Top Operations & Support Jobs

Conduct outbound supplier outreach to convert paper-check payments to electronic methods such as commercial card and ACH. Explain payment options, facilitate supplier enrollment, manage follow-ups, research and resolve questions, coordinate with customers and internal teams, escalate exceptions, maintain accurate case documentation, and support reporting and compliance requirements in a high-volume financial services environment.

Provides proactive administrative support to senior executives by managing complex calendars, coordinating domestic and international travel, preparing executive presentations and reports, supporting meetings, reconciling expenses in Concur, and coordinating with other executive assistants. The role is fully onsite in Tampa, requires flexibility for changing priorities and extended hours, and includes approximately 5% annual travel.

Oversee daily office operations for a warehousing office, including administrative tasks, logistics, customer service, records management, and policy implementation. Supervise and support the team, maintain organized documentation, ensure compliance with company standards, and coordinate with other departments to maintain an efficient and productive work environment.

Coordinates electronic and physical document control processes, ensuring regulatory compliance, proper classification, formatting, records maintenance, and change control. Supports engineering change orders, regulatory dossier assembly, documentation standards, data analysis, and executive summaries. Delivers training to varied audiences and maintains product information while collaborating with internal and external stakeholders. Requires strong organization, communication, attention to detail, and proficiency with Microsoft Office.

Supports daily office and terminal operations by answering communications, processing fuel and lubricant orders, billing, purchase orders, and inventory records. Reconciles inventory with SAP, assists with month-end counts, manages driver paperwork, processes stock transfers, coordinates shipments, and maintains accurate files and records.

Provides high-level administrative and operational support to four Vice Presidents in R&D Oncology. Responsibilities include complex calendar and travel management, expense reconciliation, communications coordination, meeting and event logistics, deadline tracking, purchase orders, invoices, onboarding, organizational records, and coordination with Facilities, IT, and HR. The role also supports the CMO Executive Assistant and requires confidentiality, strong organization, cross-time-zone collaboration, and periodic onsite attendance near Marlborough, Massachusetts.

Installs, maintains, troubleshoots, and supports enterprise voice, video collaboration, alarm, access control, badge, and surveillance systems. Coordinates with IT, Facilities, Security, users, and vendors on issue resolution, installations, upgrades, documentation, and multiple projects. Requires three years of telecommunications support experience, preferably in a large healthcare environment, plus smart building systems experience and an associate degree or equivalent healthcare information systems experience.

Paid 16-week internship supporting the Account Services department for 20 hours per week. Responsibilities include completing daily procedures, assisting with time-sensitive projects, conducting research and system maintenance, processing incoming mail requests, and attending meetings. The role requires customer service, problem-solving, organization, time management, attention to detail, basic computer skills, and ten-key proficiency.

Provides executive administrative support to a General Officer Command Group, managing complex calendars, meetings, domestic and international travel, itineraries, expenses, correspondence, records, communications, and office logistics. The role coordinates projects, monitors deadlines, supports decision-making, liaises with stakeholders, improves administrative processes, and handles sensitive or classified information with discretion. The position is onsite at Ft. Belvoir and requires an active Secret clearance.

Manages Salesforce CRM enablement and operational support for Corporate Programs and Nonprofit and Impact Programs. Responsibilities include translating business needs into Salesforce requirements, maintaining data quality, reports, dashboards, documentation, and workflows; training and supporting users; coordinating meetings, contracts, invoicing handoffs, and cross-functional projects; testing system changes; and recommending process improvements and priorities.