Top Administrative Assistant Jobs

Provide administrative and personal support to the US team and CEO: manage office operations, supplies, vendors, and deliveries; organize team events and company conferences; coordinate travel and expenses; assist with interview scheduling and general admin tasks; support Marketing on event logistics. Part-time role with weekly NYC office presence.

Provide administrative and project coordination support remotely: manage schedules, track timelines and deliverables, maintain documentation and CRMs, prepare reports and status updates, communicate with internal teams and external partners, and support process improvements to keep projects on schedule.

Provide administrative support to the General Counsel and the legal department: manage inbox triage, coordinate signatures, support KYC/diligence, maintain records and systems, assist with contract/matter management and invoice processing, coordinate communications, and handle ad hoc projects to keep legal operations running smoothly.

Serve as the health center front-office point of contact, handling patient scheduling, registration, insurance verification, copay collection, EMR data entry/scanning, phone triage, and patient intake/checkout. Ensure compliance with HIPAA, insurance authorization rules, Medicare ABNs, sliding fee and outreach programs, participate in extended hours rotations, and provide cross-location coverage to support patient access.

Provide executive support to the Department Chair, act as liaison with stakeholders, manage scheduling, meetings and minutes, coordinate departmental administration (catering, room bookings, purchases, class scheduling), draft correspondence and presentations, and support project and event planning and execution across the Chair's portfolio.

Assist mall management with office needs, financial cycle support, marketing event administration, leasing agreements, and general administrative tasks.

This entry-level position involves supporting sales and marketing operations, performing administrative tasks, and assisting the CMO in a unique adult entertainment company.

Provide clerical and basic accounting support to School of Medicine faculty: scheduling, mail and copy services, travel arrangements and reimbursements, P-card/requisition ordering and budget reconciliation, document preparation, phone coverage, and backup front-desk duties to support daily academic and administrative operations.

Performs diversified clerical duties including typing correspondence, greeting visitors, answering phones, scheduling appointments, maintaining files and patient records, taking meeting minutes, collecting payments, and managing inventory and office supplies.

Performs diversified clerical duties to support office operations: typing correspondence, greeting visitors, answering phones, scheduling, filing patient and departmental records, taking minutes, collecting payments, ordering supplies, and related tasks.

Provide administrative support to mall management including AP/AR support, lease coordination, marketing and event administration, office supply and HR tasks, document preparation, and general projects as assigned.

Provide administrative support to managers, manage office activities, handle lab test results, and perform general clerical duties to aid organizational efficiency.

Provide paralegal and administrative support to the General Counsel and legal team, including legal research, document and contract preparation, litigation and e-discovery support, subpoena responses, vendor/contract management, regulatory filing assistance, calendar/travel/meeting coordination, and maintaining confidential legal files and tracking logs.

Performs complex clerical and administrative duties including typing correspondence, greeting visitors, answering phones, scheduling appointments, maintaining files and patient records, taking meeting minutes, collecting payments, and managing inventory and supplies. Provides related office support tasks as required.

Provide executive support to HGHI faculty leadership, managing complex calendars, travel, meetings and high-level stakeholder coordination. Oversee administrative operations, event logistics, filing and systems, track grant/publication deadlines, draft correspondence and briefing materials, and serve as primary administrative contact for visitors and callers.

This entry-level position involves supporting sales and marketing efforts, general admin tasks, and communicating with remote staff in a dynamic environment.

Graduate assistantships in UW-Parkside Athletics (10-month appointment) offering full tuition waiver and $9,000 stipend. GA roles support marketing/fan experience, event operations, student-athlete success & compliance, creative content & administration, or strength & conditioning. Duties include gameday/event coordination, marketing and community outreach, compliance education, content creation, programming and athlete training support. Appointees must be admitted to the in-person MSSM program and maintain program standing.

Looking for a Bilingual Executive Admin / Personal Assistant to support CEOs with scheduling, communication, reports, and administrative tasks. Must manage calendars and have excellent organizational skills.

The Administrative Assistant supports departmental operations, manages student employees, oversees scheduling, and assists faculty with administrative tasks while providing excellent customer service to students and visitors.

The Administrative Assistant manages daily operations for the School of Education, supporting leadership, handling data management, coordinating communications, and planning events.