Administrative Assistant

Job Title: Administrative Assistant

Location: Custom Mechanical Equipment, Ponca City, Oklahoma

Job Summary: At Custom Mechanical Equipment in Ponca City, Oklahoma, we are seeking an Administrative Assistant to help facilitate the efficient operation of the front office by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

• Answers and transfers phone calls to the correct department.
• Welcomes and directs visitors and all front office deliveries.
• Orders and manages office supplies.
• Prepares shipping documentation, schedules, and coordinates deliveries.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, and other related documents.
• Responds to and resolves administrative inquiries and questions.
• Handles all incoming and outgoing mail.
• Perform other related duties as assigned.

Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite.
• Excellent organizational skills and attention to detail.
• Ability to work independently.
• Nice to have experience in Accounts Payable and Accounts Receivable.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.