Top Operations & Support Jobs

Supports the CEO and executive leadership team through complex calendar management, travel coordination, expense processing, meeting and board administration, confidential communications, and priority management. Oversees San Jose office operations, vendors, facilities, onboarding logistics, employee events, and engagement initiatives. Acts as a trusted strategic partner who anticipates executive needs, resolves issues independently, maintains governance records, and supports organizational effectiveness and culture.

Provides administrative and operational support to managers and onsite teams. Responsibilities include calendar and travel coordination, meeting and event support, onboarding, procurement and hardware ordering, facilities coordination, financial administration, and handling ad hoc requests across two office locations. The role requires strong organization, Microsoft Office proficiency, adaptability, and the ability to manage competing priorities in a fully onsite environment.

Provides executive administrative support for calendars, appointments, mailings, communications, and office workflows. Manages office supplies, petty cash, safe procedures, basic bookkeeping, guest service, phone calls, procurement coordination, and special projects. Maintains confidentiality and professional standards while coordinating between corporate and Montana operations teams. Requires strong organization, communication, discretion, Microsoft Office proficiency, basic troubleshooting, and flexibility for occasional extended or varied schedules.

Leads Propeller’s Technical Support Team, managing capacity, case assignments, coaching, onboarding, performance, and career development. Defines support strategy, analyzes KPIs, improves troubleshooting workflows, oversees knowledge documentation, and handles complex escalations. Partners with Engineering, Product, Customer Success, Implementation, Sales, Geospatial, and Logistics to resolve recurring issues and communicate customer insights. Supports integrated hardware and cloud software involving drones, photogrammetry, GPS, and geospatial workflows.

Handle inbound and outbound customer communications, provide product and pricing information, process orders, maintain customer records, troubleshoot inquiries, and coordinate with sales to identify upselling opportunities. The role requires strong communication, computer, multitasking, and customer-service skills, with flexibility for weekends and holidays.

Provides proactive executive support through complex calendar and travel management, expense preparation, meeting coordination, agenda and presentation development, and communication support. Builds relationships with executive teams and administrative partners, tracks priorities, facilitates leadership summits and employee events, and helps executives execute business objectives in a remote-first environment.

Supervise daily e-commerce operations, support picker performance, conduct inventory and cycle counts, train and schedule staff, maintain reports, address customer and vendor issues, and enforce safety, security, and inventory procedures. The role also assists with strategy development, employee coaching, inspections, and operational improvements while ensuring store fulfillment activities meet performance and customer service objectives.

Support the Group President and senior management team by managing complex calendars, global meetings, international travel, agendas, briefing materials, presentations, communications, interviews, expenses, invoices, and reimbursements. Act as a liaison with internal and external stakeholders, anticipate executive needs, handle confidential information, resolve issues, coordinate special projects, and improve administrative processes while maintaining discretion and accuracy in a fast-paced international environment.

Conducts conflict-of-interest searches for clients, matters, and new hires; researches internal and external data; prepares concise reports; reviews client and matter acceptance information; and identifies potential conflicts. The role also provides user assistance regarding conflict checks, matter status, and related systems while maintaining expertise in Elite, Intapp Open, and other conflicts software. Strong analytical, organizational, communication, discretion, and client-service skills are required.

Supports daily San Jose office operations as the first point of contact for employees, visitors, customers, and vendors. Responsibilities include visitor reception, conference room and kitchen upkeep, supply ordering, mail and shipping, vendor management, workplace safety, facility issue resolution, lunch service administration, office events, emergency action plan updates, and administrative support. The role is fully onsite five days per week with occasional travel to San Francisco.