Top Operations & Support Jobs

Support the COO as an executive operations partner by managing priorities, processes, stakeholder relationships, communications, calendars, travel, meetings, expenses, and event logistics. Serve as a trusted cross-functional contact, coordinate interactions with candidates, customers, investors, and board members, and improve operational systems as the company scales.

Manage a portfolio of California homeowners associations, including board and annual meetings, budgets, reserve studies, disclosures, elections, rule enforcement, collections, vendor bids, maintenance, insurance claims, inspections, and capital projects. Grow the portfolio by winning new associations and project work. Help establish operating playbooks, service standards, hiring processes, and AI-enabled workflows while advising boards and communicating clearly with homeowners.

Provides 24/7 systems administration and Tier 2 help desk support for mission-focused communication and messaging applications. Responsibilities include monitoring system health, resolving incidents, configuring and repairing hardware and software, supporting users, maintaining operational records and SOPs, escalating issues, and assisting with application and hardware deployments. The role requires maintaining service availability and supporting Tier 1–3 teams across mission applications.

Provides administrative and clerical support for a substance abuse treatment program. Duties include answering phones, managing files and documentation, entering data, maintaining supplies and rosters, supporting client intake and discharge, coordinating certificates and schedules, recording meeting minutes, and assisting clients with treatment engagement while protecting confidentiality and client rights.

Part-time receptionist responsible for securing donations, entering data, using the organization’s database, checking in and out guests, answering phones, relaying detailed messages, and following organizational policies. The role requires flexibility for evening and weekend shifts, strong communication, teamwork, compassion for homeless individuals, and willingness to learn.

Supports tour operations through reservation data entry, customer and stakeholder communication, travel arrangement confirmations, and administrative assistance for the sales team. The role requires strong organization, attention to detail, computer proficiency, and excellent customer service. This is an in-office position with occasional travel and flexibility for work outside standard hours.

Supports the TRIO Student Support Services program through daily office administration, data and records management, budget and grant reporting, event coordination, compliance tracking, student application processing, and student employee onboarding. Maintains confidential participant files, prepares reports, monitors budgets and purchasing, coordinates meetings and programs, and assists with recruitment and communications. The role requires collaboration with students, faculty, staff, and diverse communities, along with occasional evening and weekend work.

Coordinates HL7’s Board, committee, governance, partner, and executive operations. Responsibilities include scheduling meetings, preparing agendas and materials, recording minutes, tracking action items, managing elections and communications, maintaining governance records, coordinating executive travel and expenses, and monitoring risks, commitments, and deadlines. The role also develops efficient processes, drafts leadership communications, and ensures reliable follow-through across multiple stakeholders.

Coordinate the CTO’s calendar, inbox, priorities, and executive documentation while managing marketing team activities, campaigns, creative work, technology projects, meetings, deadlines, KPIs, and action items. The role identifies bottlenecks, documents processes, reports progress to leadership, and supports collaboration across international teams and time zones. It requires strong organization, communication, initiative, and comfort with business, project management, CRM, and AI tools.

Analyze, document, and optimize organizational workflows by mapping current and future processes, identifying inefficiencies, standardizing procedures, tracking KPIs, and supporting implementation of improved methodologies and tools. The role requires process analysis experience, proficiency with diagramming and task-management tools, Excel skills, knowledge of Lean, 5S, or BPM, and conversational English fluency.