Top Project Coordinator Jobs

Support Project Management teams to plan, track, and deliver clinical supply projects in a GMP environment. Manage timelines, inventory reporting, returns/IDR processes, invoicing disputes, meeting minutes, KPI collection, and required project documentation while ensuring quality, safety, and on-time delivery.

Supports Air Force and Department of Defense supply chain programs through procurement analysis, purchase order monitoring, supplier performance management, material planning, DMSMS and obsolescence mitigation, lifecycle sustainment, and risk reporting. Develops dashboards and forecasts, evaluates material availability and supplier risks, coordinates alternate sourcing, and collaborates with engineering, manufacturing, quality, contracts, program management, and suppliers to maintain cost, schedule, compliance, and product supportability.

Processes Medicaid correspondence and appeals documentation received by mail, fax, and email; scans and updates records in EDMS and LaMEDS; enters case notes, updates master charts, coordinates with Medicaid staff, and communicates with the Division of Administrative Law to resolve appeal docket issues. The role also attends hearings, completes untimely appeal packets, clears weekly dockets, and performs related administrative tasks.

Coordinates engineering and construction projects by supporting project managers and multidisciplinary teams, maintaining schedules, budgets, reports, and meeting documentation, tracking milestones, coordinating meetings, communicating with stakeholders, monitoring risks, and assisting with technical reporting and compliance. The role is on-site, includes approximately 10% travel, and requires strong organizational, communication, and project coordination skills.

Coordinates research projects under Principal Investigators, including scheduling, staffing, recruitment, regulatory submissions, IRB compliance, data collection, quality assurance, budgeting, reporting, and collaboration with study sites. Supervises up to three staff members, supports study design and data review, maintains research records and systems, and assists with publications, websites, and operational needs.

Coordinates the Future Gen Cancer Scholars Program, including special projects, science and technology education, curriculum development, and school-year activities for middle and high school students. Collaborates with cancer specialists, school administrators, students, and hospital personnel. Supports the annual Cancer Free RI event, gathers and maintains data, and prepares or edits written materials. Topics may include artificial intelligence and medicine, immunology, genomics, stem cell biology, and radiation oncology.

Supports construction project managers with project setup, document control, scheduling updates, meeting coordination, RFIs, purchase orders, permits, subcontractor tracking, financial documentation, and job closeout. Maintains project records in platforms such as Procore and E-Builder, coordinates project communications, tracks deliverables and change orders, and helps compile warranties, inspection documents, punch lists, and training materials.

Supports Project Managers in planning and delivering energy infrastructure projects. Responsibilities include assisting with proposals and schedules, tracking project progress, budgets, expenditures, quality, subcontractor invoices, and change orders, reviewing field reports, preparing communication charts, coordinating staffing needs, and communicating project status to clients and management. The role is primarily office-based, may require overtime and less than 30% travel, and supports pipeline and electric transmission projects.

Coordinates digital marketing projects from planning through completion by managing timelines, milestones, dependencies, documentation, meetings, stakeholder communication, status reporting, and quality assurance. The role supports web, email, content, paid advertising, SEO, creative, analytics, and related initiatives while identifying risks, resolving bottlenecks, organizing assets, and improving team workflows.

The Project Coordinator I supports project tasks, coordinates schedules, tracks project progress, and communicates status with the project management team to ensure project completion.

Coordinates design and engineering projects from startup through closeout. Supports project managers with project setup, workload planning, contract administration, invoicing, proposals, documentation, meeting coordination, deliverable tracking, and quality control. Reviews contracts, scopes of work, fees, and subconsultant agreements while liaising among engineers, consultants, accounting, legal, clients, and project teams. Also provides regional office operations support.

Coordinates project plans, status reporting, metrics, records, financial tracking, reconciliations, accruals, billing, time tracking, communications, and closeout activities. Supports PMO operations, maintains accurate project documentation, investigates discrepancies, and coordinates deliverables and project support requests. Requires SAP, Excel, MS Project, financial tracking knowledge, strong organization, communication, analytical skills, and the ability to manage multiple deadlines in a hybrid environment.

Coordinates steel fabrication projects from customer intake through delivery by managing schedules, requirements, documentation, milestones, revisions, approvals, plant coordination, shipping, and issue resolution. Serves as the primary customer contact and liaison among engineering, detailing, BOM, plant, shipping, and management teams. Reviews fabrication drawings, submits calculation packages, maintains project records, and provides project status updates.

