Administrative Specialist II

JOB DESCRIPTION
We are seeking a dynamic, customer-focused Administrative Specialist II. Under minimal supervision, you will perform administrative support functions and a wide variety of administrative duties including data entry, word processing and filing. You will assist with collections, invoices, and payment applications in a customer-focused role.
RESPONSIBILITIES

• Responsible for collections and receivables for the Americas team working directly with customers
• Maintain billing payment applications, schedule of values and lien waivers for projects with this requirement. For those requiring notarization, access to a notary is required.
• Applies varied and moderately complex clerical procedures, methods, and techniques to support business functions and processes
• Supporting internal operations team with project creation and special tasks as needed.
• Assists with contract reviews
• Deposit invoices, process invoice updates in Oracle ERP, quality control review of prior invoices
• Assists in monthly financials and invoicing quality assurance to maintain accuracy
• Read and follow the Underwriters Laboratories Code of Conduct and follow all physical and digital security practices
• Performs other duties as directed

QUALIFICATIONS

• Higher Secondary Education preferred
• 1-2 years' clerical experience preferred
• 1+ years' collection experience preferred
• Strong customer service skills
• Experience with data entry and document management systems
• Experience with contracting and contract language a plus
• Adaptable: Comfortable working in a fast-paced environment with shifting priorities.
• Consistently meets deadlines and maintains high standard of accuracy

What you'll experience working for ULS
UL Solutions has been pioneering change since 1894 and we're still leading the way. From day one, we've blazed a trail protecting the planet and everyone on it. Our teams have influenced billions of products, plus services, software offerings and more. We break things, burn things and blow things up. All in the name of safety science.
That's where you come in - because none of it could happen without you. It takes passion to protect people, problem-solving to safeguard personal data and conviction to make the world a more sustainable place. It takes bold ideas and brilliant minds to build a better world for future generations across the globe.
This is more than a job. It's a calling. A passion to use our expertise and play our part in creating a more secure, sustainable world today - and tomorrow. As a member of our safety science community, you'll use your ideas, your energy and your ambition to innovate, challenge and ultimately, help create a safer world.
Everyone here is unique. But we're also a global community, working together to help create a safer world. Join UL Solutions and you can connect with the brightest minds in the business, all bringing their distinct perspectives and diverse backgrounds together to deliver real change.
Empowering our customers to keep the world safe means thinking ahead. It means investing in training and empowering our people to learn and innovate. At UL Solutions, we help build a better future - one where everyone benefits.
Join UL Solutions to be at the center of safety. To learn more about us and the work we do, visit UL.com
Total Rewards: We understand compensation is an important factor as you consider the next step in your career . The estimated salary range for this position is $40,000 to $50,000 and is based on multiple factors, including job-related knowledge/skills, experience, geographical location, as well as other factors. This position is eligible for annual bonus compensation with a target payout of 5% of the base salary. This position also provides health benefits such as medical, dental and vision; wellness benefits such as mental and financial health; and retirement savings (401K) commensurate with the standard rewards offered in each individual location or country. We also provide full-time employees with paid time off including vacation (15 days), holiday including floating holidays (12 days) and sick time off (72 hours).
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