Top Operations & Support Jobs

Provides high-level administrative, logistical, and operational support to executives. Responsibilities include calendar and travel management, meeting and event coordination, expense and invoice support, visitor assistance, confidential document handling, reporting, office coordination, and special projects. The role requires strong discretion, organization, communication, independent judgment, and extensive on-site availability, including occasional weekends and extended hours.

Leads Libbey’s Marketing Operations function, including operational processes, governance, marketing technology, analytics, PMO activities, creative operations, and shared services. Owns the marketing technology roadmap, reporting, data governance, project prioritization, resource planning, and workflow optimization. The role also manages, coaches, and develops team members while driving continuous improvement, service delivery, accountability, and operational scalability across the Marketing organization.

Manages conference registration strategy and operations for CASE’s US and Canada education programs. Oversees AMS setup, registration procedures, pricing, discounts, refunds, credits, financial controls, vendor coordination, reporting, and escalated member issues. Leads onsite registration for approximately four to five conferences annually, trains stakeholders, analyzes performance and risks, and recommends operational improvements. Requires independent judgment, cross-functional collaboration, periodic domestic travel, and occasional evening or weekend work.

Leads the sales, project delivery, financial, operational, client, and people performance of an assigned region. Establishes regional strategy, drives business development and profitable growth, manages risk and workforce planning, develops client relationships, supports project execution, and builds high-performing teams. Oversees recruiting, succession planning, performance management, resource allocation, and collaboration across regions while aligning priorities with company objectives.

Supports insurance underwriting operations through recurring submissions and work-transfer reporting, workflow mapping, process documentation, QBR preparation, SharePoint maintenance, and ad hoc analysis. The role collaborates across business units, maintains accurate operational records, provides mailroom backup, and supports process consistency and improvement. Strong Excel, PowerPoint, documentation, communication, and organizational skills are required.

Provides administrative and organizational support to attorneys and legal personnel. Responsibilities include client intake, matter opening, conflicts requests, expense and invoice processing, attorney travel coordination, time entry in InTapp, sponsorship requests, file maintenance, and completing assignments using Microsoft Office and firm applications. Requires law firm administrative experience, professionalism, confidentiality, strong organization, flexibility, and sound judgment.

Manages day-to-day operations across federal contract sites, ensuring compliance, performance, reporting, budgeting, staffing, and service quality. Leads site managers and support staff, coordinates contract startups and closeouts, liaises with federal agencies, supports bids and proposals, and drives process improvement. Requires local and regional travel, government-site access, background screening, and occasional after-hours response.

Provides front-desk and administrative support in a residential property management office. Responsibilities include greeting residents, answering phones, handling correspondence, managing work orders, coordinating repairs and inspections, scheduling recertifications, tracking resident data and documentation, monitoring inventory, coordinating vendors, and supporting violation mitigation repairs.

Provides administrative support to the General Manager, including staffing, recruiting, applicant tracking, onboarding, payroll timekeeping, employee communications, corporate reporting, purchasing, and training coordination. Maintains compliance with company, airport, and regulatory policies while supporting a fast-paced airline ground-support operation.

Provides administrative and operational support to the Development team, including calendar coordination, donor communications, CRM and record maintenance, reporting, prospect research, stewardship events, proposals, scheduling, and follow-up. The role requires professionalism, confidentiality, strong organization, attention to detail, and collaboration with donors, staff, community partners, and vendors. It is hybrid, includes frequent local travel, and supports fundraising activities across Maricopa and Pinal counties.