Top Operations & Support Jobs

Provides high-level administrative support to the Chief People Officer and Chief Financial Officer. Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing reports and presentations, tracking expenses and initiatives, facilitating executive communications, handling confidential information, coordinating meetings and events, and improving administrative processes. The role is primarily onsite in Secaucus, New Jersey, with occasional work at other New York and New Jersey offices.

Supports floral design operations through NetSuite and RFSmart reporting, inventory and product setup, purchasing, vendor coordination, production scheduling, seasonal execution, and process documentation. Monitors operational metrics, maintains bills of materials and records, reconciles invoices, supports system enhancements and training, and coordinates product updates across Marketing, IT, stores, and eCommerce teams.

Leads strategic direction, client relationships, revenue growth, operational performance, budgeting, financial reporting, associate management, and portfolio expansion for complex multifamily property management accounts. Partners with clients and internal teams on planning, problem resolution, RFPs, product utilization, market analysis, and special projects. Requires extensive third-party multifamily property management, senior leadership, client development, and Yardi Voyager experience.

Provides administrative and project coordination support for equity initiatives, including communications, meeting logistics, budgeting, expense processing, contracts, membership activities, funding proposals, and constituent group coordination. Maintains email lists and collaboration systems, responds to inquiries, tracks project deliverables, and supports the Chief Health Equity Officer and related teams. Requires strong organizational, communication, technical, and multitasking skills.

Supports academic program operations across schedules, including faculty recruitment and development, student academic matters, compliance, quality assurance, scheduling, reporting, and external partnerships. The role monitors program performance and student outcomes, coordinates instructional activities, maintains accreditation and regulatory documentation, and assists the Academic Affairs Director with continuous improvement across trades education programs.

Supports the Chief Revenue Officer and executive team with complex calendar management, domestic and international travel coordination, meeting preparation, presentations, documents, expense processing, and confidential administrative projects. The role requires proactive prioritization, discretion, strong communication, attention to detail, and coordination across multiple time zones and stakeholders in a hybrid Houston-based environment.

Leads device staging, MDM enrollment, warranty repairs, IT asset disposition, battery replacement, and operational throughput across three departments. Manages repair queues, OEM vendors, billing compliance, resale routing, inventory, PPE, and labor planning. Provides hands-on technical support with device imaging and endpoint management while serving as an escalation point for customers and vendors.

Processes performance event applications and results across approximately 15 sports, verifies information against regulations, resolves missing or incorrect data, and maintains event records. Provides telephone and email support to clubs, exhibitors, trainers, and handlers regarding results, titles, awards, websites, and event systems. Follows up on outstanding submissions, processes payments and documentation, and meets monthly deadlines while managing high workloads and frequent distractions.

Supports legal teams and business operations by gathering and documenting requirements, analyzing processes, designing workflows, evaluating solutions, and measuring usability. Collaborates with IT and stakeholders on estimates, project planning, communications, training, and change management. Uses AI tools to accelerate requirements gathering, prototyping, process analysis, and documentation while validating outputs. Presents findings and prototypes to technical and non-technical audiences and identifies opportunities to improve efficiency through AI.

Manages school-wide operations, including attendance, enrollment, family communications, daily logistics, compliance, testing, safety, facilities, supplies, technology, events, and transportation. Supervises and coaches the Front Office Receptionist, tracks operational KPIs, supports staff onboarding, coordinates vendors, and partners with the Principal to maintain effective systems that support students, families, and educators.