Provides administrative support for clients and staff by managing phones, calendars, mail, office supplies, reports, workflow tracking, tax-return files, e-file authorizations, and payments. The role requires professional client service, strong organization, attention to detail, software proficiency, and the ability to manage multiple priorities during busy seasons. Occasional post-office trips and lifting up to 40 pounds may be required.

Provide in-office administrative support to two portfolio managers and the Eaton Vance Equity team: manage complex calendars, coordinate domestic/international travel, prepare expense reports and presentations, maintain compliance records, support onboarding and office logistics, partner with internal teams, and assist department meetings and special projects to improve processes.

Provide proactive administrative and executive support to multiple senior leaders. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, expense reporting through Concur, reception coverage, conference room and facilities support, stakeholder communication, confidentiality, and ad hoc operational projects in a fully in-office environment.

Provides administrative support in a busy automotive accounting office, including answering multi-line phones, assisting customers, creating documents and spreadsheets, and supporting entry-level accounting functions. The role may also involve learning dealership accounting, DMV processes, vehicle contracts, and wholesales. Dependability, organization, a positive attitude, and customer service skills are emphasized.