Top Operations & Support Jobs

Serve as an extension of the CEO and own company operating cadence, including OKRs, leadership meetings, decision logs, and action-item follow-through. Manage commercial and fundraising follow-up, investor updates, board preparation, hiring operations, vendors, compliance, office needs, and other unowned priorities. The role is in person in San Francisco Monday through Thursday, includes travel, and is designed to develop into a senior operational or executive-operations leadership position.

Supports individual giving by providing member customer service, managing donor acknowledgements, maintaining accurate membership and donor database records, preparing administrative materials, and assisting with member events and programs, including occasional evening and weekend events.

Assists the Community Manager with residential property operations, leasing, rent collection, resident relations, vendor coordination, maintenance records, compliance, bookkeeping, financial reporting, inspections, and property performance. Supports apartment leasing and market readiness, addresses resident concerns, reviews invoices, assists with month-end close, and may act as manager during absences. Requires affordable housing experience, leasing or bookkeeping knowledge, computer proficiency, communication skills, and evening or weekend availability.

Provide in-person executive support to the Office of the CEO through complex calendar management, travel coordination, meeting and event planning, office operations, vendor management, expense and invoice workflows, and cross-functional follow-up. The role requires discretion, sound judgment, proactive problem-solving, strong communication, technology proficiency, and flexibility to support shifting priorities and occasional after-hours needs.

Serves as the first point of contact for a day habilitation program, greeting visitors and supporting participants, families, staff, and outside professionals. Coordinates arrivals and departures, maintains attendance and visitor records, schedules meetings, protects confidential information, and provides administrative support to program leadership. Requires professionalism, strong communication, organization, computer proficiency, confidentiality, and familiarity with HIPAA and person-centered care.

Arrange air, hotel, and ground transportation for employees and candidates; assist travelers with booking changes, delays, and cancellations; monitor travel requests; enforce company travel policies; verify arrangements; use unused tickets; and support Travel & Expense operations. The role requires strong organization, communication, prioritization, problem-solving, autonomy, and flexibility for occasional after-hours support.

Manages event logistics, financial operations, purchasing, contracts, office administration, team systems, communications, and corps member coordination. The role tracks budgets, maintains operational databases and platforms, supports team meetings and culture, coordinates vendors and partners, and ensures efficient office and organizational processes in a hybrid environment.

Configure, optimize, and support HubSpot CRM solutions, including workflows, pipelines, properties, forms, lists, dashboards, reporting, and automations. Ensure data accuracy, conduct user acceptance testing, resolve system issues, document configurations and processes, and guide users. Collaborate with stakeholders to translate business requirements into effective solutions, improve processes, support adoption, and maintain implementation quality.

Provides onsite helpdesk and technical support for desktop, laptop, printer, telephony, conferencing, hardware, software, and network systems. Installs, configures, repairs, documents, and manages equipment, tickets, inventory, and PC performance procedures. Supports equipment adds, moves, and changes while maintaining strong customer and departmental relationships. The role may require evening or weekend work, lifting equipment, OSHA training, and exposure to hazardous drugs.

Coordinates air, hotel, and ground transportation for employees and candidates. Handles traveler calls, itinerary changes, delays, cancellations, travel request queues, policy compliance, preferred rates, booking accuracy, and unused ticket utilization. Collaborates with Travel & Expense colleagues and performs administrative duties. Requires strong organization, communication, prioritization, problem-solving, autonomy, and flexibility, including occasional after-hours support.