Top Operations & Support Jobs

Supports executives with calendar management, communications, meeting preparation, action tracking, complex global travel, expense reporting, and special projects. Provides in-person travel support, coordinates across executive assistant teams and offices, manages shifting priorities across time zones, and handles sensitive information with discretion. The role requires responsive coverage, strong judgment, excellent organization, and availability for time-sensitive requests outside normal business hours.

Leads Canadian Service Tools and Operational Supplies programs, including procurement, calibration, repair, suppliers, inventory, lifecycle management, field support, and a $1.25M+ budget. Drives operational excellence through performance metrics, Daily Management System readiness, ServiceMax preparation, process improvement, quality initiatives, CAPA, audits, compliance, and sustainable operating mechanisms. Partners cross-functionally with Service, Field Service, Quality, Engineering, Sourcing, suppliers, and regional teams to improve productivity, safety, quality, and customer outcomes.

Oversee community accounting, billing, collections, resident statements, payroll support, HR administration, employee records, compliance tracking, office supplies, and front desk staff. Assist with recruiting, onboarding, employee changes, and scheduling while ensuring administrative processes meet company, state, and federal requirements.

Provides multifaceted administrative support to the Chief of Staff, including faculty promotion and tenure coordination, meeting agendas and minutes, presentation materials, board meeting preparation, and management of environmental, technical, and facility needs for the orthopedic faculty suite.

Supports information systems processes for the Equipment Department. Duties include maintaining SharePoint, updating asset master files, configuring applications for field operations, researching user issues, assisting users, and digitizing paper records while ensuring regulatory compliance. The intern also collaborates with Equipment Administration and develops technical, organizational, communication, and problem-solving skills.

Provides administrative and technical support to Children's Services managers and administrators. Responsibilities require office computer skills, including word processing and spreadsheets, along with administrative experience. The role also requires a high school diploma, age eligibility, health and TB screenings, and criminal background checks. Bilingual Spanish/English or Navajo/English skills are helpful.

Leads a tribal gaming commission and serves as its operational representative. Oversees licensing, surveillance, investigations, internal auditing, gaming controls, incident review, hearings, appeals, policy development, procedures, and commission communications. The Executive Director conducts casino-floor oversight, identifies compliance and operational risks, supervises surveillance and electronic gaming device controls, prepares reports and agendas, and liaises with casino management and Tribal Council.

Maintain CRM accuracy, clean and import prospect data, run recurring sales reports and data jobs, handle ad hoc requests, monitor sales metrics, and document repeatable processes. The role uses AI tools, spreadsheets, and CRM systems to support sales leadership and representatives. Candidates should be recent graduates with strong spreadsheet skills, attention to detail, clear communication, integrity, and an ability to prioritize multiple requests.

Provides part-time onsite administrative and operational support for Filevine’s Chicago office. Responsibilities include front desk coverage, guest check-in, mail and package handling, office lunch coordination, badge management, facilities requests, supply ordering and inventory, workplace organization, new-hire setup, event logistics, and communication of building updates. The role requires strong organization, customer service, initiative, and the ability to manage multiple priorities while occasionally lifting up to 25 pounds.

Provides front-desk, clerical, administrative, and customer service support in a hospital practice or department. Greets visitors, communicates with patients and staff, answers and directs calls, distributes messages, and schedules meetings and appointments. Requires a high school diploma or equivalent and one year of clerical experience. The role may include scheduled shifts and overtime.