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Our mission is to make the world a safer, more secure and sustainable place.
The Role
Support document control projects by managing document workflows, ensuring SOP compliance, assisting users, coordinating project activities, supporting system testing and deployments, preparing basic reports, and identifying process improvements.
Summary Generated by Built In
JOB DESCRIPTION
The Project Coordinator supports simple to moderate projects related to UL's internal document control system, ensuring documents, reports, and records are managed in compliance with applicable SOPs. This role focuses on document workflows, user support, and coordination activities with limited supervision.
This is a hybrid position based in São Paulo or Mexico City.
RESPONSIBILITIES
QUALIFICATIONS
Preferred Qualifications
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ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
ABOUT THE TEAM
Our global network of 80+ laboratories is constantly evolving, because the world around us is always changing. We embrace this - we invest in improving our equipment and our skills so we're one step ahead of the market. One day we could be setting up a burn test and the next, simulating a tornado. And because we're always evolving, your career will evolve alongside us, whether you're working on brand new technology or connecting with experts around the globe. Join our team, drive the growth of our organization and deliver real change - in a changing world.
The Project Coordinator supports simple to moderate projects related to UL's internal document control system, ensuring documents, reports, and records are managed in compliance with applicable SOPs. This role focuses on document workflows, user support, and coordination activities with limited supervision.
This is a hybrid position based in São Paulo or Mexico City.
RESPONSIBILITIES
- Manage document workflows (creation, revision, approval, obsolescence) in accordance with SOPs
- Review documents for formatting, version control, and compliance
- Support internal users by responding to inquiries, resolving issues, and guiding proper document control practices
- Coordinate assigned project activities, monitor progress, and recommend updates when needed
- Assist with user training on department applications and document control processes
- Support system testing and scheduled deployments, including quarterly weekend testing (with compensatory time off)
- Prepare basic reports and visual summaries
- Identify opportunities for process improvement and efficiency
- Comply with UL Code of Conduct and physical/digital security practices
- Perform other related duties as assigned
QUALIFICATIONS
- High school diploma required; some university education in Business Administration or related field preferred, or equivalent experience
- Strong attention to detail and organizational skills
- Ability to work independently, prioritize tasks, and manage multiple activities
- Excellent communication skills; professional English proficiency (written and verbal) required
- Working knowledge of Microsoft Word and Excel
Preferred Qualifications
- Experience in document control, project coordination, or structured process environments
- Technical aptitude and ability to learn new systems quickly
- Experience with Power BI or similar reporting tools
#LI-BD1
#LI-Hybrid
ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
ABOUT THE TEAM
Our global network of 80+ laboratories is constantly evolving, because the world around us is always changing. We embrace this - we invest in improving our equipment and our skills so we're one step ahead of the market. One day we could be setting up a burn test and the next, simulating a tornado. And because we're always evolving, your career will evolve alongside us, whether you're working on brand new technology or connecting with experts around the globe. Join our team, drive the growth of our organization and deliver real change - in a changing world.
Skills Required
- High school diploma or equivalent experience
- Professional English proficiency (written and verbal)
- Working knowledge of Microsoft Word
- Working knowledge of Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to work independently, prioritize tasks, and manage multiple activities
- Excellent communication skills
- Some university education in Business Administration or related field
- Experience in document control, project coordination, or structured process environments
- Technical aptitude and ability to learn new systems quickly
- Experience with Power BI or similar reporting tools
What the Team is Saying
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UL Solutions Compensation & Benefits Highlights
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Strong & Reliable Incentives — Incentive pay is positioned as broad-based, with UL stating all employees are eligible for an annual performance bonus across regions. This universal design creates a consistent incentive foundation regardless of role or country.
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Retirement Support — Retirement offerings are described as strong, featuring a 401(k) with matching up to a total 5% and an additional 4% company retirement contribution after the first year in U.S. materials. Employees also reference access to an employee stock purchase plan in the U.S. and many major operating regions.
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Healthcare Strength — Health coverage breadth includes medical, dental, and vision with U.S. plans noting the company pays over 75% of medical premiums and offers PPO and HDHP options. Supportive programs like FSAs/HSAs, disability, life insurance, EAP, and mental‑health resources are frequently cited.
UL Solutions Insights
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The Company
What We Do
A global leader in applied safety science, UL Solutions transforms safety, security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.
Why Work With Us
Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence.
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UL Solutions Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Depending on the role we offer hybrid or remote opportunities.
Typical time on-site:
Flexible
