Top Administrative Assistant Jobs

Provide confidential administrative support to the Head of School/Academic Dean: manage complex calendars, schedule meetings and travel, communicate with stakeholders, draft and distribute school communications, assist with event planning and special projects, and perform other office duties as assigned.

Provides administrative support for the Birmingham office mail and printer rooms. Responsibilities include sorting and distributing incoming mail, processing outgoing shipments, providing switchboard coverage, assisting with basic IT setup, managing supplies and inventory, downloading policies, invoicing, preparing certificates, and coordinating copier maintenance. The role requires a high school diploma or GED and 0–1 year of relevant experience.

Provides confidential, high-level administrative support to the North America Commercial Leadership Team. Responsibilities include coordinating executive meetings and events, arranging domestic and international travel, processing expenses and procurement documentation, drafting communications and presentations, supporting onboarding and offboarding, managing records and SharePoint sites, analyzing procurement data, coordinating stakeholders, ordering supplies, and managing multiple priorities.

Provides clerical and administrative support at a utility service center, including data processing, records maintenance, mail distribution, telephone reception, invoice processing, correspondence, reports, presentations, scheduling, travel arrangements, and customer follow-up. The role requires accurate, timely work, confidentiality, effective communication, organization, independent judgment, teamwork, and commitment to workplace safety.

Provides administrative and clerical support for a gastroenterology department. Responsibilities include answering calls, greeting patients, scheduling appointments, maintaining calendars and records, preparing documents, updating patient and insurance information, coordinating referrals and procedures, routing forms, and supporting licensed practitioners with prescription renewals. Requires professional communication, accurate data entry, confidentiality, and customer service in a hospital environment.

Provides complex administrative support to radiology leadership, including scheduling appointments and meetings, coordinating events, arranging travel, preparing itineraries and reimbursements, supporting special projects, assisting with colleague training, and creating correspondence, spreadsheets, and presentations. The role requires customer service, problem-solving, organization, and flexibility to accommodate department priorities.

Provides telephone and customer service support, directs incoming calls, performs clerical duties, maintains records and files, assists sales, engineering, and drafting staff, and mails packages. The role requires proficiency in Microsoft Word and Excel, strong attention to detail, a positive attitude, excellent phone presence, and eagerness to learn.

Provides front-office and accounts receivable support for a truck dealership. Responsibilities include preparing deposits, posting payments, resolving billing inquiries, issuing statements and invoices, processing credit applications, collections follow-up, bank reconciliations, cash drawer and POS reconciliation, record retention, data entry, phone coverage, and special projects.

Provide bilingual English-Spanish administrative and client reception support for an immigration law firm. Responsibilities include answering communications, greeting and scheduling clients, maintaining electronic and paper files, scanning, typing, updating documents, managing databases, maintaining office areas and equipment, and completing clerical tasks and errands. The role requires confidentiality, professionalism, strong communication, organizational skills, and flexibility to work two Saturdays per month.

Provides bilingual English-Spanish administrative support for an immigration law firm, including answering calls, greeting clients, scheduling, filing, scanning, updating documents, maintaining databases and office equipment, and completing general clerical tasks. Requires strong organization, communication, confidentiality, customer service, technology skills, and the ability to manage deadlines in a fast-paced environment.

Provides bilingual English-Spanish administrative and client reception support for an immigration law firm. Responsibilities include answering communications, greeting and scheduling clients, managing electronic and paper files, scanning, typing, maintaining documents and databases, operating office equipment, organizing shared spaces, and completing clerical tasks and errands. Requires strong communication, organization, confidentiality, technology proficiency, customer service, and flexible scheduling, including two Saturdays per month.

Provides administrative and customer service support for production operations, including timekeeping, job pack preparation, purchase order management, office equipment maintenance scheduling, install-date coordination, customer communications, mailing information packets, and record updates. The role is full-time and onsite, requiring reliable attendance, strong communication, organization, computer skills, and adaptability in a fast-paced environment.

Provides administrative support in a field office, including front desk coverage, mail and phone routing, job creation and file maintenance, vendor record management, customer file organization, accounts payable and receivable processing, statement reconciliation, payment deposits, and payroll and job cost review. The role also supports compliance, timely documentation, customer service, information security, and required safety and operations training.

Provides administrative and operational support by managing calendars, meetings, communications, travel arrangements, events, documents, records, expenses, invoices, vendors, office supplies, and special projects. The role requires confidentiality, organization, accuracy, sound judgment, and the ability to manage multiple priorities while supporting leaders and team members.

Oversee daily office operations, scheduling, appointments, bookings, CRM records, lead follow-up, customer communications, and administrative workflows. Maintain bookkeeping, invoices, records, and financial documentation while supporting marketing activities such as social media, promotions, email campaigns, and outreach. Communicate with customers, vendors, and team members, improve CRM and office processes, and provide general support to management.

Coordinates physician clinic and surgical scheduling, maintains accurate calendars, obtains preoperative paperwork, supports concierge front-desk operations, answers calls, welcomes patients and visitors, coordinates meetings, and oversees important scheduling projects. Acts as a primary administrative contact for assigned physicians while providing high-quality patient service and collaborating with practice managers and physician staff.

Coordinates daily office operations and provides administrative support to client teams. Responsibilities include front desk management, visitor and vendor coordination, onboarding support, events and meetings, inventory and procurement, basic equipment troubleshooting, expense processing, travel arrangements, document preparation, data entry, reporting, and internal communications. The role requires strong organization, discretion, communication, and multitasking in a fully onsite office environment.

Provides front-desk coverage, administrative support to senior leaders, meeting and travel coordination, filing and inventory management, office supply ordering, and general workflow organization. The role manages communications, guests, mail, shipments, office equipment, databases, confidential information, and executive functions while maintaining an efficient and organized office environment.

Support the administration team, manage schedules, prepare expenses, organize onboarding, and communicate professionally in a fast-paced environment.

Provide administrative support to 4-6 executives, manage calendars, coordinate travel, prepare documents, and promote team events.

Provides administrative and client service support to financial advisors, including account maintenance, scheduling, communications, records, compliance documentation, transactions, referrals, events, vendor coordination, office supplies, and expense reporting. Maintains accurate client information, supports onboarding and branch operations, assists with compliant marketing activities, and completes required BSA/AML training. Travel between branch locations may be required.

Provides administrative and operational support for a manufacturing facility, including weekly payroll, timekeeping, union contract administration, FMLA and leave tracking, scheduling, purchasing, contractor coordination, recruiting, interview scheduling, onboarding, reporting, and employee communications.

Provides clerical and administrative support, including scheduling meetings and travel, maintaining files, handling correspondence and calls, coordinating mailings, preparing presentations and documents, managing confidential information, and supporting special projects. Requires independent judgment, strong organization, accuracy, communication skills, and the ability to prioritize diverse workloads. The role is sedentary, requires occasional filing and lifting up to 15 pounds, and may involve occasional travel.

Supports the Office of the CEO by managing scheduling, personal errands, communication, travel coordination, events, itineraries, and follow-through on projects. The role requires discretion, responsiveness, exceptional organization, flexible availability, and the ability to manage changing priorities. Responsibilities include coordinating domestic and international travel, supporting executive visits and gatherings, handling confidential information, and providing occasional onsite and personal support.

Provides comprehensive administrative support to the Division Chair and Periodontology faculty, including calendar management, meeting coordination, academic and clinical scheduling, records and compliance management, financial processing, travel arrangements, correspondence, and visitor coordination. The role serves as a liaison among faculty, staff, residents, students, university departments, and external partners while maintaining confidentiality, accuracy, and efficient divisional operations.