Description
SCHEDULE: 40 hours, Monday - Friday 9:00 a.m. – 5:00p.m., with some early morning and evening (work hybrid)
Pays $22.42 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set)
LOCATION: 434 Harrison & 1736 Washington Avenue
The Administrative Assistant to Finance & ITS is a non-essential position in the event of weather or other emergency and will work hybrid.
General Statement of Duties:
The Administrative Assistant provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services. The Assistant will maintain a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations. Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Senior Directors, Directors and VP of Informational Technology of Finance and ITS.
Requirements
QUALIFICATIONS:
EDUCATION/TRAINING:
REQUIRED:
- Associate’s Degree in business or minimum of five (5) years of administrative experience in an executive office
PREFERRED:
- Bachelor’s Degree in business and ten (10) years of administrative experience
KNOWLEDGE/EXPERIENCE:
REQUIRED:
- Strong planning and organizational skills; superior interpersonal, verbal and written skills
- Superior organizational, written and verbal communications skills and demonstrated project management experience
- Demonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook and ETO
- Ability to work effectively under pressure
- Ability to take initiative
- Must be is self-directed
- Must be able to take direction well
- Willingness to work some evenings and early mornings, as needed
- Works proactively to keep up with program innovations and new administrative technologies
- Demonstrated ability to successfully work in a goal-oriented team environment
- Enthusiasm, positive sense of humor and can-do attitude
Skills Required
- Associate's degree in business or at least five years of administrative experience in an executive office
- Strong planning and organizational skills
- Superior interpersonal, verbal, and written communication skills
- Demonstrated project management experience
- Commitment to Pine Street Inn's mission
- Excellent computer skills, including Microsoft Word, Excel, PowerPoint, Visio, Outlook, and ETO
- Ability to work effectively under pressure
- Ability to take initiative
- Self-directed work style
- Ability to take direction well
- Willingness to work some evenings and early mornings as needed
- Ability to keep current with program innovations and new administrative technologies
- Ability to work successfully in a goal-oriented team environment
- Bachelor's degree in business
- Ten years of administrative experience
What We Do
With a mission to end homelessness, Pine Street Inn is New England's leading provider of housing, shelter, street outreach and job training to homeless men and women in Greater Boston. Pine Street Inn welcomes nearly 2,000 homeless individuals daily to provide short- and long-term solutions so that they can begin the journey out of homelessness and on to permanent housing. Our vision is to help individuals gain stability and their highest level of independence by offering a wide range of services for every person who turns to Pine Street for help.
