Top Operations & Support Jobs

Supports the development and standardization of operating, maintenance, safety, and compliance procedures within a CMMS. The intern gathers stakeholder requirements, converts documents and checklists into digital templates, builds workflows and procedure libraries, reviews procedures for accuracy and usability, and supports continuous improvement. The role provides exposure to utility-scale battery storage operations, HSEQ, engineering, asset management, and operational excellence.

Provides proactive administrative and project support to senior leaders, including complex calendar management, meeting and event coordination, domestic and international travel arrangements, interview scheduling, onboarding, vendor coordination, expense processing, records maintenance, and executive communications. The role manages competing priorities independently, supports company events, maintains confidentiality, and builds cross-functional relationships in a fast-paced environment.

Provides hardware and software support, employee onboarding and offboarding, helpdesk administration, application and system integration support, cybersecurity awareness training, endpoint protection, IT inventory management, vendor coordination, reporting, and HIPAA compliance. Troubleshoots technical issues, maintains reliable infrastructure, supports software implementations, and recommends technology improvements.

Supervise the firm’s intellectual property docketing function for U.S. and foreign patent and trademark matters. Lead and mentor docketing staff, coordinate workloads, ensure accurate deadline and correspondence tracking, support quality assurance and audits, maintain procedures, and serve as a subject matter expert for IP management systems. Analyze operational metrics, support system upgrades and workflow improvements, and collaborate with attorneys, paralegals, vendors, IT, and leadership.

Own the architecture, administration, integration, and optimization of the company’s HubSpot-centered sales and marketing technology stack. Design scalable workflows, automations, data governance, reporting, and GTM processes across lead management, sales, onboarding, renewals, and expansion. Evaluate and integrate tools such as Gong and Clay, apply AI to revenue workflows, document systems, train users, manage adoption, and partner with Sales, Marketing, Customer Success, and Finance leadership.

Own the GTM systems infrastructure and enablement operations, including Salesforce architecture, integrations, tool implementation, vendor relationships, support queues, onboarding, knowledge bases, and lead-to-cash process documentation. Resolve operational bottlenecks through process redesign, automation, and tooling changes while partnering with IT, Engineering, RevOps, and leadership on technical requirements and systems roadmaps.

Manage front desk operations in a San Diego law office, serving as the first point of contact for clients and visitors. Responsibilities include coordinating conference rooms and office bookings, handling high-volume calls, routing communications, performing data entry and administrative tasks, maintaining office areas, supporting staff, and distributing mail and deliveries. The role is fully on-site, Monday through Friday, and requires professional client service, organization, communication skills, and the ability to lift up to 25 pounds.

Owns day-to-day San Diego workplace operations, including facilities, vendors, supplies, access, visitors, events, employee programs, onboarding, and offboarding coordination. Improves recurring processes through systems, AI, and automation; manages cross-functional projects; and provides a thoughtful, reliable employee experience in a predominantly onsite environment.

Founding Chief of Staff responsible for building Oath Technologies’ early operational infrastructure. Duties include coordinating with the fiscal sponsor, managing budgets and finances, establishing systems, leading hiring and onboarding, handling people operations, administering vendors and partners, and preparing board and stakeholder materials. The role works closely with the CEO and is expected to grow into Head of Operations or COO-level leadership as the organization expands.

Provide part-time remote administrative and operational support: manage Zoom meetings and calendar scheduling, handle email and messages, support live Zoom sessions (tech/help Q&A), maintain Google Sheets, collate notes, organise projects, perform research, and act as a proactive gatekeeper and collaborator to protect the employer's time.