Top Administrative Assistant Jobs

Provide senior administrative support including drafting correspondence and reports, building briefing packages, analyzing metrics, administering databases and spreadsheets, managing user accounts and accesses, and presenting information to senior management in an IC/DoD environment.

Oversee front desk operations, patient registration, check-in and check-out, payments, records, calls, documentation, and daily reconciliation. Support front desk staff, coordinate with clinical teams, train new employees, maintain inventory, address patient concerns, and ensure HIPAA, OSHA, safety, and facility-policy compliance. The role also contributes to quality improvement, accurate reporting, and a positive patient experience.

Provides administrative, meeting, office, database, and executive coverage support. Responsibilities include scheduling, preparing meeting materials, supporting Board and stakeholder meetings, maintaining records, coordinating action items, managing documents, welcoming visitors, and assisting with workflow tracking. The role is part-time and hybrid, requiring onsite coverage in Boston, occasional event support, and flexibility for evening or weekend work during high-volume periods.

Provides administrative support for a mortgage department by managing calendars, meetings, invoices, reports, inventory, phones, filing, events, errands, and office supplies. Assists loan officers with light loan processing and completing loan files. Requires computer and office equipment use, extended sitting or standing, and lifting up to 25 pounds.

Provides reception and administrative support for a behavioral healthcare program. Responsibilities include welcoming clients and visitors, answering calls, coordinating appointments, maintaining HIPAA-compliant records, preparing intake documentation, supporting billing and referral communications, managing supplies and petty cash, tracking census and admissions, coordinating equipment maintenance, and assisting facility leadership with reports and projects.

Provides administrative and reception support at a healthcare centre. Responsibilities include welcoming customers, managing calls and emails, preparing clinical paperwork, booking and rescheduling appointments, processing payments and invoices, managing medical results, handling correspondence, ordering supplies, and maintaining reception facilities. The role requires strong communication, organization, customer service, computer literacy, flexibility, and the ability to work independently in a busy multidisciplinary environment.

Provides clerical and administrative support to an elementary school assistant principal. Responsibilities include greeting visitors, answering calls, scheduling meetings, preparing correspondence and reports, maintaining student and personnel records, managing files, operating office equipment, processing mail, ordering supplies, coordinating equipment maintenance, and monitoring basic budget or purchasing documents.

Provides administrative support to medical leadership and department staff by managing calendars, meetings, events, travel, expenses, communications, presentations, confidential information, onboarding and departures. Coordinates domestic and international logistics, supports administrative projects, interfaces with internal and external stakeholders, and maintains smooth daily operations. The role also serves as backup executive assistant and requires independent prioritization in a fast-paced global environment.

Provides administrative and office management support to a Headquarters Marine Corps organization. Responsibilities include calendar and meeting coordination, document preparation and records management, correspondence, visitor and telephone support, conference and audiovisual logistics, supply and maintenance tracking, personnel in-processing and out-processing, and administrative communication with government stakeholders. The role requires careful handling of official and potentially classified documents, strong organization, and proficiency with Microsoft Office.

Provides administrative support for a department and operations team, including meeting scheduling, office supply management, travel arrangements, expense reports, deadline and metrics tracking, document preparation, data logs, purchasing card reconciliation, audits, and training compliance tracking. Requires strong organization, confidentiality, computer navigation, Microsoft Office proficiency, adaptability, and communication skills.

Provides administrative support for a department and operations team, including scheduling, travel arrangements, expense reporting, supplies, deadlines, reports, metrics, logs, purchasing-card reconciliation, document preparation, and basic data manipulation. Tracks training compliance for union operators, manages confidential and classified documentation, supports audits, and coordinates departmental administrative activities.

Provides high-level administrative support to oncology leadership, including complex calendar and travel coordination, meeting logistics, expense reporting, onboarding, office management, event planning, and SharePoint/intranet maintenance. The role manages agendas, minutes, action items, visitors, suppliers, and cross-functional partnerships while proactively improving administrative processes and supporting global administrative communities.

