Top Operations & Support Jobs

Supports the Founder and CEO by managing calendars, inboxes, communications, travel, meeting preparation, expenses, vendors, documents, events, and confidential information. The role requires building executive systems and SOPs, representing the CEO’s priorities, responding rapidly outside standard business hours, and working onsite five days weekly in San Francisco. The assistant will also coordinate domestic and international travel and support a fast-growing AI startup’s executive operations.

Manages the IT support team, service procedures, incident resolution, service requests, vendor relationships, compliance, KPIs, and staff training. Partners with clinical and administrative teams to provide reliable, secure, and responsive technology support across healthcare systems while driving continuous improvement and maintaining user satisfaction.

Lead REMONDIS’s Victorian waste-management operations across multiple sites. Responsibilities include optimizing workflows, improving safety, productivity, profitability, compliance, and cash flow; managing people, equipment, and resources; maintaining environmental regulatory compliance; implementing waste-treatment technologies; building customer, supplier, and regulator relationships; and delivering projects within budget and schedule.

Manage uninsured and contractual recovery claims from review through resolution. Investigate documents and liability, contact responsible parties, negotiate settlements and payment plans, monitor payments, maintain accurate records, and refer complex files to management, collection, or legal partners. Collaborate with claims and rental operations teams while meeting recovery, service, quality, and productivity goals.

Provides high-level administrative, operational, and strategic support to executive leaders, including complex calendar management, meeting preparation, confidential communications, domestic and international travel coordination, expense reconciliation, and leadership project support. The role collaborates with executive assistants and cross-functional teams while managing sensitive financial, legal, and personnel information with discretion.

Provides executive administrative support to two Vice Presidents, including calendar management, travel coordination, meetings, correspondence, expenses, and follow-up. Oversees office operations, reception, building access, vendors, meeting spaces, mail, events, and office financials. Supports IT staff and serves as a BattleLab Technology resource while handling confidential information and maintaining professional relationships.

Provides front-desk support at an automotive dealership by greeting and assisting clients, answering and transferring calls, taking messages, cashiering, processing ID verifications, entering data, filing and scanning service repair orders, auditing deals, and supporting staff initiatives. Requires strong customer service, communication, organization, accuracy, multitasking, computer literacy, and proficiency with Microsoft applications.

Supports daily business operations across two sites by coordinating facilities maintenance, vendors, office supplies, hospitality, shipping, errands, onboarding, and administrative requests. This part-time, on-site role is suited to a student, recent graduate, or early-career candidate with strong organization, communication, follow-through, and reliable transportation.

Owns the architecture, processes, systems, data governance, and reporting connecting Revenue, Marketing, Professional Services, Finance, and Product. The role improves funnel measurement from lead to cash and expansion, forecast accuracy, data integrity, reporting speed, and cross-functional GTM alignment. It partners with GTM Systems to design scalable automation and AI-enabled solutions while governing shared data definitions and supporting pipeline, forecast, and productivity analysis.

Executive Assistant supporting founders, CEOs, and executive teams with calendars, inboxes, travel, meetings, project coordination, budgets, documentation, and business operations. The role serves as a trusted thought partner, manages high-priority initiatives, tracks deadlines and expenses, coordinates third parties, and identifies opportunities to improve executive and organizational effectiveness.