Top Administrative Assistant Jobs

Provides administrative, operational, and organizational support to merchandising executives and a buying office. Responsibilities include calendar and meeting coordination, travel and expense arrangements, correspondence, reporting, records management, confidential communications, workflow coordination, and administrative project oversight. The role also researches solutions, collaborates across departments, updates procedures, and provides guidance to associates in a hybrid corporate environment.

Provides customer service to clients and employees, maintains accurate records, enters and modifies CRM data, prepares and distributes documents, supports team operations, and communicates with federal and state tax authorities. The role requires strong organization, attention to detail, communication skills, and proficiency with Microsoft Office and Google Suite.

Provides administrative and customer service support to clients, employees, and leadership. Responsibilities include maintaining accurate CRM records, entering and modifying data, preparing and distributing documents, operating a multi-line phone system, supporting team initiatives, and communicating with federal and state tax authorities. Requires strong attention to detail, communication skills, Microsoft Office and Google Suite proficiency, and a high school diploma or equivalent.

Provides administrative support to department leaders by coordinating schedules, meetings, office events, documents, correspondence, reports, databases, and front-desk activities. The role requires document scanning and uploading, phone support, proofreading, confidential communication, multitasking, customer service, and timely delivery of information in a fast-paced professional office environment.

Supports senior Corporate Finance leaders by managing calendars, meetings, travel, documents, expenses, invoices, subscriptions, and corporate credit card administration. Coordinates reporting, audits, signatures, vendors, and company-wide administrative programs while handling confidential information and shifting priorities. Requires strong organization, communication, discretion, follow-through, executive support skills, and proficiency with Microsoft Office tools.

Provides administrative support for a Redwood City office five days per week. Responsibilities include planning office events, supporting office culture, coordinating with company administrators, managing mail and packages, maintaining kitchen and conference rooms, assisting with insurance certificates and invoice documentation, and handling miscellaneous office projects. The role requires strong organization, communication, Microsoft Office proficiency, and 1–3 years of administrative experience.

Provide administrative support for accounts payable and payroll processes: review field time, prepare weekly payroll data in Excel, create and update work orders and project data in Oracle JDE, run reports, code credit card receipts, communicate with vendors, and back up billing personnel. Work collaboratively with project managers, field personnel, and the admin team to ensure accurate project and payroll records.

Provides independent administrative support for NIA/LBN laboratory operations, including travel coordination, correspondence, records, files, equipment, supplies, purchase requests, personnel packages, manuscript editing, and seminar or conference logistics. Serves as a point of contact for lab staff, visitors, and invited speakers; manages office priorities, mail, and administrative procedures. Supports domestic, foreign, sponsored, and local travel arrangements and assists with records management.

Provides administrative and clerical support to Finance and Information Technology Services. Responsibilities include office systems management, program logistics, project and meeting coordination, scheduling, attendance tracking, note-taking, filing, document and meeting preparation, research, report development, communications, and constituent stewardship. The role supports senior leadership, collaborates across departments, and requires occasional early morning and evening work in a hybrid setting.

Provides part-time administrative support across HR, mortgage licensing, accounting, IT, and office operations. Maintains confidential employee, licensing, financial, and technology records; tracks regulatory deadlines; assists with onboarding, accounting documentation, vendor coordination, user access, hardware assets, calendars, reports, and general office administration. The role requires strong organization, attention to detail, communication, follow-through, and discretion while working primarily in person.

The Sr. Administrative Assistant supports departmental operations through clerical tasks, data analysis, scheduling, travel arrangements, and effective communication.

Provides clerical and administrative support for a senior living community, including filing, scanning, copying, data entry, spreadsheet maintenance, mail handling, scheduling interviews, processing HR and payroll documents, invoice submission, supply management, and visitor assistance. Maintains confidentiality and follows HIPAA requirements while supporting residents, families, visitors, department heads, and management. Answers phones, coordinates access items, supports resident sign-out procedures, attends required training, and completes special assignments.

