Top Administrative Assistant Jobs

The Administrative Assistant supports care management operations, assists field managers, handles customer service, monitors billing, and enhances onboarding processes.

Provide executive and business-development support to JLL Capital Markets teams by preparing marketing materials and proposals, managing calendars/travel, maintaining CRM and prospect research, coordinating high-value client events, and supporting outreach, meetings, and deadlines in a fast-paced commercial real estate environment.

Provide part-time administrative support in an Ameriprise Financial advisor office: schedule appointments, prepare presentations and client communications, manage client records and CRM, handle copying/filing, assist with events, and support compliance and day-to-day office operations.

Provide front-desk and administrative support for a residential property: greet guests, handle phone inquiries, process accounts payable and procurement card reconciliations, maintain files and office supplies, coordinate activities and trainings, run errands, and support property and regional staff.

Provide executive and business development support to JLL Capital Markets teams: prepare marketing materials and offering memorandums, manage calendars/travel, maintain CRM and client research, coordinate high-value client events, and support outreach and project management to help close real estate transactions.

Provide front-desk and HR administrative support including greeting visitors, managing multi-line phones, maintaining employee records in ADP, assisting payroll, tracking compliance (I-9s, labor law posters), organizing events, ordering supplies, and supporting HR projects and reporting.

Provide administrative support to the Office of Inspector General including correspondence, records maintenance, routine fiscal duties (invoices, purchase orders, bookkeeping), customer coordination, scheduling, and use of office technology. May train or supervise clerical staff, participate in projects, interpret policies, and handle confidential information. Position performs routine duties and responds to internal and external inquiries.

Provide administrative and operational support to campus leadership: manage correspondence and records, coordinate scheduling and events, analyze reports, oversee vendors and visiting faculty contracts, serve as Campus Incident Commander, and support strategic initiatives to ensure campus continuity and efficiency.

Provides administrative and clerical support to the school and transportation department: manage schedules, correspondence, files, phones, prepare documents, enter daily attendance, assist principal and staff, and support administrative projects to ensure smooth operations.

Provide administrative support for the laboratory manager and analysts: receive, QC, log, transfer, and ship environmental samples; enter Chain of Custody and analyst data into LIMS; generate reports and invoices; handle client communications and liaison duties; ensure timely delivery of final client reports.

Provide administrative support to the VP of Energy: manage billing and Cardtrol cards, reconcile payments, maintain contracts and compliance documentation, manage LP monitors and Tank Master data, produce driver reports, keep driver files current, answer phones, match bills of lading to invoices, and perform other clerical duties.

Provide bilingual administrative support for employee training and development: coordinate scheduling and logistics, prepare and translate training materials, maintain resource library and LMS records, assist with recordings, surveys, reports, and department communications, and support various administrative projects to promote employee growth and engagement.

Provide comprehensive administrative and secretarial support to tax litigation attorneys: draft, format, proofread and e-file legal documents; manage electronic case files, calendars, deadlines, billing, scheduling, travel, and courtroom/trial binders; coordinate with internal teams and handle confidential client communications.

Provide proactive executive support to a VP in a global AI/ML organization: manage complex multi–time-zone calendars, screen communications, prepare briefs and presentations, coordinate meetings, events, travel and expenses, track cross-functional action items, and serve as a liaison to internal leaders and external partners while using AI productivity tools to increase efficiency and continuity.

Support the Controller by coordinating annual audits and tax filings, managing vendor administration, maintaining accounting records and electronic filing systems, preparing reports, and providing administrative support for the Accounting Department and special projects. Serve as liaison with auditors, investors, and internal teams, track deadlines, assist with invoice/payment processing, and support departmental operations during peak periods.

Provides reception, communication, secretarial and operational support for a cardiology office. Serves as liaison between patients, staff, and physicians, implements office processes, and supports daily clinic operations.

Provide clerical and receptionist support for central office: answer phones, assist visitors, prepare purchase orders, file records, type and enter data, operate office equipment, maintain confidentiality, assist coordinators and respond to parent/principal requests.

Provide high-level administrative and operational support to executive leadership, managing complex calendars, travel (including corporate jet), expense reports, confidential communications, large meetings/events, reporting and dealer communications, and special projects while serving as a liaison to internal and external stakeholders.

Provide high-level administrative, operational, and technology support to Academic Services: calendar and event scheduling, communications, data pulls and reporting, case management support, onboarding coordination, office operations, front-desk guest services, and technology access management to support student retention and success.

Provide day-to-day administrative and project coordination support to a Senior Project Manager on a large, multi-year water program. Track action items, manage project documentation, support financial tracking and billing, prepare meeting materials and minutes, maintain project systems and tracking tools (Smartsheet, Deltek), assist with public meeting preparation and stakeholder communications, and coordinate across multidisciplinary teams and subconsultants.

Provide customer service and administrative support to the Workers' Compensation Claims Manager, including entering and uploading claims and medical records into Origami, requesting records, sending acknowledgements, paying invoices, managing reception and mail, coordinating meetings and board logistics, supporting IT/onboarding and NEOGOV Learn attendance tracking, and assisting with loss control and event logistics. Occasional overnight travel for meetings may be required.

Provide general administrative support including answering phones, scheduling, data entry, filing, preparing mailings and reports, coordinating meetings and travel, greeting clients, processing invoices/billings, and assisting leadership and other office staff as needed.

Provide clerical support to the Department of Communication and Media Studies, assisting the department head and faculty. Serve as liaison among faculty, students, and private sector. Maintain departmental budgets, timekeeping, purchasing, travel arrangements, and student-related functions. Manage administrative records and ensure compliance with application requirements.

Provide high-level administrative support to executive leadership by managing calendars, communications, travel and expenses, coordinating meetings and events, liaising with stakeholders, capturing meeting outcomes, and handling confidential matters with discretion.

Support the Treasurer by processing accounts payable and county credit card transactions, performing vendor maintenance, reconciliations, journal entries, and report generation. Assist with audits, month-/year-end close, vendor queries, scanning/digitizing invoices, cash handling, clerical public-facing tasks, and other assigned administrative duties.