Top Operations & Support Jobs

Provides comprehensive administrative support to executives by managing complex calendars, coordinating travel, organizing meetings, preparing presentations and documents, handling correspondence, maintaining confidential information, and tracking follow-up actions. The role serves as a liaison with internal and external stakeholders, supports office operations, and anticipates executive needs in a dynamic healthcare organization. This is a temporary position with no guaranteed duration.

Processes and appraises a recently acquired collection of art-collecting business, legal, and historical records. Responsibilities include developing processing plans, performing basic preservation, arranging and describing materials, rehousing collections, creating DACS-compliant finding aids in ArchivesSpace, identifying digitization candidates, providing reference services, and integrating records into museum repositories and databases.

Manages daily operations across San Jose and Watsonville offices, including facilities, maintenance, vendors, supplies, mail, packages, badge access, and equipment. Leads office moves, buildouts, space planning, and workplace improvement projects; supports lease administration and landlord relationships. Provides executive and event support, coordinates visitors and meetings, and travels regularly between locations to maintain consistent operations.

Leads organization-wide IT and information systems operations, supervising multiple technical teams and overseeing infrastructure, Microsoft 365, networking, enterprise applications, cybersecurity, compliance, disaster recovery, projects, vendors, and user support. Ensures secure, reliable technology services through strategic planning, staff development, change management, incident response, policy development, and regulatory adherence, including HIPAA requirements. Participates in on-call support and may travel occasionally to agency facilities, vendors, and partner locations.

Supports promotional product distributors by handling calls and emails, providing product and pricing quotes, tracking orders, resolving production and delivery questions, and following up on repeat orders, samples, and sales initiatives. The role also assists outside sales, maintains accurate account records, and coordinates with production teams on custom projects. Success requires strong communication, organization, customer service, problem-solving, computer, and time-management skills in an on-site, deadline-driven environment.

Supports manufacturing operations through workflow improvement, production reporting, SAP data entry, dashboards, communications, documentation, compliance, outage planning, onboarding, purchasing, inventory tracking, and administrative leadership. The role coordinates activities across operations, maintenance, engineering, and supply chain while supporting audits, training records, budgets, and continuous improvement initiatives.

Provides clerical, organizational, and general administrative support to hospital leaders and assigned departments. Coordinates administrative tasks to facilitate efficient department operations during weekday business hours. Requires an associate degree in business administration, communications, or a related field, or a high school diploma with three years of administrative experience, plus at least one year of clerical or administrative support experience.

Provide first-line technical support to merchants using Fortis payment products. Troubleshoot Ingenico hardware, Fortis Gateway functionality, payment terminals, and basic software issues; process deployments, reprogramming, replacements, and warranty claims. Respond through phone, email, chat, and case systems while documenting issues and resolutions accurately. Use internal documentation, collaborate with teams on escalations, and maintain product knowledge in a fast-paced environment.

Provides onsite desktop and helpdesk support, including software installation, hardware repair, operating system reloads, user account administration, printer and telephone support, mobile device management, physical network connectivity, and computer moves. Serves as the primary helpdesk contact and coordinates vendor repairs while supporting remote users and maintaining company technology systems.

Supervises customer operations by managing customer communications, inventory analysis, issue resolution, performance reporting, billbacks, deductions, credits, and claims. Coordinates with Finance, Quality, Operations, Production, Warehouse, and Supply Chain teams to resolve concerns, recover costs, improve processes, and enhance customer satisfaction. Provides team guidance and promotes accountability and continuous improvement.