Top Administrative Assistant Jobs

Provide proactive executive support to a VP in a global AI/ML organization: manage complex multi–time-zone calendars, screen communications, prepare briefs and presentations, coordinate meetings, events, travel and expenses, track cross-functional action items, and serve as a liaison to internal leaders and external partners while using AI productivity tools to increase efficiency and continuity.

Support the Controller by coordinating annual audits and tax filings, managing vendor administration, maintaining accounting records and electronic filing systems, preparing reports, and providing administrative support for the Accounting Department and special projects. Serve as liaison with auditors, investors, and internal teams, track deadlines, assist with invoice/payment processing, and support departmental operations during peak periods.

Provides reception, communication, secretarial and operational support for a cardiology office. Serves as liaison between patients, staff, and physicians, implements office processes, and supports daily clinic operations.

Provide clerical and receptionist support for central office: answer phones, assist visitors, prepare purchase orders, file records, type and enter data, operate office equipment, maintain confidentiality, assist coordinators and respond to parent/principal requests.

Provide high-level administrative and operational support to executive leadership, managing complex calendars, travel (including corporate jet), expense reports, confidential communications, large meetings/events, reporting and dealer communications, and special projects while serving as a liaison to internal and external stakeholders.

Provide high-level administrative, operational, and technology support to Academic Services: calendar and event scheduling, communications, data pulls and reporting, case management support, onboarding coordination, office operations, front-desk guest services, and technology access management to support student retention and success.

Provide day-to-day administrative and project coordination support to a Senior Project Manager on a large, multi-year water program. Track action items, manage project documentation, support financial tracking and billing, prepare meeting materials and minutes, maintain project systems and tracking tools (Smartsheet, Deltek), assist with public meeting preparation and stakeholder communications, and coordinate across multidisciplinary teams and subconsultants.

Provide customer service and administrative support to the Workers' Compensation Claims Manager, including entering and uploading claims and medical records into Origami, requesting records, sending acknowledgements, paying invoices, managing reception and mail, coordinating meetings and board logistics, supporting IT/onboarding and NEOGOV Learn attendance tracking, and assisting with loss control and event logistics. Occasional overnight travel for meetings may be required.

Provide general administrative support including answering phones, scheduling, data entry, filing, preparing mailings and reports, coordinating meetings and travel, greeting clients, processing invoices/billings, and assisting leadership and other office staff as needed.

Provide clerical support to the Department of Communication and Media Studies, assisting the department head and faculty. Serve as liaison among faculty, students, and private sector. Maintain departmental budgets, timekeeping, purchasing, travel arrangements, and student-related functions. Manage administrative records and ensure compliance with application requirements.

Provide high-level administrative support to executive leadership by managing calendars, communications, travel and expenses, coordinating meetings and events, liaising with stakeholders, capturing meeting outcomes, and handling confidential matters with discretion.

Support the Treasurer by processing accounts payable and county credit card transactions, performing vendor maintenance, reconciliations, journal entries, and report generation. Assist with audits, month-/year-end close, vendor queries, scanning/digitizing invoices, cash handling, clerical public-facing tasks, and other assigned administrative duties.

Provide intermediate administrative support including preparing and proofreading complex documents, managing communications and records, scheduling meetings, coordinating travel and expense reports, supporting projects and onboarding, and serving as liaison with stakeholders to keep the department organized and compliant.

Provide front-line patient-facing and administrative support for Head & Neck clinic: triage referrals and calls, manage EMR records and EPIC imaging, schedule physicians, handle insurance and virtual check-ins, assist with meetings, events, travel, and departmental communications.

Provide high-level administrative and operational support to Executive/Leadership team: manage calendars, prepare documents, coordinate meetings and travel, maintain records, support office operations and events, take minutes, and collaborate across teams to ensure efficient leadership workflows and organizational responsiveness.

The Senior Administrative Assistant will manage calendars, prepare meeting materials, provide general administrative support, and seek efficiency improvements while supporting leaders in a fast-paced environment.

Provide confidential administrative support to the CEO and Board: manage calendar, calls and correspondence; prepare reports, meeting agendas and minutes; maintain records and member mailing databases; coordinate meetings, travel and office tasks; support Marketing on mailings and order supplies.

Provide administrative and customer-service support to the sales team: answer phones, greet customers, maintain sales materials, prepare correspondence and flyers, assist with CRM entries, schedule meetings, record minutes, track budgets, research data, and coordinate vendors and signage. Ensure confidentiality and timely completion of assigned tasks.

Provide administrative and customer-service support to the sales team: answer phones, greet customers, prepare flyers/signage, perform CRM entries, compose correspondence and reports, schedule meetings, take minutes, track budgets, organize listings, research data, and assist with open houses and vendor coordination as directed.

Provide administrative support including calendar and travel management, meeting and event logistics, email and correspondence drafting, invoice and expense processing, purchase orders, vendor contract assistance, action-item tracking, and project support for a fast-paced sales team.

Provide administrative support for the wholesale division including billing, credit and collections, filing, customer phone support, and maintaining organized workflows to ensure efficient operations.

Serve as front-desk point of contact handling visitor management, phone screening, mail and deliveries, conference room setup and bookings, office supplies, and general administrative support including printing, scanning, and preparing PowerPoint materials.

Serve as front-line receptionist and office assistant handling high-volume phone queues, greeting visitors, performing data entry, filing, mail handling, supply inventory, and general clerical support across departments to keep a fast-paced office organized and running smoothly.

Provide grant and fiscal administration for multiple PIs: monthly reconciliations, budget development and forecasting, personnel effort reporting, post-award monitoring, federal and non-federal proposal submission (NIH, DoD), regulatory correspondence (IRB/IACUC), document formatting/editing, travel and event coordination, and general executive administrative support for clinical credentialing and compliance.

Provide administrative support including scheduling, calendar and conference room management, travel arrangements and vouchers, correspondence review, coordination of decision documents and governance artifacts, and processing support for inbound/outbound contractor in-processing/out-processing.