Top Operations & Support Jobs

Supports development, implementation, and ongoing administration of the Quapaw Nation Title IV-E program. Responsibilities include eligibility review, fiscal tracking, cost allocation, federal claims and reports, compliance monitoring, documentation management, policy development, audit preparation, and coordination with child welfare, finance, courts, legal staff, and federal partners.

Provides executive and office administration support to partners and professional staff in the Irvine family litigation office. Responsibilities include scheduling legal proceedings and meetings, managing email and calendars, coordinating travel and reimbursements, maintaining legal files, tracking documents, collaborating with support teams, ordering supplies, maintaining office spaces, and coordinating firm events.

Supports and maintains endpoint infrastructure, including desktops, laptops, mobile devices, and peripherals. Deploys hardware and software, resolves service desk incidents, performs troubleshooting and root cause analysis, tracks assets in the CMDB, supports testing and change management, and contributes to documentation and process improvement.

Provides administrative and operational support to NASCAR’s Legal and Public & Government Affairs teams. Responsibilities include scheduling, records and workflow management, event guest coordination, credentialing, drafting form agreements under attorney supervision, invoice and travel coordination, internal communications, and confidential information management. The role supports legislative initiatives, executive priorities, stakeholder engagement, and NASCAR programs while managing multiple deadlines and changing business needs.

Manages day-to-day administration and support of a digital program management platform. Responsibilities include user account and access management, onboarding and training, troubleshooting, data quality monitoring, dashboards and reporting, knowledge repository administration, performance tracking, audits, vendor coordination, requirements documentation, user acceptance testing, and system enhancements.

Supports intermediary governance and operations for Russell Investments’ mutual fund transfer agent business. Responsibilities include managing contracts, onboarding intermediaries, processing invoices and payments, monitoring contractual and regulatory compliance, maintaining relationship records, supporting platform integrations, resolving transaction issues with SS&C GIDS, and preparing analysis and reports for management and the Funds’ Board.

Manages daily San Jose office operations, including visitor reception, conference rooms, supplies, mail, shipping, vendors, lunch services, facilities issues, safety protocols, and workplace events. Partners with IT, HR, Legal, FP&A, and executive assistants to support employees and maintain a productive workplace. This fully onsite role also assists with occasional San Francisco office events and coverage.

Greets residents, visitors, and callers; manages phone communications; supports office management and clerical tasks; and assists as a Certified Medication Aide/Technician when needed. The role requires a current CMA/CMT certification, strong communication and organizational skills, valid identification for I-9 verification, and flexibility for occasional weekend work.

Provides onsite IT help desk and user support, including troubleshooting hardware, software, networks, accounts, Microsoft 365, devices, and meeting technology. Maintains IT assets and documentation while assisting with cybersecurity controls, endpoint protection, access management, vulnerability remediation, incident response, employee awareness, CMMC, NIST, and ITAR compliance activities. Supports SQL Server database administration and reporting and escalates complex issues as needed.

Supports the CEO and executive leadership team through complex calendar management, travel coordination, expense processing, meeting and board administration, confidential communications, and priority management. Oversees San Jose office operations, vendors, facilities, onboarding logistics, employee events, and engagement initiatives. Acts as a trusted strategic partner who anticipates executive needs, resolves issues independently, maintains governance records, and supports organizational effectiveness and culture.