We are seeking a highly organized and proactive Administrative Assistant to join our team, either remotely or in-office. This role is essential to supporting daily operations and ensuring smooth communication across departments. If you thrive in a dynamic environment and enjoy managing multiple tasks with precision, this opportunity is perfect for you.
As an Administrative Assistant, you will play a crucial role in maintaining efficient workflows, supporting team members, and contributing to a positive workplace culture.
Key Objectives- Provide comprehensive administrative support to various teams and management.
- Coordinate schedules, meetings, and communications to optimize productivity.
- Manage documentation and maintain organized records.
- Serve as a reliable point of contact for internal and external stakeholders.
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare, proofread, and distribute correspondence, reports, and presentations.
- Handle incoming calls, emails, and other communications professionally and promptly.
- Maintain filing systems, both electronic and physical, ensuring easy retrieval of information.
- Assist with travel arrangements and expense reporting as needed.
- Support event planning and coordination efforts.
- Collaborate with team members to streamline administrative processes.
- Perform other related duties to support business operations.
- High school diploma or equivalent; associate or bachelor’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent written and verbal communication skills.
- Ability to multitask, prioritize, and manage time effectively.
- Detail-oriented with strong organizational skills.
- Comfortable working independently and as part of a team.
- Experience with remote work tools and platforms is a plus.
- Flexible work environment – choose to work remotely or from our office.
- Competitive salary and performance-based incentives.
- Comprehensive health, dental, and vision insurance options.
- Paid time off and holidays.
- Opportunities for professional development and growth.
- Supportive and inclusive company culture.
Top Skills
What We Do
Rules Cube is a consulting firm specializing in digital transformation and strategic management. Our vision is to use our Pega expertise to help our clients with digital transformation initiatives and lead efforts to bridge the gap between business and technology. Headquartered in Toronto, with now an office in Peru - we have multiple Pega certified architects at all levels (LSA; SSA; SA) with expertise in process optimization and business architecture.
