Top Administrative Assistant Jobs

Provides administrative support for a mortgage office, including calendar management, meeting and travel coordination, invoice review, reporting, inventory and supplies, phone coverage, filing, events, errands, and light loan processing. Assists loan officers with loan file completion and other assigned functions. Requires bilingual English and Spanish communication, computer proficiency, organization, attention to detail, and effective teamwork.

Provides front-desk and office support by greeting visitors, maintaining a clean and organized workspace, stocking refreshments and supplies, managing mail, completing errands and shopping, and helping plan and execute company events. The role requires strong attention to detail, organization, interpersonal communication, email writing, and basic computer proficiency.

Provide administrative support to the Director of EHS, coordinate reporting and compliance (safety metrics, training tracking), maintain incident and injury records, manage document control, support regulatory filings (DOT/MCS-150/UCR), assist claims administration, and maintain EHS systems and databases across plant locations.

Provides office administration and plant support, including phone and visitor reception, mail distribution, document filing, safety tracking, meeting and training coordination, inventory participation, freight scheduling backup, employee onboarding, personnel file maintenance, attendance and payroll tracking, office supply management, purchasing, and invoice processing.

Provides advanced administrative support to VP-level leadership, including calendar and travel management, expense reports, correspondence, supplies, meetings, events, document and presentation preparation, onboarding, file coordination, and business system support. Handles confidential information, supports compliance with corporate policies, resolves scheduling conflicts, coordinates office setups, and may train or coordinate administrative assistants across sites.

Provides administrative and customer service support by managing enrollment slots, completing intake and reassessment paperwork, coordinating appointments, tracking absences, maintaining records, communicating with DCF, and backing up the Program Director. The role also includes phone coverage and general office tasks. This is a temporary, full-time position requiring strong computer, communication, math, organizational, and customer service skills.

Supports resort operations through guest greeting, staff communication, accounts payable processing, procurement card reconciliation, file and supply management, telephone coverage, errands, and company activity coordination. Requires strong organization, attention to detail, computer proficiency, and flexible availability including weekends.

Provides administrative, secretarial, technical, and organizational support to lawyers and managers. Responsibilities include preparing legal documents, managing calls, correspondence, calendars, appointments, travel, files, meetings, attorney time, expenses, client billing, payment tracking, reception coverage, and special projects. Requires strong communication, proofreading, typing, confidentiality, organization, reliability, teamwork, and proficiency with Microsoft Office.

Provides routine administrative support for the Oklahoma Department of Transportation’s Operations division. Responsibilities include coordinating activities, responding to inquiries, maintaining confidential records, preparing correspondence and reports, processing invoices, purchase orders and fiscal documents, arranging appointments, reviewing documents for accuracy, and supporting internal and external customers. The role may also involve project participation, staff training, and administrative coordination under the Road Maintenance Supervisor.

Prepares and ships wine samples, manages shipping documentation and tracking, enters wine composition and chemistry data into ERP and winemaking systems, and organizes tastings. Coordinates with winery operations, compliance, bottling, and winemakers to fulfill requests, prioritize workflow, manage documentation, perform basic blends and trials, and track supplies. The role follows plant and laboratory safety procedures and works onsite across office, laboratory, cellar, and outdoor environments.

Provides administrative, clerical, scheduling, database, correspondence, reporting, filing, communication, and operational support for a department or program. Coordinates with internal departments, maintains confidential records and procedures, responds to inquiries, assists with financial tasks, and supports youth aftercare transfers when applicable. The role requires office administration experience, strong Microsoft Office skills, a valid New York driver’s license, and travel between Hillside locations, warehouses, or stores.

Provides administrative support for a mental health services program, including court and attorney communications, report tracking, records and credentialing file maintenance, staff and client scheduling, payroll processing, phone management, expense tracking, supply ordering, and confidentiality compliance. The role requires coordination with courts, state hospitals, parole agents, clinical staff, and administrative personnel.

Provides clerical and administrative support to faculty, staff, and the organization. Responsibilities include scheduling appointments, preparing documents, recording meeting minutes, compiling and distributing reports, assisting with procurement, managing confidential information, completing training, and handling routine office duties while delivering customer service and managing multiple priorities.

