Department Coordinator

Job Description:

Under the supervision of the Chair of the Contemporary Writing and Production Department, the CWP Department Coordinator manages the daily operations of the department, ensuring efficient office systems that serve students, faculty, and staff. The Department Coordinator supports regular office functions as needed by the department and assists the chair with general department operations.

Essential duties and responsibilities:

• Daily operations: 

• Provide administrative support for daily operations, departmental communications, calendar management, and record maintenance.

• Assist with general inquiries about the department and its programs via in-person, phone, and email interactions.

• Academic programs support: Facilitate administrative processes that support the students in the department’s programs, including: 

  • Updating advising materials, course sequence plans, course syllabi, and technology bundle information;

  • Processing department’s major and minor declarations, study abroad applications, chair-approved waivers, course substitutions, proficiencies, and graduation portfolio completions;

  • Collecting student submissions for special processes such as credit-by-exam and departmental awards;

• Arranging Core support: Provide administrative support for all Berklee students in their Arranging Core, including:

  • Supporting the entering student placement assessment process and providing section scheduling adjustments for Arranging students;

  • Maintaining and updating departmental exams, self-assessments, and practice materials for Arranging courses.

• Departmental records: Assist the chair by keeping departmental records, taking minutes at meetings, and organizing information and data to facilitate the creation of departmental reports. 

• Communications: Update the department website, manage the department newsletter, and oversee the department’s social media accounts.

• Extracurricular events: Coordinate logistical details for visiting artists and other departmental events, including scheduling, making room reservations, presentation technology needs, and catering. Provides day-of support as needed.

• Foster a welcoming environment that is inclusive of all identities, respectful of differences, and open to diverse perspectives.
   

Required Skills:

• Full commitment to Berklee’s diversity and inclusion initiatives.

• Proven ability to develop and maintain effective working relationships with diverse individuals and groups.

• Excellent interpersonal skills and discretion for handling confidential information.

• Ability to listen and communicate effectively with a diverse student population.

• Strong organizational and time management skills.

• Demonstrated knowledge of technology that supports office administration.

• Self-motivation and ability to work independently with minimal supervision.

• General office administrative skills, including meeting scheduling, event planning, document creation, filing, note-taking, and phone handling.
   

Required Experience:

• 3 – 5 years of administrative experience in music or arts, with a preference for experience in higher education.

• Bachelor's degree or equivalent related work experience.

• High-level proficiency with Google Suite, Microsoft Office, and macOS computer applications, including spreadsheets, word processing, and database management.

• Experience with website content management systems, email list management, and current social media platforms.

• Knowledge of basic image and video processing is preferred.

• Familiarity with contemporary music, with experience in composition or music technology is preferred.

Submission Process: 
Electronic applications only. Please submit the following materials in PDF format at https://www.berklee.edu/jobs. All application materials should be combined as one file and uploaded to the Resume/Cover Letter application section. Address your materials to Amparo Edo Biol Chair, Contemporary Writing and Production Department. 

The position will remain open for applications until filled.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Staff