Top Administrative Assistant Jobs

Provides administrative support to the RATT program leadership and geographically dispersed team. Coordinates schedules, meetings, communications, travel, records, reports, correspondence, and contract deliverables. Maintains program documentation and handles classified materials under security protocols. Requires five years of administrative experience, Microsoft Office proficiency, strong organizational and communication skills, U.S. citizenship, and an active Secret clearance. Government contracting or military administrative experience is preferred.

Provides front-office coverage and ministry administrative support for the Fort Worth Campus. Handles calls and inquiries, coordinates with staff, follows up with adults seeking care or pastoral connection, conducts initial conversations, supports Campus Ministers, tracks requests, and helps coordinate ministry connections, meetings, groups, classes, benevolence needs, and events. The role requires a dependable, approachable Christian with strong administrative, communication, hospitality, confidentiality, and coordination skills.

Provides administrative and clerical support for early learning programs, including reception, scheduling, billing, subsidy invoicing, enrollment, attendance, meal counts, records, compliance documentation, inventory, ordering, and facility maintenance coordination. Maintains confidential child and family information, supports program managers and finance staff, and helps ensure effective center operations. The role requires professional communication, accurate recordkeeping, multitasking, computer proficiency, and regular physical activity.

Provides executive administrative support to the CEO and senior management in a hospital environment. Responsibilities include scheduling meetings, coordinating physician onboarding and training, managing correspondence and executive communications, preparing reports and meeting materials, recording minutes, arranging travel and logistics, maintaining confidential files and policy manuals, and tracking time-sensitive administrative documents.

Provides administrative support for a home care and hospice department, including office management, data entry, supply and inventory coordination, personnel documentation, intake support, meeting minutes, clinician assistance, outreach scheduling, and regulatory compliance. The role supports patient census management, referral relationships, billing and clerical systems, and occasional community outreach activities.

Provide front‑office administrative support including correspondence, scheduling, travel arrangements, meeting coordination and minutes, expense reports, presentations, filing and supply ordering. Manage multiple calendars, interact with staff, patients and vendors, and support multiple projects across clinic facilities with occasional evenings/weekends and up to 10% travel.

Provide executive-level administrative support: manage complex calendars, coordinate travel and expenses, arrange meetings and events, prepare professional communications, handle general office duties, and foster team relationships to enable executive productivity.

Provides administrative and accounting support for the property management division, including bookkeeping, accounting, billing, receivables, expense reporting, and filing. The role requires Microsoft Office proficiency, strong organization, attention to detail, communication skills, client relationship-building, and the ability to multitask in a fast-paced environment. Construction, landscaping, or remodeling experience is beneficial.

Provides administrative and legal support to attorneys in a land use practice group. Responsibilities include drafting correspondence and legal documents, maintaining files, coordinating client intake and conflicts requests, supporting billing and expense processing, managing calendars and deadlines, coordinating meetings, communicating with clients and visitors, handling calls and mail, and maintaining confidential electronic records.

Provides on-site administrative and operational support for an Anchorage drilling office. Responsibilities include front-office services, meeting and travel coordination, purchasing and invoice documentation, employee and HR administration, records management, facilities and IT requests, vendor coordination, reporting, and process improvement. The role requires organization, discretion, accurate recordkeeping, strong communication, and the ability to support changing priorities and remote field operations.

Provides administrative support to sales representatives and management through detailed data entry, spreadsheet maintenance, document organization, delivery scheduling, issue escalation, invoice processing, and month-end closing activities. The role requires strong Excel and Word proficiency, accurate typing, organization, attention to detail, internal customer service, and required overtime during the final week of each month.

Administrative Assistant supporting a CPA administrative team through tax-return and financial-statement preparation, client onboarding, electronic filing, document scanning, digital uploads, records management, phone coverage, front-desk support, shared inbox management, and workload tracking. The role requires accuracy, organization, discretion, adaptability, and reliable performance in a fully onsite, high-volume environment, including occasional Saturday work during busy season.

