Administrative Assistant II

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

Department/Area: Administration

FLSA Classification: Non-Exempt

Payband: 7

Summary

Support the Administration Division by completing the Administrative Assistant position duties: ensure the office is run in an accurate and efficient manner; ensure office deadlines are met. The position requires a continuous improvement philosophy as well as the ability to interpret data to discover improvement opportunities.

Education and Experience

Required:

• High school diploma or equivalency
• Computer/keyboarding skills with knowledge of Microsoft Office suites, Internet, basic financial management; must be able to manage multiple projects

Essential Duties and Responsibilities

• Apply a customer service attitude while meeting internal/external customer needs.
• Answer phones, maintain files, screen incoming calls, prepare correspondence and reports. Maintain accurate databases, records, and files, including collecting and disseminating information and data.
• Create and maintain division requisitions.
• Assist preparation for all conferences and events. Prepare and maintain in-and-out-of-state travel requests for other divisions as requested.
• Prepare registration and materials and make travel arrangements for meetings, conferences, and site visits.
• Follow agency operational procedures and apply continuous improvement strategies by being able to identify and act on opportunities for process improvement.

Salary and Benefits

$34,576.30 - $38,273.32

• The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance.
• The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage.
• State paid teacher’s retirement pension and flexible benefits plan.
• Vacation leave and 15 days sick leave and 11 paid holidays
• Employee assistance program and flex-time work schedule options.

Total salary and benefits package valued at $47,904.61 - $64,771.02.

Management Responsibility

No management responsibilities.

Communication Skills
Read and interpret documents such as safety rules, operating instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of employees. Communicate ideas and concepts to other employees.

Mathematical Skills
Calculate simple mathematical equations as applicable (For example: add, subtract, multiply and divide).

Reasoning Skills
Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions and deal with several abstract and concrete variables.

Physical Demands
Ability to lift 25 pounds with or without reasonable accommodation.

Work Environment
Position based in Stillwater, OK. Valid driver’s license required.
Hiring contingent upon successful completion of background check.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all duties, responsibilities, and requirements of personnel.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact