Top Operations & Support Jobs

Manage executive administrative support, office facilities, vendors, equipment, onboarding logistics, business operations, and company events. Coordinate calendars, travel, meetings, retreats, board sessions, and employee celebrations across time zones. Procure workplace supplies, swag, welcome packages, and recognition items while supporting a positive office culture. Maintain reliable processes, communicate with stakeholders and vendors, and independently manage shifting priorities with discretion and attention to detail.

Provides administrative and client service support for Wealth Management accounts. Responsibilities include account maintenance, client communications, documentation, account opening and closing, meeting preparation, data entry, compliance reporting, audit support, scheduling, and coordination with advisors, trust officers, operations, and portfolio management teams. Requires occasional travel for training and team meetings.

Provide first-line, on-site technical support for Windows and macOS users; troubleshoot hardware, printers, and basic networking (TCP/IP, DNS, DHCP); manage onboarding/offboarding; use ticketing systems and escalate complex issues to specialist teams; support after-hours on-call as needed while delivering strong customer service.

Coordinates PaintCare operations across western and central New York, including visiting and recruiting drop-off sites, onboarding partners, training staff, arranging collections, processing pickup requests, distributing outreach materials, supporting community events, presenting to stakeholders, maintaining program databases, generating reports, and approving operational invoices. The role is remote from New York State but requires extensive in-state travel and occasional out-of-state travel.

Leads strategy and 0-to-1 execution for new products, businesses, markets, and international expansion. Owns opportunity evaluation, business cases, operating models, go-to-market planning, AI initiatives, strategic partnerships, and cross-functional execution from concept through launch. Reports to the Chief Strategy Officer, leads the Strategy & Operations team, and collaborates with Commercial, Product, Clinical, Operations, Finance, and Technology leaders.

Build and operate Wispr’s GTM infrastructure across company and people data, account signals, outbound and inbound workflows, lead routing, and AI agents. Develop production systems integrating Salesforce, ClickHouse, enrichment providers, and sales tools. Create monitored, evaluated, and reliable LLM workflows for research, meeting preparation, data hygiene, and deal processing. Partner with sales, marketing, and operations to improve pipeline generation, speed-to-lead, conversion, and adoption.

Welcomes customers, answers and directs phone calls, identifies customer needs, processes retail service payments, and provides clerical support across dealership departments. Maintains an organized front desk, coordinates with Sales and Service teams, balances multiple priorities, and delivers professional customer service in a fast-paced environment.

Manage daily Miami office operations and workplace services while providing high-level administrative support to executives. Responsibilities include complex calendar management, travel coordination, expense processing, meeting and event organization, executive materials, vendor and facilities coordination, supplies, onboarding support, space planning, invoices, and budget tracking. The role requires discretion, strong organization, communication, service orientation, and the ability to manage competing priorities in a fast-paced biotechnology environment.

Coordinates weekend hybrid classroom operations, campus setup and closing, student and faculty communications, security and access needs, supplies, safety procedures, and host-church facilities coordination. Plans and executes campus and regional events, including catering, IT, worship, volunteers, and presentations. Supports Northeast regional sites with course logistics, event planning, and staff travel coordination.

Supervise and develop the Customer Service Representative team through training, coaching, performance oversight, and feedback. Ensure transaction accuracy and high-quality customer service while maintaining knowledge of banking products. Build customer relationships through in-person and phone outreach, introduce customers to banking partners, and support team and individual performance goals.