Top Operations & Support Jobs

Support the CEO by owning and optimizing his calendar, preparing meeting context and materials, coordinating international travel, managing expenses and vendors, handling administrative tasks, and organizing leadership offsites, board events, and team events. The role requires discretion, autonomy, strong written English, rapid execution, and proficiency with workplace, travel, expense, and AI tools.

Leads Advancement Services for a K-12 school, overseeing fundraising databases, gift processing, reconciliation, reporting, dashboards, prospect research, portfolio management, data governance, and process improvement. Manages Blackbaud Raiser's Edge integrity, partners with Finance and Technology, supervises staff, establishes operational policies, supports fundraising strategy, and ensures accurate, secure, and confidential advancement information.

Provides confidential administrative support to senior management, including complex calendar management, meeting coordination, travel arrangements, expense processing, client communication, sales reporting, document preparation, CRM updates, and executive information gathering. The role requires discretion with sensitive financial data, strong organization, attention to detail, flexible availability, and advanced Microsoft Office proficiency.

Serves as the primary customer liaison, handling inquiries, quotes, order updates, expedites, shipping discrepancies, invoice issues, pricing, order entry, tracking, reporting, and documentation. Coordinates customer requirements and complaints across departments while maintaining accurate records, following safety and quality policies, and supporting efficient business operations.

Provides first-line technical support for approximately 65 staff and 85 workstations. Responsibilities include helpdesk troubleshooting, AV and online meeting support, Microsoft Office and cloud application assistance, identity and access administration, basic network support, hardware provisioning, printer support, documentation, and security testing. Requires regular office availability, approximately 4% local travel, and occasional extended hours for upgrades or critical issues.

Manages corporate access events across the Americas, connecting investment professionals with corporate executives, investor relations teams, brokers, experts, and government entities. Responsibilities include originating meetings, coordinating conferences, roadshows, site visits, and research trips, maintaining engagement data, managing logistics, building stakeholder relationships, and collaborating with Compliance, Events, Technology, Sales, and global corporate access teams.

Leads the Grades 6–12 secondary division, overseeing daily operations, faculty supervision and evaluation, curriculum implementation, student discipline, academic records, professional development, admissions support, and school communications. The role collaborates with senior leadership, department chairs, families, and students; recommends faculty hiring and retention decisions; establishes policies and teacher orientation programs; and maintains a visible presence across the school.

Provides administrative and customer service support for a manufacturing operation. Responds to customer inquiries, troubleshoots issues, tracks technical requests, processes orders in ERP systems, prepares order documentation, coordinates shipment changes, and performs organizational tasks. The role requires strong communication, multitasking, attention to detail, problem-solving, basic math, and collaboration across engineering, shipping, and other departments.

Provides administrative and clerical support to field personnel at utility-scale energy project sites nationwide. Responsibilities include answering phones, managing mail and shipments, ordering supplies, entering timecards and employee changes, tracking equipment and vehicle licensing data, and supporting onboarding, orientations, training programs, and employee documentation. Requires frequent relocation to jobsites and 100% travel without rotations.

Maintains the firm’s computer hardware and peripherals throughout their lifecycle, including imaging, configuration, deployment, inventory, repair coordination, returns, and disposal. Provides hardware-related technical support, manages loaner equipment, tracks assets in an IT service management system, supports bulk event deployments, and assists users through the hardware support window. The role requires troubleshooting skills, organization, customer service, occasional travel, and the ability to lift equipment weighing up to 40 pounds.