Top Operations & Support Jobs

Supports the CEO and CCO by managing calendars, communications, meeting preparation, travel, confidential information, and executive priorities. Leads an administrative professional, mentors staff, improves administrative processes, coordinates strategic projects, prepares reports and presentations, and organizes board meetings, offsites, and company events. Serves as a liaison for executives and stakeholders while exercising sound judgment, discretion, and strong business acumen in a fast-paced environment.

Provides Tier 1 and Tier 2 end-user support across Windows, macOS, Microsoft 365, mobile devices, and conference room equipment. Manages Zendesk tickets, user account lifecycles, onboarding and offboarding, device provisioning, Intune and RMM enrollment, password and MFA support, asset records, and knowledge-base documentation. Follows security and compliance procedures, reports incidents, resolves recurring issues, and recommends process improvements in a remote, defense-focused environment.

Serve as the CEO’s trusted operating partner by managing calendars, Board and investor logistics, executive meetings, travel, communications, confidential matters, and follow-through. Coordinate the executive leadership rhythm, prepare briefings, manage expenses and vendors, support special projects, and improve Office of the CEO processes using digital and AI tools. The role requires discretion, independent judgment, exceptional organization, and responsiveness in a fast-paced onsite environment.

Provides administrative, budget, project coordination, data management, event logistics, and strategic planning support to Wellness and Recreation leadership. Manages calendars, records, procurement, invoices, travel, vendors, and cross-department initiatives. Coordinates meetings and events, prepares reports and presentations, and supervises 1–2 student assistants. The role requires occasional evening, weekend, off-campus, and after-hours participation.

Build and scale renewal operations for a high-volume down-market segment. Own renewal data, reporting, forecasting, pacing models, workflows, systems configuration, partner portal processes, and recurring operating cadences. Translate CRM data into executive insights, establish leading indicators, improve data quality, and coordinate with Revenue Operations, Customer Operations, IT, and cross-functional stakeholders to automate and optimize renewal processes.

Manage the company’s IT department and ensure reliable operation of networks, servers, systems, security, and end-user technology. Responsibilities include AWS and Oracle administration, Microsoft 365 access management, technical support, cybersecurity monitoring, compliance, vendor coordination, budgeting, and leading IT infrastructure projects. The role also supports Windows and Apple devices, manages IT tickets, and coordinates cross-functional technology initiatives.

Assists the Community Manager with apartment community operations, resident and employee engagement, leasing, sales and marketing, financial recordkeeping, rent collection, delinquencies, occupancy, resident events, compliance, and team leadership. Provides customer service to residents and prospects, maintains leasing materials and model units, supports retention programs, and may supervise staff. Requires multifamily property management experience, Yardi proficiency, bookkeeping knowledge, leasing and sales experience, and strong organizational and communication skills.

Pivotal is building a talent community for future opportunities in engineering, manufacturing, flight operations, business operations, and related areas. Interested individuals are invited to share their information and background. This is not an application for a specific open role; recruiters may contact candidates when suitable opportunities arise.

Leads regional business strategy, growth, financial oversight, operations, fundraising, staff development, and volunteer leadership across designated Pacific Northwest markets. Serves as organizational spokesperson, manages regional revenue and P&L, oversees events and operational standards, develops employees and volunteer leaders, supports DEI integration, and leads regional boards. Requires extensive senior management experience, significant local travel, and evening or weekend availability.

Provides administrative, records, meeting, ERP data, reporting, document control, onboarding, and audit-preparation support across a food manufacturing site. Maintains accurate production, inventory, product, safety, food safety, quality, and training records. Coordinates meetings, action logs, supplies, communications, and vendor or auditor requests while supporting multiple departments and related sites.