What You'll Do:
Manage front desk operations, greet and check in guests, clients, and interview candidates, and maintain a welcoming reception area.
Receive, sort, distribute, and prepare outgoing mail and packages for all departments.
Coordinate and manage office lunches, including setup, cleanup, and breakdown of weekly meals and special events.
Create, issue, manage, and deactivate employee building access badges for new hires and departing employees.
Serve as the primary point of contact for building management, submitting and following up on maintenance requests and work orders.
Monitor and restock kitchen and breakroom supplies, including coffee, snacks, beverages, and other essentials.
Manage ordering and inventory of office snacks, supplies, and other workplace necessities.
Maintain the cleanliness and organization of the office, including light cleaning and tidying of communal spaces, kitchens, breakrooms, and storage areas.
Prepare for new-hire orientation by setting up designated meeting rooms, preparing computers and equipment, and organizing new-hire materials such as company T-shirts.
Coordinate with IT on new-hire seating arrangements, desk assignments, and workstation preparation to ensure employees have the appropriate technology and equipment ready for their first day.
Attend building information sessions and communicate relevant building updates, policies, maintenance schedules, and closures to employees.
Assist with general office operations, event logistics, and other administrative tasks as needed.
What We Look For:
Strong organizational, time-management, communication, and problem-solving skills, with attention to detail and the ability to manage multiple priorities.
Professional, welcoming, and customer-service-oriented approach when interacting with employees, guests, vendors, and building management.
Ability to work independently, take initiative, and proactively support daily office operations in a fast-paced environment.
High school diploma or equivalent required; 1–2 years of experience in office administration, front desk operations, hospitality, or a related field preferred. Proficiency in Microsoft Office and Google Workspace preferred.
Must be available to work onsite in the Chicago office Monday, Wednesday, and Friday, up to 20–25 hours per week. Must be able to assist with office setup, lunches, events, deliveries, and occasionally lift up to 25 lbs.
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Enhanced Commuter Benefit: $75 monthly contribution to help cover your commute to 1 S Wacker
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Centrally located open office building in Chicago (1 S Wacker Dr)
- Top-of-the-line company swag
Skills Required
- High school diploma or equivalent
- Availability to work onsite in the Chicago office Monday, Wednesday, and Friday
- Availability to work up to 20–25 hours per week
- Ability to assist with office setup, lunches, events, and deliveries
- Ability to occasionally lift up to 25 pounds
- Strong organizational, time-management, communication, and problem-solving skills
- Professional, welcoming, and customer-service-oriented approach
- Ability to work independently and proactively in a fast-paced environment
- 1–2 years of experience in office administration, front desk operations, hospitality, or a related field
- Proficiency in Microsoft Office and Google Workspace
Filevine Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Filevine and has not been reviewed or approved by Filevine.
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Healthcare Strength — Health, dental, and vision coverage plus disability insurance and parental leave are presented as part of the core package, indicating a solid baseline. Feedback suggests these offerings contribute to a perception of comprehensive foundational benefits.
Filevine Insights
What We Do
Filevine is case management software built for and inspired by real attorneys. As a fully-featured suite of tools, it comes ready to manage every part of a moving case. Assign tasks, upload files or images, monitor staff productivity, and communicate with your client directly from within their case file. Our software is built on the truth that every law firm functions differently. That’s why Filevine is so customizable. Build new case-type templates, design automatic workflows, and receive customized reports on a schedule that fits your needs. Accessing your information is never a problem, because Filevine is hosted on The Cloud. To ensure security, your law firm’s data is protected through state-of-the-art encryption on redundant servers. All you need to get started is an internet connection and your favorite web browser. Learn more at filevine.com.
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