Manages project and regional administration across multiple life sciences engagements. Responsibilities include PSA setup, budgets, staffing plans, timesheets, financial tracking, dashboards, accruals, invoicing, meetings, documentation, status reporting, closeout, regional metrics, onboarding, proposal coordination, and backup Salesforce support.

Supports communications and equitable community engagement for water and wastewater infrastructure projects. Coordinates public meetings, open houses, events, outreach, databases, correspondence, presentations, newsletters, and informational materials. Assists project managers with schedules, budgets, work plans, purchasing, vendors, client relations, and reporting. The role requires reliable travel throughout Puget Sound, evening and weekend availability, strong writing and interpersonal skills, and the ability to translate technical information for diverse public audiences.

Coordinates data-center switchgear, infrastructure, and core business projects from award through delivery, commissioning, and turnover. Maintains schedules, procurement and submittal logs, action-item lists, documentation, and vendor milestone tracking. Follows up on approvals, revisions, deliverables, testing, shipping, and closeout requirements; organizes meetings and communicates risks and status updates to project managers, vendors, customers, and field teams.

Coordinates installation schedules, dispatches work orders, communicates with customers and installers, resolves service issues, verifies completion, follows up on satisfaction, and supports operational excellence. Maintains accurate documentation, facilitates service-provider payments and engagement, and collaborates with internal teams to deliver high-quality installation experiences.

Coordinates kitchen and bath construction and remodeling projects alongside designers and business managers. Responsibilities include project planning, scheduling, preliminary design quoting, material ordering, payment processing, sales support, customer service, lead follow-up, and deadline management. The role requires strong organization, communication, multitasking, teamwork, attention to detail, and Microsoft Office proficiency, with opportunities for advancement into sales management.

Coordinates remote sensing projects from RFP review through acquisition and delivery support. Responsibilities include subcontractor scheduling, flight releases, work order management, invoice approval, proposal and pricing setup, FAA airspace review, technical approach evaluation, documentation, reporting, and communication among project leads, subcontractors, and production teams.

Coordinates utility maintenance and construction planning, forecasting, data flows, workforce resources, and project delivery. Transforms large datasets into executive-ready insights using SQL, Python, Tableau, Excel, and PowerPoint. Facilitates cross-functional collaboration among IT, operations, supply chain, construction, design, and the PMO; manages risks, reporting, process improvements, project issues, and service commitments.

Coordinates construction project administration, including schedules, purchase orders, contracts, change orders, job setup, vendor communications, meeting follow-ups, workmanship tracking, equipment rentals, and document management. Supports onboarding by ensuring team members complete software training, understand project time entry, and have required site resources. The role requires strong organization, communication, Microsoft Office proficiency, and attention to detail.

Supports R&D project execution through sample shipment coordination, invoice and billing tracking, forecast and schedule review, project closeouts, documentation, quote preparation, and analytical activity planning. Collaborates with safety, warehouse, project management, production, and client teams. The role requires ERP, Microsoft Office, TrackWise, and potentially JDE experience, along with strong organization, communication, analytical, and time-management skills.

Supports safety management on an active construction project by identifying hazards, conducting inspections and audits, investigating incidents, delivering training, maintaining OSHA compliance, and managing workers’ compensation cases. The role coordinates with project leadership, general contractors, owner representatives, and corporate safety teams while preparing safety plans, reports, and documentation. Work is performed onsite and may involve ladders, scaffolding, varying weather conditions, and lifting up to 50 pounds.

Coordinates Grounds department project systems, renovation requests, construction documentation, project schedules, budgets, workflows, reporting, and closeouts. Maintains Smartsheet logs and electronic project tracking systems, supports budget estimates and financial reporting, coordinates vendors and meetings, and provides project status updates. Also assists with office operations, supplies, work orders, vehicle records, and emergency grounds support. Requires occasional flexible scheduling, physical activity, and periodic university vehicle use.

Coordinates marketing projects, campaigns, website content, media placements, meetings, and departmental administrative functions. Serves as a liaison with healthcare providers, develops referral relationships, addresses referral issues, and tracks provider engagement and service-line feedback. Supports content creation, campaign reporting, digital platform maintenance, and project workflows using Basecamp while collaborating with marketing, clinical, administrative, and external stakeholders.