Top Operations & Support Jobs

Supports the CEO by managing calendars, email, meetings, board and investor operations, expenses, invoices, renewals, research, briefing materials, and documentation. Coordinates across multiple time zones, protects executive focus time, tracks commitments, and handles confidential information. This is a part-time contract role requiring regular in-person availability in Brooklyn or Manhattan.

Owns business operations across robotics deployments, customer operations, sales operations, and engineering operations. Responsibilities include coordinating site launches, managing milestones and risks, supporting customer escalations, maintaining CRM and pipeline reporting, building dashboards, planning engineering resources, and defining operational KPIs. The role creates scalable deployment processes and serves as the primary coordination point among customers, sales, engineering, and field teams.

Own Scout’s finance, vendor, people, legal, reporting, and internal operations. Personally execute recurring administrative work, then automate, redesign, or eliminate those processes using software, AI tools, scripts, and no-code systems. The role requires operating effectively amid ambiguity, documenting workflows, writing clearly, and building scalable systems in a fast-growing startup. This is an in-office NYC role, five days per week.

Leads North Carolina Connections Academy’s Exceptional Children and Special Education program. Oversees special education staff, IEP and 504 processes, Child Find, evaluations, compliance audits, LRE placements, testing accommodations, contracted providers, transition planning, and regulatory relationships. Ensures student-centered services, accurate documentation, and effective collaboration among families, educators, service providers, and agencies in a virtual school environment.

Supports deposit operations and treasury management through account maintenance, transaction processing, issue resolution, product onboarding, reporting, data reconciliation, quality control, and process improvement. The intern will maintain regulatory awareness, collaborate with Operations, Product, and Client Services teams, and build foundational knowledge of banking operations during a 10-week onsite internship.

Leads special education and Multilingual Learner programming across assigned New York schools. Coaches Special Services Managers and school leaders, analyzes academic and compliance data, strengthens IEP and MLL systems, supports instructional quality, conducts audits, develops professional learning, and implements network-wide improvements while ensuring legal compliance and strong scholar outcomes.

Provides administrative and technical support for the Media Arts & Technologies Department. Duties include managing schedules, communications, records, purchasing, budgets, web pages, events, student assistants, vendors, and departmental files. The role serves as an office point of contact, assists students and staff with computer workstations, submits IT tickets, coordinates facilities issues, and supports compliance with College procedures.

Serves as the primary reception contact for guests, executives, clients, and employees. Manages visitor check-in, appointments, access coordination, reception-area standards, executive visits, and onsite events. Supports VIP and high-profile guests with discretion and professionalism while monitoring access, identifying safety or security concerns, documenting incidents, and escalating issues according to established protocols.

Coordinates student administration across the full student lifecycle for transnational education programs and branch campuses. Supports academic and teaching administration, advises students, staff, and international education partners, and contributes to service improvement and operational excellence. The role requires strong organization, communication, customer service, judgment, problem-solving, stakeholder engagement, and the ability to manage high-volume administrative work independently and collaboratively.

Support the CEO and US-based managers with calendar management, executive travel coordination, meeting scheduling, inbox support, communications, expense tracking, and urgent administrative requests. The role requires coordinating flights, accommodations, transfers, itineraries, and last-minute changes across Eastern and UK time zones in a remote contractor environment.