Top Operations & Support Jobs

Manages front-office operations for a school, including communications, visitors, mail, packages, supplies, student records, attendance notifications, staff time records, accounts receivable, payroll preparation, and workers’ compensation reporting.

Manages daily operations of a residential property, including occupancy and rent goals, resident services, amenities, unit readiness, vendor coordination, lease administration, invoices, budgets, revenue opportunities, compliance, and property inspections. The role supports resident experience, uses property management technology and financial reporting tools, coordinates with maintenance teams, and may require local travel, flexible availability, and physical access throughout the community.

Supports families and student-athletes throughout camp and boarding school onboarding, arrival, and campus experiences. Communicates requirements, manages registrations and customer inquiries, provides phone and email support, recommends and sells add-on products, tracks customer information in CRM systems, resolves concerns, coordinates with camp staff, and assists with check-ins and seasonal departmental needs.

Provides guided Windows systems administration support, including device configuration and troubleshooting, network diagram and configuration documentation, issue response, hardware request evaluation, systems issue research, and project task assistance. Documents activities, follows systems administration standards, and supports special projects. Requires a bachelor’s degree and 0–2 years of relevant experience, or an equivalent combination of education and experience.

Provides confidential executive and administrative support to the Vice President for Academic Affairs. Coordinates faculty personnel records and processes, academic and governance documentation, administrative transactions, calendars, deadlines, correspondence, meetings, reports, and institutional initiatives. Serves as a liaison among academic units and College offices, supports Board of Trustees activities, maintains sensitive records, and assists with commencement and academic ceremonies.

Own revenue operations for business units by managing bookings forecasts, pipeline analysis, KPI dashboards, executive reporting, scenario modeling, and operating cadences. Partner with GMs and cross-functional leaders to improve forecast accuracy, identify risks, close process gaps, support acquisition integrations, and advance strategic initiatives. Automate recurring reporting and trend analysis with AI while driving execution through influence rather than direct authority.

Support the Community Manager with daily operations of a 261-unit affordable housing community. Responsibilities include maintaining occupancy and financial goals, building resident relationships, providing customer service, assisting with staff training and supervision, fostering community relationships, and participating in scheduled on-call coverage. The role prefers property management experience, affordable housing program knowledge, and Yardi software experience.

Manages the Aegon Transamerica Foundation’s grant operations, compliance, budgets, cash flow, payments, and employee matching-gift program. Advises board members and committee leaders, evaluates grant requests, develops program strategies, ensures IRS and foundation regulatory compliance, and builds relationships with nonprofit organizations, funders, volunteers, and internal stakeholders. Collaborates with Communications and Brand teams to promote the Foundation’s impact through content, reports, presentations, and events.

Provides help desk and technical support for office and port personnel, including troubleshooting devices, managing accounts, configuring systems, maintaining inventories, and supporting networks and security cameras. Assists with cloud adoption, patching, backups, cybersecurity incident response, CMMC audit evidence, compliance documentation, and process automation. The role is office-based across Albany and maritime locations and includes approximately 15% domestic travel.

Provides high-level administrative support to senior executives by managing calendars, communications, meetings, travel, events, documents, budgets, expenses, and projects. Coordinates with internal and external stakeholders, tracks action items, handles confidential information, and helps optimize executive time and workflow. The role requires strong organization, communication, problem-solving, adaptability, and proficiency with Microsoft Office tools.