Top Operations & Support Jobs

Coordinates administrative operations, shared inboxes, calendars, travel, events, office logistics, shipping, inventory, records, and employee support. Manages operational projects in Asana, improves processes using Airtable, Zapier, and AI tools, and partners across Finance, People, Sales, and Marketing. The role is fully on-site in Des Moines and requires careful handling of confidential information, shipments, and office systems.

Coordinates workers’ compensation claims from injury reporting through resolution and return to work. Responsibilities include investigating claims, reviewing medical and accident documentation, maintaining confidential records, ensuring regulatory compliance, monitoring related leave, analyzing injury trends, coordinating with insurers and third-party administrators, supporting workplace accommodations, and communicating with employees, managers, providers, legal representatives, and other stakeholders.

Own day-to-day operations for the San Francisco headquarters, including supplies, facilities, access, vendors, budgets, communications, events, onboarding, seating, safety, and office systems. Maintain a welcoming workplace experience, manage building and vendor relationships, coordinate moves and expansions, create playbooks, and automate administrative workflows with AI. The role is onsite and requires flexibility for early mornings, evening events, and occasional operational needs.

Supports ecommerce catalog expansion by importing, creating, updating, and publishing product data. Maintains accurate pricing, inventory, images, videos, size charts, variants, descriptions, specifications, categories, and keyword tags. Coordinates with Marketing, Customer Care, Logistics, and Product to keep products publish-ready and aligned with promotional calendars. Measures success through data accuracy, completeness, and timely publishing.

Lead and scale a 24/7 Robot Operations team responsible for deploying, operating, and troubleshooting humanoid robots. Manage hiring, training, scheduling, coverage, safety, issue documentation, escalation through Jira, operational metrics, and continuous improvement. Partner with engineering teams to resolve robot performance issues, support customer use cases, and maintain high robot uptime. The role also requires hands-on robot operation and occasional travel.

Provides high-level administrative, project coordination, communication, and organizational support to the COO and executive leadership team. Responsibilities include managing calendars and meetings, preparing materials and reports, tracking projects and action items, coordinating cross-department initiatives, supporting board and committee activities, assisting with member communications and events, and handling confidential information. The role requires strong judgment, organization, writing, follow-through, and the ability to manage shifting priorities in a private-club environment.

Provides senior IT support for a manufacturing facility, including troubleshooting, system administration, asset management, endpoint deployment, access management, backups, security controls, documentation, vendor coordination, change management, and technology initiatives. Supports business operations, monitors applications, resolves recurring incidents, trains users, and participates in 24/7 on-call coverage.

Assistant Property Manager responsible for multifamily property accounting, rent collections, delinquency management, deposits, resident account reconciliation, leasing support, renewals, resident relations, compliance, reporting, and daily community operations. The role supports the Property Manager, oversees operations when needed, maintains accurate records, and uses property management and AI leasing technologies to improve efficiency and resident experiences.

Manages customer service quality for a public transportation operation by investigating and resolving passenger complaints, maintaining complaint databases, monitoring trends, supporting client communications, coaching staff, overseeing reporting, and improving service, safety, accessibility, and on-time performance. The role requires familiarity with ADA requirements, Trapeze, customer service systems, transit policies, and community outreach.

Provides daily administrative and operational support, including phone and visitor reception, correspondence, records management, scheduling, project and field documentation, billing and invoicing assistance, data entry, vendor invoice processing, and timesheet and expense report coordination. The role supports communication among field personnel, laboratory staff, project managers, and clients while maintaining accurate files and improving office efficiency.