Description
Overview
Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in the health, agriculture, technology, and other government services. TMS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.
About the Role
We are seeking a Senior Administrative Specialist III (RMT) to support our federal government client. The Senior Administrative Specialist III will provide administrative and resource management support to senior executives. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.
This role will report to work onsite at the client's location in Atlanta, Georgia. Work hours are 9:00 am to 5:00 pm. All telework arrangements shall be subject to Government approval and may be modified or revoked at any time based on operational requirements.
Responsibilities
- Assist the Resource Management Team (RMT) with processing and coordinating
- personnel in-processing and out-processing activities.
- Participate in required administrative and team coordination meetings and document relevant action items, as needed.
- Compile, organize, and prepare itineraries, briefing materials, reports, presentation
- packages and talking points for senior leadership.
- Maintain and update task trackers, schedules, and status reports for projects,
- assignments, and deliverables to ensure timely completion and visibility.
- Monitor shared mailboxes, distributing incoming correspondence to appropriate
- personnel, and triaging inquiries and action items in a timely manner.
- Provide general administrative support to facilitate efficient office operations and
- communication workflows.
- Coordinate executive calendars and schedules.
- Facilitate VIP visits and leadership engagements.
- Serve as liaison with CDC offices and external partners.
- Prepare presentations, communications, and award materials.
Requirements
Required Skills and Experience
- Prior experience working at a federal agency such as the CDC is required.
- Minimum of 3-5 years of experience supporting senior executives.
- Executive calendar and schedule management.
- Records and file management.
- Prior experience coordinating federal travel orders, including inputting and processing in the CONCUR travel system.
- Prior experience process time and attendance in the TASNet system.
- Prior experience assisting with preparing standard federal administrative documentation, such as small purchase requests, training requests, NCAMS requests, visitor requests, VISA requests, travel requests, leave requests, etc.
- Proficient in Microsoft Office Suites (Word, Excel, Outlook, PowerPoint and SharePoint).
- Prepare executive communications, reports, briefings, and administrative documentation.
- Resource management or coordination experience is a plus.
- Prior experience supporting senior federal leadership offices.
- Excellent written and verbal communication and attention to detail.
- Ability to handle confidential information.
- Ability to obtain government clearance.
- Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.
Education and Training
- Bachelor’s degree plus 3-5 years of executive level assistance experience; 6–8 years of experience in lieu of Bachelor’s degree may be considered.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer.
- May need to lift up to 25 pounds occasionally.
Who We Are
Tanaq Management Services (TMS) is a public health contractor, certified 8(a) business, owned by St. George Tanaq Corporation, an Alaska Native Corporation (ANC). We listen to our stakeholders and leverage our science, technology, communication, and program expertise to understand and provide feedback as we develop solutions.
Our Commitment to Non-Discrimination
Tanaq is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.
If you are an individual with a disability and need assistance completing any part of the application process, please email [email protected] to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.
Notice on Candidate AI Usage
Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience, skills and education. To ensure the integrity of the interview process, the use of artificial intelligence (AI) tools to generate or assist with responses during phone, in person and virtual interviews is not allowed. However, candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at [email protected].
To apply for this position, visit:
https://recruiting.paylocity.com/Recruiting/Jobs/Details/4292293
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What We Do
Tanaq Management Services LLC is an Alaskan Native Corporation-owned small business, certified under the SBA 8(a) Program, specializing in IT solutions, professional, scientific, and technical services, and public health contracting for federal agencies.
