Top Operations & Support Jobs

Provides dedicated executive administrative support to the President and CEO, managing calendars, communications, meetings, travel, expenses, commitments, records, and confidential information. Coordinates Board, headquarters, customer, and international logistics; tracks priorities and follow-up; maintains continuity across the Executive Administration Department; and recommends workflow improvements. Requires sound judgment, discretion, cultural awareness, strong organization, advanced Microsoft 365 skills, and the ability to work across time zones and irregular hours.

Performs routine library support duties, including shelving and organizing materials, greeting patrons, answering phones, assisting at the circulation desk, retrieving items, completing basic computer and office-machine tasks, and supporting library programs. Works under supervision in a quiet branch-library environment and must follow directions, maintain organized materials, and interact cooperatively with patrons and staff.

Provides administrative, organizational, document-management, scheduling, compliance, invoicing, and coordination support to construction managers and project teams throughout construction inspection projects.

Answers and routes incoming calls, greets visitors, distributes incoming mail, prepares outgoing mail, sends faxes, and prepares invoices and monthly statements. The role also retrieves and interprets documents, uses SAP and Microsoft Office, maintains records, verifies information, and supports clerical and administrative office operations.

Provides clerical and administrative support for a distribution center, including shipment data entry, freight scheduling, inventory and returns documentation, report preparation, filing, credit processing, phone coverage, visitor reception, mail distribution, and office supply management. The role also audits records, corrects errors, maintains logs, supports publications, and backs up the immediate supervisor.

The Developmental Psychologist will assess and treat young children with developmental delays through collaborative, family-centered approaches, utilizing specific psychological tools and techniques.

Provides independent, confidential administrative support to a Senior Vice President. Manages complex calendars, travel and meeting logistics, communications, documentation, invoices, contracts, visitor registration, onboarding, and cross-functional follow-up. Prepares meeting materials, improves administrative processes, handles sensitive information, and supports senior stakeholders. Also trains less experienced colleagues and prioritizes competing requests while maintaining high-quality service and organizational efficiency.

Manages the front office and building operations, answers phones, greets clients, maintains calendars and records, prepares intake and census reports, supports billing and insurance activities, enters information into QuickBooks, and provides administrative support while handling confidential information.

Manage and improve configuration management processes using ServiceNow, ensuring CMDB accuracy, compliance, and data integrity. Support configuration and change management through audits, reconciliations, and unauthorized-change remediation. Develop KPI and CSF dashboards, collaborate with ITSM stakeholders, and implement automation and process improvements to strengthen ITIL practices, operational reliability, and service delivery.

Leads Emancipet’s organization-wide administrative infrastructure, including board and executive support, shared services, SOPs, compliance reporting, internal communications, systems, budgeting, and office relocation. The role coordinates administrative staff across departments through a dotted-line structure, improves cross-functional processes, and develops scalable administrative support for new clinic openings.