Jobs at HART (Hillsborough Area Regional Transit)

Manages public-sector procurements from planning through solicitation, negotiation, award, contract administration, compliance auditing, and closeout. Develops solicitations and contract terms, conducts evaluations and negotiations, performs cost and price analyses, recommends awards, monitors contractor performance, resolves issues, maintains procurement records, and supports purchasing activities. The role requires coordination with internal departments, vendors, contractors, and evaluation teams while ensuring compliance with federal, state, and local requirements.

Provides administrative and operational support to a transit agency’s Safety and Security Department. Maintains safety records, incident documentation, databases, logs, and corrective-action tracking systems; assists with investigations, video reviews, inspections, hazard identification, compliance activities, training, and emergency preparedness. The role handles confidential information, communicates findings, follows up on corrective actions, and may work in offices and active transit facilities during nights, weekends, or other nontraditional hours.

Supports the full pre-award grant development lifecycle, including researching funding opportunities, assessing eligibility, coordinating proposal development, writing and editing narratives, developing compliant budgets, managing timelines, and submitting applications. Maintains grant records, tracks proposal outcomes, ensures compliance with sponsor and organizational requirements, and coordinates relationships with funders, government partners, program teams, leadership, and external stakeholders.

Processes invoices, payments, reconciliations, vendor records, and financial reports. Resolves discrepancies, supports month-end and year-end close, audits, internal controls, compliance, and payment disbursements. Maintains accurate accounts payable documentation, assists with ERP improvements, responds to vendor and departmental inquiries, and supports transportation-related expenditures, including fleet, fuel, facilities, and capital projects.

Receives, stores, issues, and inventories transit and automotive maintenance supplies, parts, tools, and equipment. Maintains stock records, logs, ledgers, and property controls; corrects storage and labeling issues; restricts unauthorized access; and handles hazardous materials according to OSHA requirements. Performs housekeeping and safety procedures while lifting up to 25 pounds and using forklifts, scanners, hand trucks, and office equipment.

Processes complex biweekly payroll transactions, adjustments, garnishments, deductions, tax withholding, off-cycle checks, and timecard updates. Reconciles payroll to the general ledger, investigates discrepancies, prepares reports and wage statements, supports audits and year-end reporting, and ensures compliance with laws and collective bargaining agreements. Uses Trapeze and ADP to transfer and validate operator hours. Maintains confidential records and may train or guide payroll staff.

Performs account analysis, reconciliations, journal entries, fixed asset management, accounts receivable and revenue audits, monthly and annual reporting (including National Transit Database and fuel tax), and supports regional eFares financial processes. Prepares financial reports, assists with audits, and serves on project teams as assigned.

Lead general ledger accounting and reporting for all funds; produce and approve journal entries; prepare monthly financial statements and CAFR support; ensure GAAP/GASB compliance; assist auditors and internal audits; revise and implement accounting systems; supervise Accounts Receivable and GL accounting staff; perform special projects and financial analyses.

Perform advanced installation, preventive maintenance, repair and modification of transit communication and electronic systems (radios, fareboxes, destination signs, tracking systems). Diagnose component-level faults, assist technicians, maintain records, and follow safety and testing procedures. Must meet licensing and tool inventory requirements.

Oversees dispatch and control-center operations for bus and paratransit service, coordinating drivers, schedules, emergency response, and communications. Uses CAD/AVL and dispatch systems, logs incidents, creates detours and service updates, trains staff, and supports interdepartmental and public safety coordination to maintain safe, on-time transit service.