Top Operations & Support Jobs

Founding Chief of Staff responsible for building Oath Technologies’ early operational infrastructure. Duties include coordinating with the fiscal sponsor, managing budgets and finances, establishing systems, leading hiring and onboarding, handling people operations, administering vendors and partners, and preparing board and stakeholder materials. The role works closely with the CEO and is expected to grow into Head of Operations or COO-level leadership as the organization expands.

Provide part-time remote administrative and operational support: manage Zoom meetings and calendar scheduling, handle email and messages, support live Zoom sessions (tech/help Q&A), maintain Google Sheets, collate notes, organise projects, perform research, and act as a proactive gatekeeper and collaborator to protect the employer's time.

Provides phone-based customer support to Connecticut families seeking childcare subsidies, childcare providers with eligibility and invoice questions, and employers supporting staff access to Care4Kids benefits. Responsibilities include explaining applications, following eligibility guidelines, documenting cases, meeting call and accuracy goals, and resolving issues in a high-volume contact center. The role offers training, ongoing coaching, and a hybrid schedule after training.

Leads site operations across delivery, pickup, safety, and inventory while managing teams, schedules, resources, compliance, performance metrics, labor costs, audits, and continuous improvement. Partners with regional leadership on strategic initiatives, develops supervisors and emerging talent, supports succession planning, and maintains customer and partner satisfaction. Requires strong operational, financial, communication, leadership, and problem-solving capabilities, along with medical equipment industry knowledge and remote-management experience.

Leads firmwide client experience strategy across advice, service, communications, events, technology, and relationship touchpoints. Establishes service models, client journey standards, governance, Voice of Client measurement, and continuous-improvement programs. Builds and leads the Client Experience function, aligns cross-functional teams, supports advisor adoption, and protects service quality during acquisitions and growth. Success is measured through retention, satisfaction, referrals, share of wallet, advisor capacity, and consistency.

Serve as an extension of the CEO and own company operating cadence, including OKRs, leadership meetings, decision logs, and action-item follow-through. Manage commercial and fundraising follow-up, investor updates, board preparation, hiring operations, vendors, compliance, office needs, and other unowned priorities. The role is in person in San Francisco Monday through Thursday, includes travel, and is designed to develop into a senior operational or executive-operations leadership position.

Supports individual giving by providing member customer service, managing donor acknowledgements, maintaining accurate membership and donor database records, preparing administrative materials, and assisting with member events and programs, including occasional evening and weekend events.

Assists the Community Manager with residential property operations, leasing, rent collection, resident relations, vendor coordination, maintenance records, compliance, bookkeeping, financial reporting, inspections, and property performance. Supports apartment leasing and market readiness, addresses resident concerns, reviews invoices, assists with month-end close, and may act as manager during absences. Requires affordable housing experience, leasing or bookkeeping knowledge, computer proficiency, communication skills, and evening or weekend availability.

Provide in-person executive support to the Office of the CEO through complex calendar management, travel coordination, meeting and event planning, office operations, vendor management, expense and invoice workflows, and cross-functional follow-up. The role requires discretion, sound judgment, proactive problem-solving, strong communication, technology proficiency, and flexibility to support shifting priorities and occasional after-hours needs.

Serves as the first point of contact for a day habilitation program, greeting visitors and supporting participants, families, staff, and outside professionals. Coordinates arrivals and departures, maintains attendance and visitor records, schedules meetings, protects confidential information, and provides administrative support to program leadership. Requires professionalism, strong communication, organization, computer proficiency, confidentiality, and familiarity with HIPAA and person-centered care.