Top Operations & Support Jobs in Raleigh-Durham, NC

Provides complex, confidential administrative support to C-level executives. Manages calendars, communications, travel arrangements, filing systems, reports, presentations, meetings, events, and follow-up activities. Exercises discretion in prioritizing executive matters, coordinates with internal and external stakeholders, prepares business materials, and supports organizational procedures. Requires strong Microsoft Office proficiency, communication skills, organization, analytical ability, multitasking, and prior executive assistant experience.

Manages daily office operations, administrative workflows, facilities, vendors, budgets, client service, communications, events, and workplace standards. Leads administrative assistants and receptionists, ensures office coverage, conducts performance reviews, supports onboarding and firm initiatives, and partners with leadership on operational priorities. Requires strong organization, discretion, communication, project management, and change-management skills, plus Microsoft 365 proficiency and willingness to work primarily in-office.

Manage donor data integrity and advancement operations, including gift entry, constituent records, reconciliation, reporting, segmentation, endowment records, and stewardship support. The role maintains Raiser's Edge and Adavico data, coordinates with Business and Communications teams, supports fundraising campaigns and events, produces financial and donor reports, leads data hygiene initiatives, and trains staff on database practices.

Provides front-desk reception for the Raleigh office, answers calls, greets visitors, and supports administrative operations. Processes contractor and vendor invoices, purchase orders, payments, and check requests; maintains permits and construction documentation; verifies builder start packets; tracks trade partner insurance and compliance; and assists with purchasing and rebate reporting. Requires strong organization, communication, accuracy, customer service, and Microsoft Office skills.

Accept and log passenger trip reservations, collect and update rider information, coordinate schedule changes and cancellations, provide transportation service guidance, and maintain accurate customer records. The role requires strong communication, customer service, data-entry, decision-making, attendance, and multitasking skills. Bilingual ability is required, while paratransit scheduling experience using Trapeze PASS is preferred.

Serve as a strategic advisor and partner to the CEO, driving company planning, quarterly OKRs, executive alignment, and enterprise-level initiatives. Solve complex cross-functional problems, translate executive priorities into measurable outcomes, establish accountability, and remove obstacles. Lead executive meetings and offsites, and prepare clear communications and materials for board, investor, and senior leadership audiences.

Assists the principal with school-wide leadership, educational program implementation, staff evaluation and recruitment, student discipline, compliance, personnel administration, stakeholder communication, and building operations. Serves as acting principal when needed, analyzes academic and operational data, supports student enrollment goals, and helps maintain an effective learning environment.

Provides academic advising and coaching to students, including degree planning, course registration, course selection, graduation planning, and student success support. Maintains student interaction records, responds to general inquiries, shares academic information with stakeholders, connects students with campus resources, and assists with academic administration. The role requires strong communication, organization, confidentiality, and proficiency with Microsoft Office and student information systems.

Supports an end-to-end business workflow transformation project, from stakeholder discovery and current-state process mapping through future-state design, low-code prototype deployment, user feedback, analytics, AI enablement, and business-value assessment. The intern collaborates with business stakeholders, configures workflow orchestration using the Power Platform or approved tools, identifies bottlenecks and improvement opportunities, and develops practical automation solutions.

Supports assigned departments and projects under close supervision by preparing reports, tracking results, coordinating activities, answering inquiries, editing documents, analyzing data, participating in meetings, conducting research, and assisting with special projects. This temporary internship is limited to current or former HNTB interns and requires enrollment in a related undergraduate or graduate program.