Top Operations & Support Jobs

Supports quality assurance and compliance programs by conducting audits, reviewing documentation, monitoring KPIs, preparing reports, identifying process gaps, and tracking corrective and preventive actions. The coordinator assists with quality investigations, maintains audit records, supports regulatory compliance, trains staff on quality procedures, participates in audits, and recommends process improvements.

Provides executive administrative support to 4–5 Finance senior vice presidents. Responsibilities include complex calendar management, meeting and event coordination, travel planning, T&E and purchase-card reconciliation, document preparation, invoice and purchase-order processing, vendor payment support, and confidential communications. The role requires strong Microsoft Office, Coupa, organizational, prioritization, communication, and problem-solving skills in a hybrid corporate environment.

Leads HOPE’s workforce development program operations across Brooklyn and Bronx sites. Oversees senior staff, placement and retention outcomes, operating standards, data integrity, dashboards, employer partnerships, and funder reporting. Drives consistent processes across training tracks, coordinates corrective action, supports staff development, and represents the organization with partners and stakeholders. The role focuses on green economy workforce initiatives and requires extensive on-site work, including occasional evening and weekend hours.

Audits hotel parking operations by issuing tickets, processing payments, counting vehicles, maintaining records, completing shift and revenue reports, and reporting discrepancies. Inspects parking areas for hazards, equipment issues, violations, and suspicious activity. Assists guests with payments, parking questions, and directions while maintaining clean, organized work areas and following safety and property policies. The role requires dependable attendance, professional conduct, and availability for varied shifts, weekends, and holidays.

Manages FDA laboratory records by scanning and converting documents, uploading files to LIMS, maintaining electronic and physical archives, retrieving records, coordinating compliant destruction, and supporting administrative operations. Duties also include meeting scheduling, minutes, travel estimates, inventory and data entry, mail handling, supply logistics, and use of Microsoft Office, SharePoint, Visio, and Project. The role is full-time, on-site, and requires compliance with FDA records-management procedures.

Provides administrative and operational support for a human services program. Responsibilities include preparing documentation, tracking client and census data, analyzing reports, auditing records, supporting quality assurance, coordinating appointments and supplies, onboarding employees, monitoring mail, and assisting with admissions and referrals. The role also supports staff training, compliance reporting, and accurate electronic health record and billing data.

Provides administrative and operational support for an ABA center, including data tracking, communications, mailings, supplies, equipment, facility upkeep, safety inspections, scheduling, clinical session coverage, and transportation coordination. The role requires strong organization, communication, time management, and attention to detail while managing competing priorities in a clinical environment.

Owns on-site IT operations for a new manufacturing facility, including endpoint lifecycle management, helpdesk support, local network and infrastructure health, construction buildout coordination, asset and vendor management, and IT security compliance. The role supports manufacturing and engineering staff, interfaces with Lockheed personnel, coordinates with central IT and InfoSec teams, and helps improve Hadrian’s proprietary manufacturing platform through factory-floor feedback.

Runs Boston office operations, including facilities, vendors, supplies, access, events, budgets, and visitor experience. Supports the Chief Science Officer through calendar management, meeting preparation, follow-up tracking, and domestic and international travel coordination. The role is fully onsite, requires strong initiative and judgment in a rapidly changing environment, and includes occasional event travel.

Manage and improve business systems supporting lending operations, including HubSpot, internal applications, SQL reporting, integrations, and application support. Gather requirements, troubleshoot technical issues, develop automations, investigate data problems, document workflows, and coordinate system improvements. The role focuses on reducing manual work, maintaining reliable tools and data, supporting users, and ensuring changes are appropriately tested and reviewed.