Provides administrative support to department leadership in a hospital setting. Responsibilities include calendar and meeting coordination, preparing correspondence and presentations, managing agendas and minutes, facilitating communications, supporting employee engagement and events, performing patient registration in EPIC, and triaging incoming calls. The role requires healthcare administrative experience, medical terminology knowledge, strong organization, and proficiency with Microsoft Office.

Supports the B2B Development Vice President and management team with administrative operations, personnel administration, meetings, events, travel coordination, purchasing, invoices, budget monitoring, communications, visitor support, and document management. Maintains confidentiality, prioritizes multiple requests, manages schedules, and provides onsite assistance to team members.

Provides high-level administrative and clerical support to a hospital Vice President and executive office. Responsibilities include managing schedules, coordinating meetings and travel, preparing correspondence and reports, handling sensitive information, liaising with internal and external stakeholders, responding to executive inquiries, and providing mailing, scanning, faxing, and copying support.

Provides administrative and clerical support to Credit Administration and lending officers. Prepares and organizes loan committee packets, documents approved loan requests, maintains charged-off account recovery files, researches bankruptcies, submits collection and legal documentation, tracks judgments and loan-policy exceptions, and prepares audit and regulatory examination reports.

Provides administrative support for federal maintenance operations, including travel, calendars, timekeeping, scheduling, resource coordination, records, mail, reception, workforce reporting, PPE and tool tracking, key and FOB control, audits, and meeting coordination. The role requires accurate documentation, confidentiality, strong communication, organization, multitasking, and independent work at a federal customer site.

Provides high-level administrative support to executives and departments, including preparing presentations, memos, correspondence, coordinating office tasks, managing priorities, and supporting continuous process improvement. Requires strong communication, organization, judgment, multitasking, customer service, and Microsoft Office proficiency. Works in an office environment during store business hours, with possible nights, weekends, and holiday work.

Provides administrative support for the Health Information Management department, including answering calls, greeting patients and visitors, coordinating communications and events, and maintaining confidentiality. Processes medical information requests according to hospital policies and applicable laws. Requires strong communication, organization, analytical, multitasking, interpersonal, and customer-service skills, along with familiarity with medical terminology and proficiency in Microsoft Office, databases, and PDF software.

Provides administrative, operational, and organizational support to merchandising executives and a buying office. Responsibilities include calendar and meeting coordination, travel and expense arrangements, correspondence, reporting, records management, confidential communications, workflow coordination, and administrative project oversight. The role also researches solutions, collaborates across departments, updates procedures, and provides guidance to associates in a hybrid corporate environment.

Provides customer service to clients and employees, maintains accurate records, enters and modifies CRM data, prepares and distributes documents, supports team operations, and communicates with federal and state tax authorities. The role requires strong organization, attention to detail, communication skills, and proficiency with Microsoft Office and Google Suite.

Provides administrative and customer service support to clients, employees, and leadership. Responsibilities include maintaining accurate CRM records, entering and modifying data, preparing and distributing documents, operating a multi-line phone system, supporting team initiatives, and communicating with federal and state tax authorities. Requires strong attention to detail, communication skills, Microsoft Office and Google Suite proficiency, and a high school diploma or equivalent.

Provides administrative support to department leaders by coordinating schedules, meetings, office events, documents, correspondence, reports, databases, and front-desk activities. The role requires document scanning and uploading, phone support, proofreading, confidential communication, multitasking, customer service, and timely delivery of information in a fast-paced professional office environment.

Supports senior Corporate Finance leaders by managing calendars, meetings, travel, documents, expenses, invoices, subscriptions, and corporate credit card administration. Coordinates reporting, audits, signatures, vendors, and company-wide administrative programs while handling confidential information and shifting priorities. Requires strong organization, communication, discretion, follow-through, executive support skills, and proficiency with Microsoft Office tools.

Provides administrative support for a Redwood City office five days per week. Responsibilities include planning office events, supporting office culture, coordinating with company administrators, managing mail and packages, maintaining kitchen and conference rooms, assisting with insurance certificates and invoice documentation, and handling miscellaneous office projects. The role requires strong organization, communication, Microsoft Office proficiency, and 1–3 years of administrative experience.