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The Administration Manager oversees financial operations, providing strategic insights and managing accounting systems to support growth and efficiency in a manufacturing context.

The Lean & Safety Manager leads Continuous Improvement and safety initiatives in manufacturing, focusing on LEAN principles and OSHA compliance. Responsibilities include managing strategic projects, conducting training, ensuring safety measures, and driving accountability for performance results.

Process accounts payable and payroll tasks, prepare AP/payroll reports (W-2s, 1099s, 403(b)), maintain payroll records, reconcile payroll to the general ledger, and support office operations while handling confidential information.

Provide administrative and production support for a residential design-build landscape firm, including assisting project managers, generating estimates/proposals/contracts/invoicing, tracking project pipelines and permits, coordinating clients/vendors, maintaining databases and filing systems, answering communications, scheduling, and ordering supplies.

Provide administrative and customer-facing support to Account Managers and internal teams. Manage customer inquiries, data entry, expense processing, budget tracking, cost estimates, and COLA preparation while maintaining accurate records and following client policies.

Manage real estate referral and transaction files from placement through closing, ensure MLS and document compliance, support licensed agents with listings, contracts, signatures, marketing, showings, CRM upkeep, and client communications.

Greet customers, answer and route phone calls, schedule appointments, assist with basic banking transactions, maintain reception area, support administrative tasks, and uphold confidentiality and bank policies.

The Senior Electrical Controls Engineer develops control concepts, manages project schedules, performs electrical designs, and supports installations while ensuring compliance with budgets and technical objectives.

Act as the on-site HR contact for Moline, IL, managing full-cycle recruiting, onboarding, employee relations, performance management, benefits and leave administration, payroll support, HR compliance, safety training, and HR reporting while supporting other Doerfer locations.

Manage project scope, schedule, budget and cross-functional activities from concept through installation. Support sales, estimate projects, track costs and ECOs, lead design reviews, ensure QMS/AS9100/ISO9000 compliance, provide client status updates, and coordinate fabrication, assembly, and safety reviews. Travel as required and maintain project records per SOPs.

Provide onsite administrative and resource management support to senior executives: calendar management, travel and personnel processing (Concur, TASNet), prepare briefings/reports/presentations, maintain trackers and records, triage correspondence, coordinate VIP visits and liaison with CDC and partners.

Provide administrative support to federal public health projects and leadership: data collection, recordkeeping, reporting, travel coordination, onboarding/offboarding, property and PMO support, executive backup, and use of MS Office and government travel/purchasing systems.

Serve as a travel and training coordinator for CDC federal client: process domestic/international travel authorizations and vouchers in CONCUR, manage training requests, maintain travel budgets and records, coordinate executive calendars and VIP visits, liaise with CDC offices and partners, and assist staff with travel/training inquiries ensuring compliance with federal policies.

Serve as primary contact for key distributors and retailers to retain and grow accounts through relationship-building, regular field visits, CRM recordkeeping, forecasting, performance analysis, negotiation, and representing the company at industry events. Provide customer care excellence, support team development, and collaborate with leadership to align engagement and drive strategic account growth.

Provide administrative and receptionist support including accounts receivable/payable (NAV/QuickBooks), scheduling, customer assistance, report compilation, basic writing, and general office tasks to support the office manager and team.

Manage outbound shipments, negotiate freight rates, coordinate inbound materials with Purchasing, supervise Shipping & Receiving, prepare production travelers and shipping documentation, and track delivery and freight cost performance to support production flow and customer satisfaction.

Support field sales and builders by processing orders accurately, communicating with customers and internal teams, resolving issues to keep projects on schedule, learning products and systems, and contributing to continuous improvement and customer satisfaction.

The Inside Sales Representative supports field sales and builder customers, processes orders, communicates internally and externally, and ensures customer satisfaction while contributing to a team-focused environment.

The Accounts Payable Associate will handle day-to-day accounting tasks including invoice entry, vendor correspondence, account reconciliation, and supporting month-end closing, with a strong focus on accuracy and detail.