Executive Assistant

OUR CULTURE AND VALUES

We are guided by our passion to transform the way we power our world. Achieving our goals requires creativity, diversity of ideas and backgrounds, and building trust to effect change and move with speed.

We are Leading

Fluence currently has thousands of MW of energy storage projects operated or awarded worldwide in addition to the thousands of MW of projects managed by our trading platform—and we are growing every day.

We are Responsible

Fluence is defined by its unwavering commitment to safety, quality, and integrity.

We are Agile

We achieve our goals and meet our customer’s needs by cultivating curiosity, adaptability, and self-reflection in our teams.

We are Fun

We value the diversity in thought and experience of our coworkers and customers. Through honest, forthcoming, and respectful communications we work to ensure that Fluence is an inclusive and welcoming environment for all. 

The Executive Assistant will provide executive administrative support to the Senior Leadership Teams (Vice Presidents) in the Product and Engineering organizations. This role will provide direct administrative support, including complex schedule management, meeting logistics support, travel and expense management. There will be coordination with internal and external stakeholders, while taking part in the business development and growth of Fluence. 

We are looking for someone who works well in a fast-paced environment and wants to grow with the company.

Key Responsibilites:

• Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Communication: Serve as a liaison between executives and internal/external stakeholders, managing communications with professionalism and discretion.
• Project Management: Assist in planning and executing special projects, ensuring timely completion and adherence to objectives.
• Document Management: Prepare and edit correspondence, reports, and presentations; maintain organized filing systems for documents.
• Meeting Coordination: Organize and prepare materials for meetings, take minutes, and follow up on action items.
• Confidentiality: Handle sensitive information with discretion and confidentiality.

What will our ideal candidate bring to Fluence?

• Associates or bachelor’s degree.
• Ability to handle administrative details independently, while keeping team members adequately informed. 
• Ability to understand assignments and complete them with little to no follow up.
• Robust computer skills including Excel, PowerPoint, Visio, Salesforce, PowerBI. 
• Ability to prioritize and handle multiple assignments at any given time.
• Excellent organization, planning, time management and problem-solving.
• Proven track record of meeting or exceeding goals.
• Ability to deliver results under pressure and take ownership of assigned tasks. 
• Capability to manage multiple demands and competing priorities.
• Excellent written and verbal communication ability with strong relationship building skills. 
• Demonstrate the ability to handle confidential information with discretion, prioritize work to deliver outcomes, and exercise good judgment. 

Fluence IS AN EQUAL OPPORTUNITY EMPLOYER and fully subscribes to the principles of Equal Employment Opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.