Provides site-level administrative and operational support, including roster and attendance management, payroll and hours inputs, reporting, compliance documentation, recruitment coordination, onboarding, recordkeeping, stakeholder communication, and process improvement. The role ensures accurate data, supports audits and governance activities, and coordinates with Site Managers, HR, Talent Acquisition, Payroll, Finance, Safety, and operations teams.

Provides administrative and operational support for a property management office, including filing, scanning, data entry, record maintenance, and leasing documentation. Delivers customer service to current and prospective residents, manages telephone communications, and helps maintain accurate resident interaction records. Requires proficiency in Excel and Word, strong communication, organization, dependability, multitasking, critical thinking, and the ability to work independently and collaboratively.

Provides administrative and sales support to sales engineers in a busy Tampa office. Responsibilities include tracking fire-system subcontracting and freight issues, handling customer inquiries, scheduling visits and Lunch & Learns, coordinating service emergencies and truck dispatch, preparing submittals, managing office supplies, and maintaining CRM contact assignments. Requires strong organization, computer skills, multitasking, independence, and teamwork. Construction or subcontracting familiarity is preferred.

Provides administrative and HR support by compiling payroll timecards, answering employee benefits questions, onboarding new hires, maintaining equipment and expense records, ordering supplies, and coordinating divisional shipments. Requires strong communication, attention to detail, problem-solving ability, Microsoft Office proficiency, two years of administrative assistant experience, and a high school diploma.

Supports front-office community operations by greeting customers, processing home sales, preparing sales agreements, conducting credit checks, tracking inventory and customer traffic, maintaining records and marketing materials, coordinating communications, ordering supplies, and providing follow-up service. The role also supports sales and marketing activities, attends meetings and training, and requires regular weekend availability.

Provides high-level administrative and operational support to senior executives, including complex calendar management, travel arrangements, meeting and event coordination, correspondence, stakeholder communication, and confidential matters. The role is based onsite in Atlanta five days per week and requires flexibility for after-hours executive needs.

Provides complex administrative support for an orthopaedics practice, including calendar scheduling, travel arrangements, expense reporting, meeting coordination, reception, correspondence, document creation, reporting, records maintenance, research, office equipment operation, supply ordering, and special project coordination. The role independently resolves complex administrative issues, handles confidential information, and may train other administrative staff.

Provides administrative and operational support to national account sales representatives and management. Responsibilities include maintaining Excel and Word reports, compiling monthly analytics and presentations, tracking sales, entering data into Salesforce, managing telephone communications, supporting the Executive Assistant, and handling confidential information. The role requires strong organization, communication, data entry, multitasking, and advanced Excel skills in an in-office setting.

Provides front desk, administrative, resident service, and office management support for a property manager and board of directors. Responsibilities include greeting residents and vendors, managing communications and schedules, maintaining records, coordinating contractors, deliveries, move-ins and work orders, preparing reports and newsletters, processing invoices, supporting meetings, and documenting minutes. Requires strong organization, customer service, bilingual Spanish communication, and property management software proficiency.

Provides high-level administrative and operational support to senior executives, including complex calendar management, travel coordination, meeting and event logistics, correspondence, stakeholder communication, confidential matters, and office guest reception. The role requires strong organization, judgment, emotional intelligence, business acumen, flexibility, and availability to support executive needs in an on-site Atlanta office environment.

Supports the Director of Operations and senior team with office management, supplier coordination, facilities support, meeting and visitor arrangements, courier logistics, stock control, customer enquiries, administrative projects, and operational planning. The role maintains office efficiency, liaises with clients and suppliers, manages records and procedures, and supports the London Production Centre while delivering professional, confidential service.

Manages plant-level human resources operations, including recruiting, onboarding, employee relations, performance management, policy compliance, HRIS records, benefits administration, training, audits, safety reporting, and return-to-work programs. Partners with plant leadership and Corporate HR on workforce planning, legal compliance, employee development, and organizational effectiveness. Supervises administrative staff through a dotted reporting line and may travel up to 10%.