Provides administrative and operational support to senior executives and Corporate Banking professionals. Responsibilities include calendar and travel management, expense reporting, onboarding coordination, meeting and event logistics, CRM data maintenance, document preparation, vendor coordination, and process improvement. The role requires strong organization, discretion, communication, judgment, and the ability to manage competing priorities in a fast-paced hybrid office environment.

Supports property operations by greeting guests, assisting residents, maintaining communications, processing accounts payable and procurement card reconciliations, organizing files, ordering supplies, handling calls, coordinating activities, and running errands. Requires strong organizational and communication skills, computer proficiency, attention to detail, flexible scheduling, and at least one year of office experience.

Provides administrative support to the Vice President of Athletics and athletics department by managing calendars, communications, files, scheduling, compliance records, budgets, invoices, events, data entry, and special projects. Serves as a primary contact for coaches, student-athletes, parents, and visitors while handling confidential information and supporting daily departmental operations.

Provides administrative support to the Founders Office by coordinating personal and family logistics, travel, expenses, appointments, errands, vendors, gifting, events, and other recurring tasks. Reports to the Executive Assistant, manages shifting priorities with discretion and strong follow-through, and collaborates with the Chief of Staff and stakeholders. The role suits an early-career professional seeking growth in executive support and encourages the use of AI tools to improve administrative workflows.

Provides clerical and administrative support to department staff and management, including preparing correspondence and reports, answering calls, maintaining records and filing systems, managing supplies and equipment, supporting bookkeeping and invoicing, coordinating communications, and assisting with facilities, timekeeping, and member service duties.

Provides high-level administrative and operational support to Chief Digital Office executives. Responsibilities include complex calendar management, meeting and event coordination, travel arrangements, expense reports, executive presentations, correspondence, records maintenance, onsite office operations, stakeholder communication, and process improvement. The role requires discretion, proactive judgment, strong organization, and a consistent onsite presence supporting senior leadership five days per week.

Provides administrative and office support for a community center, including phone and mail management, correspondence, filing, supplies, scheduling, deposits, payables, billing, grant and donation reporting, and tenant payments. Supports recruitment, hiring, employee records, payroll, benefits, workers’ compensation, and leave administration while maintaining confidentiality and compliance with organizational policies.

Supports the Michaels leadership team by coordinating meetings, events, correspondence, presentations, travel arrangements, filing systems, office supplies, phone calls, and confidential information. The role also assists with process improvements, documentation, special projects, and administrative coordination across departments. Strong organization, communication, multitasking, prioritization, customer service, and Microsoft Office skills are required.

Provides administrative and clerical support to supervisors and production teams. Processes orders, maintains timecards and payroll submissions, organizes office and production communications, manages filing systems and office supplies, resolves administrative inquiries, and covers receptionist duties. Requires strong organization, communication, prioritization, accuracy, problem-solving, computer skills, and the ability to work effectively under pressure.

Supports Human Resources, CFO, and Business Finance operations through recruiting coordination, onboarding, personnel records, benefits administration, payroll backup, invoice processing, document preparation, calendar and travel management, correspondence, and general office administration. Maintains confidential employee information, HRIS and benefits records, business databases, invoices, and internal communications while coordinating meetings, events, vendors, and employee support.

Supports youth development programming for K–8 students by planning and implementing health, hygiene, SEL, academic, arts, and physical education activities. Leads small groups, promotes leadership and belonging, maintains attendance and participation records, follows student safety policies, engages families and community partners, and provides supportive guidance. The role is part-time and requires travel between schools.

Provides intermediate-level administrative, clerical, secretarial, and technical support in a medical office. Performs routine to moderately complex duties, manages priorities and schedules, communicates with internal and external staff, and supports departmental operations under direct supervision.

Supports the Administration Division by managing office operations, phones, files, correspondence, reports, databases, requisitions, events, registrations, travel arrangements, and meeting materials. Maintains accurate records, meets deadlines, serves internal and external customers, follows operational procedures, and identifies process-improvement opportunities. The role requires basic financial and data interpretation skills, effective communication, Microsoft Office proficiency, and the ability to manage multiple projects.