Provides administrative support to investment banking deal teams, including calendar management, domestic and international travel coordination, expense processing, meeting and meal arrangements, document preparation, shipping, contact research, Salesforce deal tracking, and marketing list maintenance. The role requires strong organization, attention to detail, multitasking, deadline management, overtime availability, and willingness to work primarily in the office.

Provides clerical and administrative support for a residential community, including filing, scanning, data entry, correspondence, scheduling interviews, processing HR and payroll documents, handling invoices, managing supplies, routing calls and mail, greeting visitors, and assisting residents and families. Maintains confidentiality and follows HIPAA, company, safety, and emergency procedures while supporting the Executive Director and department heads.

Provides administrative and medical office support in a secure healthcare facility. Responsibilities include correspondence, report and payroll documentation, records management, meeting minutes, scheduling, calendar maintenance, communication with healthcare and correctional staff, confidentiality, compliance, and support for departmental operations and quality initiatives.

Provides executive administrative support to bank leaders by managing calendars, travel, meetings, communications, expenses, data, reports, presentations, and confidential stakeholder requests. Prioritizes competing business needs, resolves complex issues, coordinates deliverables, and uses office technologies to improve administrative efficiency.

Provides administrative support to Treasury Services executives and staff through calendar management, travel coordination, meeting and event support, purchasing, expense reconciliation, document preparation, records management, reporting, and communication updates. Maintains confidentiality, coordinates guests and facilities, supports other administrative assistants, and trains less experienced staff. The role is onsite in Omaha with limited remote flexibility.

Provides confidential administrative and clerical support to senior legal leadership. Responsibilities include calendar and travel coordination, meeting logistics, expense and corporate card reconciliation, document and presentation preparation, legal billing report and invoice review, department file management, vendor and employee onboarding, IT access requests, and process improvements.

Provides comprehensive administrative and operational support to an Institutional Client Group Head. Responsibilities include executive calendar, travel and expense management; meeting, conference, event, and presentation coordination; correspondence and documentation; strategic initiative support; and interaction with executive leadership and C-suite clients. The role also uses productivity tools to create documents, presentations, and reports while managing multiple priorities and deadlines.

Provides confidential administrative and executive support, including scheduling, correspondence, meeting coordination, Board meeting minutes, file maintenance, reporting, retreats, physician recruitment logistics, and policy administration. Serves as a liaison for internal and external inquiries, supports licensure surveys, assists patients and families, and manages special projects while maintaining professionalism, organization, discretion, and effective communication.

Provides reception, customer service, calendar and meeting coordination, filing, data entry, document preparation, office supply management, banking deposits, errands, and general administrative support for the owner and management team.

Provides routine administrative support for the Department of Corrections, including correspondence, records maintenance, customer inquiries, appointments, document review, fiscal tasks, coordination, and confidential office functions. The role may also support projects, meetings, training, staff mentoring, and supervision of clerical personnel. This is a full-time, on-site position in Probation and Parole Region II.

Supports multiple financial advisors by preparing client meeting materials, managing calendars, handling client inquiries, coordinating events, maintaining databases, overseeing expenses, arranging travel, supporting reception, ordering supplies, and managing general office tasks. The role requires strong organization, communication, client service, prioritization, and attention to detail in a fast-paced wealth management environment.

Provides complex administrative and secretarial support to senior bank management. Responsibilities include serving as a liaison, preparing correspondence and presentations, managing calendars and appointments, coordinating travel, maintaining expense records, handling billings and disbursements, supporting projects, and adhering to compliance and internal control standards.

Provides front-desk reception and administrative support for the Design Center and other departments. Responsibilities include greeting visitors, answering calls, issuing badges, managing conference rooms and events, ordering meals, maintaining office supplies and inventory, auditing timesheets, tracking PTO, coordinating vendors, preparing reports, accepting deliveries, and supporting the Operations Manager. Requires strong communication, organization, multitasking, and Microsoft Office skills.