Career Opportunity
Administrative Assistant - Accounts Payable
Salt Lake City, UT
BUILD YOUR CAREER AT BLACK & MCDONALD
Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.
ABOUT THIS CAREER OPPORTUNITY
Black & McDonald’s Salt Lake team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. THIS IS NOT A REMOTE POSITION.
The Administrative Assistant is a valued support role and will be based in the Salt Lake office, reporting to the Department Manager. Their primary focus is to assist with the overall project performance, helping the team to ensure its success. They will work closely with the Admin Team, Project Managers and Field Personnel.
Duties and responsibilities include but are not limited to:
- Develop a working relationship with Field Personnel and Project Managers
- Review field time for accuracy and follow up with Project Managers and Field Personnel to correct any inconsistencies and ensuring its accuracy
- Prepare weekly payroll data in Excel using spreadsheets and pivot tables to send to the payroll department for processing
- Basic knowledge of Payroll and/or Billing
- Create work orders in Oracle JDE as requested
- Review equipment used during construction in Excel, ensuring its accuracy and loading the data into Oracle JDE
- Updating project information in Oracle JDE as requested
- Run reports in Oracle JDE and follow up with Project Managers
- Assist with coding receipts for credit card transactions used by Field Personnel and Project Managers
- May communicate with various vendors to obtain copies of receipts, as needed
- Assist with/provide back up to our Billing Personnel
- Assist in other administrative functions when necessary
- Other duties as assigned
COMPETENCY REQUIREMENTS
- Strong Organizational skills
- Ability to Meet Deadlines
- Communicates Effectively
- High Attention to Detail
- Office 365 Skills
- Intermediate Excel Skills
- Oracle JDE experience, but is not necessary
- Aptitude for Learning
- Holds Self and Others Accountable
- Problem Solver and Innovator
- Teamwork and Collaboration
- Ability to multitask
- Values and Respects Others
EDUCATION REQUIREMENTS
- 2-4 years of experience as a payroll administrator or accounts payable assistant may substitute for education requirements.
WORK EXPERIENCE REQUIREMENTS
- Preferred experience in utility or construction industry
- Office Administration tasks and duties
- Understanding the importance of Customer Service, Accuracy and Delivery
SKILLS, ABILITIES, AND OTHER REQUIREMENTS
Proficient knowledge and understanding of:
- Planning and scheduling skills
- Competency in MS Office 365 with Intermediate experience in Excel (e.g. Formulas, Pivot Tables, Filtering, knowledge of using a Macro)
- Knowledge of JDE would be an asset but is not a requirement
- Ability to work in a highly collaborative environment
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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Skills Required
- Intermediate Excel skills (formulas, pivot tables, filtering, knowledge of using a Macro)
- Proficiency with Microsoft Office 365
- Basic knowledge of payroll and/or billing processes
- Prepare weekly payroll data and maintain accuracy of field time records
- Create and update work orders and project information in Oracle JDE
- Run reports in Oracle JDE and follow up with Project Managers
- Code receipts for credit card transactions and liaise with vendors for receipts
- Provide backup support to Billing Personnel and perform other administrative duties
- Strong organizational skills, attention to detail, ability to meet deadlines and multitask
- Ability to communicate effectively and work in a collaborative team environment
- 2-4 years of experience as a payroll administrator or accounts payable assistant (may substitute for education)
- Experience in Oracle JDE (would be an asset)
- Preferred experience in the utility or construction industry
